5 Less Known Features in SharePoint Online

SharePoint Online is a cloud-based service that allows you to create, share, and manage content and collaboration sites. It is part of the Microsoft 365 suite of applications, and it integrates with other services such as Teams, Power Apps, and Power Automate. SharePoint Online offers many features and capabilities that can help you improve your productivity, communication, and workflow. However, some of these features may not be very well-known or widely used. In this article, we will explore five other less known features in SharePoint Online that you may find useful.

1. Power BI Integration

Power BI is a business analytics service that allows you to create interactive reports and dashboards from your SharePoint data. You can also embed Power BI visuals into your SharePoint pages and web parts, and share them with your team or organization. Power BI integration can help you analyze and visualize your data, and make informed decisions.

2. Modern Search Experience

SharePoint Online offers a modern search experience that is fast, personalized, and intelligent. You can use natural language queries to find relevant content and information across your SharePoint sites and Microsoft 365 apps. You can also use filters, refiners, and verticals to narrow down your search results. Modern search experience can help you find what you need quickly and easily.

3. Mobile App

The SharePoint Online mobile app allows you to access your SharePoint sites, lists, and libraries from your mobile device. You can browse and search for content, view documents, and even edit files directly from your mobile device. You can also use the mobile app to scan QR codes, barcodes, and business cards, and upload them to your SharePoint sites. Mobile app can help you stay connected and productive on the go.

4. Viva Engage Integration

SharePoint Online integrates with Viva Engage (former Yammer), a social networking service that allows you to communicate and collaborate with your colleagues and external partners. You can use Viva Engage to post updates, ask questions, share feedback, and join communities of interest. You can also embed Viva Engage conversations into your SharePoint pages and web parts, and bring social networking and collaboration features directly into your SharePoint sites. Viva Engage integration can help you foster a culture of engagement and innovation.

5. External Sharing

SharePoint Online allows you to share your content and information with external users, such as customers, vendors, or consultants. You can invite external users to access your SharePoint sites, lists, libraries, and files, and control their level of permissions. You can also use secure links, expiration dates, and password protection to ensure the security of your shared content. External sharing can help you collaborate and communicate with external parties effectively and securely.