5 Crucial Things Property Managers Should Check During Routine Inspections

Routine property inspections are a key responsibility for property managers, ensuring that properties remain well-maintained and tenants are satisfied. While property managers are not building inspectors, there are several important areas to focus on to prevent minor issues from escalating into major problems. Here are five crucial things property managers should always check during routine inspections.

1. General Cleanliness and Maintenance

A clean and well-maintained property not only keeps tenants happy but also preserves the value of the investment. During routine inspections, property managers should ensure that the property is being kept in good condition by both the tenants and any contracted cleaning or maintenance services.

What to Check:

• Check for signs of cleanliness and any potential damage, such as stains on carpets or walls.
• Landscaping: Ensure that lawns, gardens, and other outdoor areas are being maintained according to the lease agreement.

2. Plumbing Fixtures and Appliances

While a detailed inspection of the plumbing system is not required, property managers should check the condition of visible plumbing fixtures and appliances to ensure they are functioning properly. This can help prevent small leaks or appliance malfunctions from becoming larger issues.

What to Check:

• Taps and Toilets: Ensure they are working properly and check for any leaks. Make sure you check the flexi-hoses for signs of leaks.
• Hot Water Systems: Inspect for signs of wear or leaks, and ensure they are operating correctly.
• Appliances: Check that all provided appliances, such as dishwashers and any appliances supplied with the property are in working order.

3. Safety & Security Features

Ensuring that safety features are functioning properly is essential to protecting both the property and its occupants. Property managers should regularly inspect these features to make sure they meet safety standards and are compliant with local regulations.

What to Check:

• Smoke and Carbon Monoxide Detectors: Test to ensure they are working and replace batteries as needed.
• Locks and Security Systems: Check that all doors and windows lock securely and that any security systems are operational.
• Front Light: Check that the front light is operational

4. Tenant Compliance with Lease Terms

Routine inspections are an excellent opportunity to ensure that tenants are complying with the terms of their lease. This includes verifying that the property is being used appropriately and that tenants are not engaging in any prohibited activities.

What to Check:

• Occupancy: Ensure that the number of occupants matches the lease agreement.
• Pets: Confirm that any pets are approved and that tenants are adhering to pet policies.
• Alterations: Look for unauthorised modifications to the property, such as painting or installation of fixtures.
• Use: Check that lounge rooms / extra rooms are not being used as bedrooms; as this may mean additional smoke alarms may be required.

5. Exterior Condition

While property managers don’t need to perform detailed structural inspections, they should still take note of the general condition of the property’s exterior. This helps in identifying areas that may require professional maintenance or repair.

What to Check:

• Windows and Doors: Ensure they are functioning properly and check for any signs of wear or damage.
• Exterior Lighting: Verify that outdoor lights are working, which is important for tenant safety.
• Gutters and Downspouts: Check for clogs or signs of damage that could lead to water issues.
• Landscaping: Ensure that the grounds are being maintained according to the lease, and that there are no hazards like overgrown trees or shrubs.

Proactive Management for Long-Term Success

Routine property inspections are an essential part of effective property management. By focusing on cleanliness and maintenance, checking plumbing fixtures and appliances, ensuring safety features are in place, monitoring tenant compliance, and reviewing the exterior condition, property managers can catch potential issues early. This proactive approach not only helps in maintaining the property’s value but also ensures tenant satisfaction and smooth management operations.

For any questions contact Alicia McCulloch on 0459 185 872 / [email protected]