5 Medical Scribe Software Your Practice Can Maximize in 2023
In the medical industry, there is no room for mistakes, and accuracy is crucial, as any error in medical information can be detrimental to your practice and patients. A CNN report states that over 7 million inaccurate diagnoses occur in US emergency rooms annually – you wouldn't want your practice to tread the same path.
As a doctor, your primary concern is to provide the best possible care to your patients. It would be beneficial to outsource note-taking during your patient appointment by leveraging virtual medical scribes .
What is a virtual medical scribe?
A virtual medical scribe is a remote employee whose primary responsibility is to "accompany" doctors during patient encounters, listen in real-time to the doctor-patient exchange, and make sure that everything said and heard is written word for word. Virtual medical scribe documents can include the following:
What qualities should you look for when hiring a virtual medical scribe?
To leverage a quality virtual medical scribe, you should hire someone who has the following qualities:
Fast Typers
According to Medium , the average person speaks at a pace of 135 to 150 words per minute. As patient encounters happen primarily through speech, a virtual medical scribe needs to be "quick on their fingers" to keep up with the conversation.
Familiarity With Your Specialty
In the medical field, terminology can differ from specialty to specialty. When hiring a virtual medical scribe, ensure they have a good grasp of what you specialize in so they can understand the information you want them to transcribe.
Great Attention to Detail
Because health-related information is highly detailed, your virtual medical scribe should be able to record physician notes and patient information accurately. Moreover, they need to avoid oversight in errors found in patient medical histories.
It's a given that virtual medical scribes are fast and efficient, but considering the significant leaps in the healthcare industry from technology; there are software and tools available to make virtual medical scribes even more efficient.?
When your virtual talent has access to adequate resources, they can minimize human error and expedite the transcription process, ultimately boosting the number of patients you see daily. However, your choice of medical scribe software must be reliable and secure because you don't want any risk of system crashes or HIPAA breaches.
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What medical scribe software can you maximize?
Based on our research, here are FIVE reliable medical scribe software you can leverage this year.?
WebChartMD
Developed in 2007, WebChartMD is one of the top medical scribe software your practice can utilize. Its main features include recording dictations, audio file management, analytics and reporting, and customizing columns and metadata labels. WebChartMD works on a cloud server, therefore minimizing the need for physical servers that can take up space in your practice and is more likely to break down.
The FTW Transcriber
Offering loads of features and prompt support without any charge whatsoever, The FTW Transcriber is software your virtual medical scribe can use to streamline their work. It allows the automatic addition of timestamps and frames, playback for audio and video in various formats, and even the conversion of files. Furthermore, The FTW Transcriber can work on local or remote servers, reducing the likelihood of a server migration should you prefer one.
ZyDoc
A platform designed specifically for mobile devices, ZyDoc is a dictation app that allows you to record the audio from your patient appointments. One of its unique features is that it can be connected to your current EHR, making the entire process accessible for your virtual medical scribe. Because it is developed specifically for medical practices, ZyDoc is 99.6% accurate versus speech recognition and is 100% HIPAA-compliant.
Dragon Professional Individual
Featuring a next-generation speech engine called "Deep Learning Technology," Dragon Professional Individual transcribes more accurately than most competitors. On top of the usual scribe features like audio upload and playback, it also allows your virtual medical scribe to generate reports and documents. Another one of its features is importing personalized word lists for abbreviations or terminology frequently used in your practice.?
INVOX Medical
Utilized in nearly 20 countries, INVOX Medical is one of the few medical scribe software that has over 15 dictionaries full of medical terminologies unique to various areas of practice, raising its reliability to almost 100%. Moreover, it can also be integrated into your existing system while running off of either cloud-based or physical servers. INVOX Medical has a support team to help you and your virtual medical scribe make the most out of it.
Where can you source great virtual talent?
With the recent increase of people opting to work remotely, you can hire a virtual medical scribe from any established job posting site. However, if the quality is essential to you and you want the added reassurance of having a virtual medical scribe who is 100% HIPAA compliant and is thoroughly screened, source them from dedicated VA companies like My Mountain Mover .
We are a US-based VA company with a pool of experienced medical virtual assistants who have received comprehensive training to ensure they can efficiently fill in the gaps in your practice. In addition, our VAs can also help you save thousands of dollars from overhead costs.
Book a 10-minute intro call with us today to learn more about how we can help you move mountains!