5 simple steps to book your next event with Senate House

Planning an event at the iconic Senate House in London can be a memorable experience. This landmark building, located in the heart of Central London, offers a range of spaces suitable for numerous events, from conferences to film sets,. Here’s a detailed mini guide to help you through the simple booking process.?

Step 1: Determine Your Event Requirements

Before reaching out to Senate House, it’s essential to have a clear understanding of your event needs:?

• Type of Event: Networking event, conference, seminar, etc.?
• Date and Time: Preferred dates and times, including any flexibility.?
• Number of Attendees: Estimated number of guests.?
• Special Requirements: Hospitality, audio-visual equipment, accessibility needs, etc.?

Step 2: Explore the Venue Options?

Visit the Conference and event hire website to explore the different spaces available. Senate House offers a variety of rooms, each with its unique features:?

• Beveridge Hall: Ideal for large conferences and ceremonies.?
• MacMillan Hall: Suitable for receptions and exhibitions.?
• Court Room: Perfect for smaller meetings and seminars.?

Step 3: Contact the Events Team?

Once you have a clear idea of your requirements, reach out to the Senate House events team in any of the following ways:?

• Online Form: Fill out the event enquiry form available on the website.?

Provide as much detail as possible about your event to receive an accurate quote and information about availability, and you should receive a response from a team member within 48 hours.?

Step 4: Arrange a Site Visit and Review the Proposal?

After your enquiry, the events team will send you a detailed proposal outlining the costs, available dates, and any additional services you requested. Review this proposal carefully and ask any questions you may have.?

If possible, arrange a site visit to see the spaces in person. This will help you visualise your event better and make any necessary adjustments to your plans. During the visit, you can discuss specific requirements and logistics with the events team.?

Step 5: Confirm the Booking, Plan the Details, Event Time!?

Once you are satisfied with the proposal, confirm your booking by signing the contract and making any required deposits. Ensure you understand the terms and conditions, including cancellation policies.?

Work closely with the Venues team to finalise the details of your event. This includes:?

• Catering: Choose from their catering options or arrange for external catering if allowed.?
• Audio-Visual Equipment: Confirm your AV needs and test the equipment in advance.?
• Decorations: Plan your decorations, keeping in mind any restrictions the venue may have that would have been mentioned during the site visit.?

On the day of the event, arrive early to set up and ensure everything is in place. The Senate House staff will be on hand to assist with any last-minute needs and ensure your event runs brilliantly and smoothly.?

Booking an event at Senate House is a seamless experience with proper planning and communication. Whether you’re hosting a grand conference or an intimate function, this historic venue offers a stunning backdrop for any occasion, and a helpful team who are on hand for any enquiries.?