5 Reasons You Should Use Asana in 2024
Struggling with those never-ending tasks that seem to drag on like a Monday morning meeting? Email chains that multiply like rabbits, workflows resembling a tangled spaghetti mess, and the perpetual question of “What’s next?” can seriously put a dent in your productivity.
But, don’t worry! With a remarkable tool like Asana at your fingertips, you can efficiently streamline workflows, track team progress, and manage files. From big businesses to freelancers, Asana is for everyone.?
Launched in November 2011, it’s now trusted by over 100,000 organizations worldwide. Asana empowers users across the board to harness its capabilities in countless ways. It’s like your best project management buddy!
With the rise of SaaS technology in the last 5 years, SMBs and enterprises are more determined than ever to outpace their competition. They are on a constant lookout for solutions that maximize employees' productivity, and with Asana it's possible.
As Asana folks say “Asana has made teams 1.45 times more efficient ” and “68% of customers say Asana makes their team's goals more clear”
Let's explore what is Asana and what sets it apart as the top Project Management and collaboration tool of 2024.
What is Asana?
Asana is a cloud-based software that allows teams to collaborate and manage their projects all in one shared space. With Asana you don’t have to open up multiple tabs to understand what needs to be done and when.
Project managers can easily create tasks, assign them, and set deadlines, while team members receive timely notifications to keep an eye on their responsibilities.
With most of the companies shifting more towards remote culture, Asana provides a cost-effective and efficient solution for project management.
When the team knows where they fit in and gets timely notifications, productivity goes up. Plus, you can keep tabs on projects, jot down notes, and ask questions as needed.
Asana is a game-changer for businesses wanting to modernize their project management and save time. But, it’s important to get the hang of it first with some learning sessions. The features are pretty cutting-edge, so diving in without knowing the ropes might not get you the results you want.
What Sets Asana Apart From Its Competitors
When you think of project management software, two names pop up immediately – Trello and Asana.
For users who like to keep a record of everything on visual boards, Trello may work just fine.
But if you’re looking for a more comprehensive suit that can break your task into tiny sub-sections (kind of like a spreadsheet) - then Asana can be your #1 choice. It keeps everything organized and set and let's not forget about the super-easy tracking.
That’s just one reason to use Asana but there are other cool features you might not know of. Don’t worry, I’m not gonna leave you hanging. Let's break down this Scooby-doo mystery together!
Integration With Other Software
When continuously switching between apps, it’s easy to lose momentum and focus on work. You may find yourself engrossed in one task while inadvertently neglecting another. But what if there was a solution to consolidate everything within a single app?
The good news is, with Asana, this is entirely possible! Whether you’re a designer or a project manager, Asana allows you to seamlessly integrate all your tasks and projects into one centralized platform.
For example, through the Zoom + Asana Integration feature, you can effortlessly schedule and conduct Zoom meetings directly within the Asana dashboard. This eliminates the need to navigate between multiple applications.
Team members can easily access meeting details, join scheduled meetings, and retrieve recording links – all within the familiar Asana environment.
Aside from that you can quickly create and assign tasks during the meeting. Plus when the meeting is over, users have access to the recordings and transcripts so they don’t miss out on any part. This streamlined approach enhances productivity by reducing distractions and keeping everyone focused on the task at hand.
Asana has partnered with multiple apps that make this integration process simple and time-saving for businesses. Some of the apps are:
Strategic Planning Made Easy
To make sure your BIG business plans actually happen, you need a tool like Asana. Once all the team members are assigned their particular task, you can see how much work is done and how much needs to be done.?
If you see any blockers that may hurt your project, you can easily get rid of them at an early stage. In short, with Asana, you can see how your tasks are progressing towards your goals. Plus, it lets you track time to manage tasks better.?
Examples of goals you can plan with Asana
You can plan your corporate goals, market share goals, business objective goals or customer-focused goals. A few examples are :
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Effective Communication Among Team Members
Think of how tedious it can get when you have to send countless emails to collaborate on a single project. You lose time, you lose the IDEA and eventually lose track of the project itself. For this reason, Asana helps teams communicate better by allowing them to discuss tasks directly within the platform, reducing the need for lots of internal emails.
Asana’s notification system ensures that team members are alerted when there are new comments or updates on tasks, helping everyone be informed and engaged. Overall, these features make Asana a helpful tool for teams to stay organized and work together effectively.
Create As Many Sub-tasks As You Like
It’s like having a personal assistant who knows your every move but without the coffee runs. When you open the dashboard, you can see the “My Task” section. It’s got four main sections: "New," "Today," "Upcoming," and "Later.”?
With these sections, you can easily prioritize your task. Each category allows you to create multiple subsections to make sure you don't miss out on anything. Everything that is assigned to you, from all your projects and clients shows up right here. At a point, you would feel Asana knows you better than your mom.
Need to attach a file? No problem, just drag and drop. Want to reschedule a task? Easy peasy, just click and drag it to “Upcoming” or “Later”.
You can personalize these sections as per your choice like adding “Monday”, “Tuesday”, all the way to “Friday”. You can easily view your current and upcoming tasks every day, which helps you stay connected to your go
l.
New Custom Views For Better Project Planning
There are 4 ways you can view your tasks in Asana: List View, Board View, Calendar View, and Timeline View. If you enjoy working on spreadsheets like Excel, you’ll be comfortable using the list view where you can see each task organized and in-line.
Users who find boards super easy to skim through can also customise their to-do list view. Easily shuffle tasks around the kanban board, just like rearranging sticky notes. It’s simple and you can move them through different work stages.
With the calendar view, you can see all your projects and their deadlines laid out in a visual format. This makes it easier to notice if there are any gaps where you might have too much time between tasks or overlaps where multiple tasks are due at the same time.
By identifying these issues, you can quickly make adjustments to your schedule to ensure that tasks are completed on time and that your workflow is rocking!
The timeline view is more like a flexible guide to keep your project on course, no matter what changes come your way. You can have a clear roadmap of your tasks. You can see how they link up, so if one task depends on the other, you’ll know. If tasks take longer or you add new ones, you can adjust without losing sight of the big picture.
While list, board and calendar views are available in FREE PLAN, you can use timeline view only in its premium version.
Summary
Asana’s user interface is like that friend who always knows what you need before you even ask. It’s so intuitive, it’s psychic! Need to color-code your projects to match your mood? Asana got you covered – I mean, who doesn't love a little rainbow look?
And let's not forget about the increased work efficiency. With Asana, you’ll be organizing tasks like a pro, prioritizing with the finesse of a master chef selecting ingredients for a gourmet dish. Plus it fosters collaboration like a well-oiled brainstorming session, where ideas flow freely, and no one gets stuck in the email black hole. It integrates seamlessly with third-party tools, enhancing its capabilities, and employs robust security measures to protect sensitive data.
The best part? It’s FREE for up to 15 team members so you can check out how well it works for your team without compromising a penny.