5 Best All in One Black and White Laser Printers
Lucy Wanjohi
Affiliate Marketing Specialist | Digital Marketing | Project Management| Sales
When searching for the best All-in-One Black and White Laser Printer, it's crucial to find a device that balances speed, efficiency, and cost-effectiveness while offering robust connectivity, advanced security, and high-quality document handling.
These printers are designed to streamline workflows by combining printing, scanning, and copying functions into a single compact unit, making them ideal for both small businesses and home offices.
With features such as fast print speeds, low cost per page, mobile-friendly connectivity, and eco-friendly design, the best models excel in delivering reliable performance for high-volume tasks while keeping long-term operational costs low.
Whether you prioritize user-friendly interfaces, toner savings, or secure document management, an ideal All-in-One laser printer can meet diverse needs, ensuring productivity and efficiency in any environment.
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Best All in One Black and White Laser Printer
1) Brother MFC-L2820DW
The Brother MFC-L2820DW is one of the best All in One Black and White Laser Printer, it features; High print speed (up to 36 ppm) and efficient scanning, Compact design, perfect for small office spaces, Versatile connectivity options: wireless, Ethernet, USB, Intuitive 2.7" touchscreen for easy navigation and cloud access among other incredible features.
The Brother MFC-L2820DW is a perfect choice for small offices seeking a reliable, space-saving solution for their printing needs.
It combines premium monochrome print quality with affordability, offering dynamic laser print, copy, scan, and fax functionality in a compact footprint.
This all-in-one device ensures efficient workflow with its high-speed performance, producing up to 36 pages per minute (ppm) for printing and scanning speeds of 23.6/7.9 images per minute (ipm) in black and white or color.
Equipped with a 50-page auto document feeder, it simplifies multi-page copy, scan, and fax tasks, saving time and effort.
Connectivity is made flexible with built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, and USB options, allowing secure and convenient connections to multiple devices.
The 2.7" intuitive touchscreen offers easy navigation and access to cloud-based apps like Google Drive, Dropbox, and more for streamlined printing and scanning.
With the Brother Mobile Connect App, users can manage printing and scanning on the go, order supplies, and monitor toner levels from their mobile devices.
For those looking for consistent performance, the Brother MFC-L2820DW is compatible with Brother Genuine TN830 and TN830XL toner, and users can enjoy savings through the Refresh EZ Print Subscription Service, which offers up to 50% off on toner replacements and ensures you never run out with its auto-replenishment feature.
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2) HP LaserJet Pro MFP 4101fdw
The HP LaserJet Pro MFP 4101fdw is one of the best All in One Black and White Laser Printer, it features; Blazing fast print speeds (up to 42 ppm), Auto 2-sided printing and fast scanning/copying with an auto document feeder, Self-healing Wi-Fi ensures seamless, reliable connections among other incredible features.
The HP LaserJet Pro MFP 4101fdw is designed for small teams, delivering professional-quality black-and-white printing, scanning, copying, and faxing, making it a highly efficient and versatile machine for up to 10 users.
This all-in-one printer is equipped with auto 2-sided printing and a time-saving auto document feeder, allowing for rapid scanning and copying.
Its intuitive setup tools make it easy to manage, helping to streamline office operations. With a fast single-sided print speed of up to 42 pages per minute (ppm), this printer ensures quick turnaround times for important documents and reports.
Engineered for effortless use, the printer comes with features like auto paper jam recovery and self-healing Wi-Fi? for uninterrupted operation.
You can seamlessly manage multiple printers from anywhere using a single dashboard, perfect for teams working remotely or in various locations.
The printer stays connected with intelligent Wi-Fi that finds the best network connection, ensuring it's always ready to print from any device or network.
Security is a top priority with HP Wolf Pro Security, offering pre-configured advanced settings right out of the box.
You can customize these settings and monitor multiple printers from a centralized dashboard, adding an extra layer of protection to your office's data and devices.
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3) imageCLASS MF445dw
The Canon imageCLASS MF445dw is one of the best All in One Black and White Laser Printer, it features; 5" intuitive color touchscreen for easy navigation, Wi-Fi Direct hotspot for seamless mobile device connections, Quick first-print time (5.3 seconds) and single-pass duplex scanning, Canon’s reliable engine technology minimizes maintenance needs among other incredible features.
The Canon imageCLASS MF445dw is a versatile all-in-one monochrome laser printer, perfect for small businesses that require a high-performing, user-friendly, and cost-effective solution.
Featuring a 5" intuitive color touchscreen, this printer offers smartphone-like usability, allowing for a customizable experience via the Application Library.
With the Wi-Fi Direct hotspot feature, users can easily connect mobile devices directly to the printer without the need for an external router, making mobile printing seamless and efficient.
Canon’s reliability shines with this model, designed for maximum uptime and productivity. The engine technologies and intuitive maintenance videos for common tasks like replacing consumables help minimize the impact on support resources.
The printer is equipped to handle small print jobs quickly, offering a first-print time as fast as 5.3 seconds and supporting mobile solutions for both printing and scanning.
Documents can be scanned and converted to searchable digital files with ease using the single-pass duplex document feeder, enhancing workflow efficiency.
The imageCLASS MF445dw also focuses on cost efficiency, with two-sided printing enabled out of the box and features like the ability to print multiple pages on one sheet, reducing paper consumption.
The optional high-capacity cartridge lowers overall supply costs, making it a budget-friendly option in the long run.
Security is a priority, with documents stored only in short-term memory to reduce the risk of data breaches.
Administrator log-in protection and the Verify System at Startup feature ensure the device's firmware and applications are safeguarded against unauthorized modifications.
The printer also supports mobile-friendly access, with various methods for printing from iOS and Android devices through native or cloud-based applications, including the Canon PRINT Business app, which enhances functionality by allowing users to manage device settings and scan documents directly to mobile devices.
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4) Brother DCP-L2640DW
The Brother DCP-L2640DW is a versatile and compact 3-in-1 monochrome laser printer, scanner, and copier, designed to meet the demands of small businesses.
Combining high-quality black-and-white printing with efficient scanning and copying, it offers a perfect balance of productivity and space-saving convenience.
With print speeds of up to 36 pages per minute (ppm) and scan speeds up to 23.6/7.9 images per minute (ipm) in black and white or color, it delivers fast and reliable performance.
The 50-page auto document feeder (ADF) allows for time-saving multi-page scanning and copying, making everyday tasks more efficient.
This printer supports flexible connectivity options including built-in dual-band wireless (2.4GHz / 5GHz), Ethernet, and USB, ensuring it can adapt to various work environments.
Whether you need secure multi-device connections or a simple local setup, this model makes it easy to navigate changing business needs.
With the Brother Mobile Connect App, users can manage printing, scanning, and toner tracking from their mobile devices, providing a seamless on-the-go experience.
For optimal performance, use Brother Genuine TN830 or TN830XL toner. The Refresh EZ Print Subscription Service offers savings of up to 50% on toner and ensures that you never run out, with automatic reorders and delivery, making supply management hassle-free.
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5) HP Neverstop Laser MFP 1202w
The HP Neverstop Laser MFP 1202w is an eco-friendly and cost-effective all-in-one printer that delivers an impressive black-and-white printing solution at the lowest cost per page in its class.
Engineered for efficiency, this reloadable laser printer offers print speeds of up to 21 pages per minute (ppm), along with versatile scan and copy functionalities, and wireless capabilities.
With a 150-sheet paper tray and a mess-free toner refill system, it simplifies the printing process for both home and small office use.
What sets the Neverstop 1202w apart is its toner efficiency, as it comes with enough toner for up to 5,000 pages right out of the box, offering up to 7x more pages compared to traditional laser printers.
The optional Toner Reload Kit (sold separately) allows users to reload up to 2,500 additional pages at a fraction of the cost, providing 2.5x more pages than standard toner cartridges.
Managing the printer is seamless with the HP Smart app, which makes printer setup and sharing across devices simple. Users can print, scan, and copy directly from their smartphones or tablets, even without a network, thanks to the Wi-Fi Direct feature.
Certified by ENERGY STAR 3.0, the HP Neverstop Laser MFP 1202w has a 16% smaller environmental footprint compared to other printers in its class, aligning performance with sustainability.
It also comes with a one-year limited hardware warranty and 24/7 web support for added peace of mind.
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Factors to Consider When Choosing the Best All in One Black and White Laser Printer
1. Print Speed and Efficiency
The print speed, measured in pages per minute (ppm), is a critical factor, especially for offices with high print volumes.
Printers like the Brother DCP-L2640DW and HP Neverstop Laser MFP 1202w offer speeds up to 36 ppm and 21 ppm, respectively.
Higher speeds allow for faster completion of large print jobs, reducing wait times and increasing productivity.
Additionally, features such as automatic document feeders (ADF) and duplex printing (automatic two-sided printing) save time and paper, making daily tasks more efficient.
2. Cost Per Page
One of the most significant considerations is the overall cost of printing, specifically the cost per page.
Printers such as the HP Neverstop Laser MFP 1202w boast a low cost per page thanks to reloadable toner systems, which provide up to 5,000 pages of toner in the box.
Choosing a printer with an affordable toner replacement system ensures long-term savings, especially for high-volume users.
For businesses, reducing printing costs over time is vital, making low cost per page a crucial factor.
3. Connectivity Options
Flexibility in connectivity is essential, particularly in a modern office setting. Most printers today, like the Brother DCP-L2640DW and imageCLASS MF445dw, offer multiple connectivity options, including dual-band wireless (2.4GHz and 5GHz), Ethernet, and USB.
Some printers, like the HP LaserJet Pro MFP 4101fdw, offer self-healing Wi-Fi for a more reliable connection.
Having a printer that supports mobile printing solutions, such as Wi-Fi Direct, Bluetooth, and apps like HP Smart or Brother Mobile Connect, allows for remote printing and device management, boosting overall convenience.
4. Ease of Use
The printer's usability and interface directly affect user experience.
Many modern printers are equipped with touchscreens like the Canon imageCLASS MF445dw, which features a 5-inch intuitive color touchscreen for smartphone-like navigation.
Simple and intuitive interfaces make it easy to perform tasks such as scanning, copying, and managing the printer’s settings.
User-friendly apps further enhance usability by allowing users to print or scan from their mobile devices and remotely manage printer settings.
5. Scanning and Copying Features
For those who need more than just printing capabilities, the quality of scanning and copying is another important consideration.
Look for printers like the Brother DCP-L2640DW that offer fast scan speeds and features such as single-pass duplex scanning.
Some models also support auto document feeders (ADF), which allow for fast, multi-page scanning or copying.
This is a time-saving feature, especially for users with frequent document management needs.
6. Toner Replacement and Subscription Services
The ease and cost of replacing toner cartridges can significantly impact long-term printer ownership.
Printers like the HP Neverstop Laser MFP 1202w with reloadable toner systems minimize waste and provide a mess-free experience.
Additionally, services like HP's Toner Reload Kit and Brother’s Refresh EZ Print Subscription help manage toner supply and costs, often offering automatic refills and discounts, which ensure uninterrupted productivity without the worry of running out of toner.
7. Security Features
In a business setting, ensuring the security of sensitive documents is vital. Printers like the HP LaserJet Pro MFP 4101fdw come with HP Wolf Pro Security, offering pre-configured settings to protect against cyber threats.
The imageCLASS MF445dw features document storage in short-term memory to minimize the risk of confidential information loss.
Having robust security settings, such as password protection, encrypted printing, and secure access, ensures that documents and data remain safe.
8. Environmental Considerations
Environmental impact is increasingly important in selecting office equipment.
Look for printers that are ENERGY STAR certified, like the HP Neverstop Laser MFP 1202w, which has a 16% smaller environmental footprint than other printers in its class.
Features such as automatic two-sided printing, energy-saving modes, and toner recycling programs contribute to a printer’s eco-friendliness, reducing both energy consumption and waste.
9. Paper Handling and Capacity
For businesses with varying document sizes and print demands, the paper handling capability is an important consideration.
Printers like the HP Neverstop Laser MFP 1202w and Brother DCP-L2640DW have 150-sheet paper trays, which are ideal for small to medium-sized businesses.
Ensure the printer can handle the paper sizes and volumes you need while offering expansion options for larger input trays or multi-purpose trays if your office requires higher capacity.
10. Warranty and Support
Lastly, consider the warranty and support options provided by the manufacturer. A solid warranty, like the one-year limited hardware warranty offered by HP Neverstop, ensures peace of mind.
Access to 24/7 customer support or online resources for troubleshooting can be a lifesaver when technical issues arise.
Choosing a printer from a brand known for its customer service and technical support ensures that any issues will be resolved quickly and efficiently.
FAQs
1. What features should I prioritize when choosing the best All-in-One Black and White Laser Printer?
When selecting the best All-in-One Black and White Laser Printer, focus on key features like print speed, cost efficiency, and multi-functionality.
Fast print speeds (around 30-40 ppm) ensure efficient handling of high-volume jobs, while low cost-per-page models like the HP Neverstop reduce long-term expenses.
Look for models that combine printing, scanning, and copying, with features like duplex printing and a reliable auto document feeder.
Connectivity options like Wi-Fi, Ethernet, and mobile apps are also crucial for seamless operation in various office setups.
2. How do I ensure cost-efficiency with an All-in-One Black and White Laser Printer?
Cost-efficiency is determined by the printer’s toner usage, print yield, and maintenance requirements.
Printers like the HP Neverstop Laser MFP 1202w offer the lowest cost per page by using reloadable toner kits, reducing the overall expense compared to traditional cartridges.
Opt for models with high-capacity toner options or subscription services like Brother’s Refresh EZ Print Subscription Service, which can cut toner costs by up to 50% while ensuring you never run out during critical operations.
3. What are the best connectivity options for an All-in-One Black and White Laser Printer?
For optimal flexibility, choose a printer with versatile connectivity options.
Look for models that offer dual-band Wi-Fi, Ethernet, and USB interfaces, ensuring seamless integration with various devices.
Many modern printers, such as the Brother DCP-L2640DW, support mobile apps like Brother Mobile Connect, which allow printing and scanning from smartphones and tablets.
Wi-Fi Direct is also a useful feature, enabling printing without the need for a network connection, perfect for on-the-go users.
Read Also : 5 Best Color Multifunction Laser Printers
Final Thoughts
In conclusion, the best All-in-One Black and White Laser Printer should combine speed, versatility, and cost-efficiency to meet the demands of small offices and businesses.
Whether you're seeking a device with blazing fast print speeds like the HP LaserJet Pro MFP 4101fdw, or one with the lowest cost per page like the HP Neverstop Laser MFP 1202w, it’s essential to find a model that supports your workflow with seamless connectivity and reliable performance.
Features like auto-duplexing, mobile app integration, and eco-friendly designs ensure that these printers can handle diverse tasks with ease while minimizing operational costs.
By focusing on key factors such as print quality, toner efficiency, and connectivity, you can select the ideal All-in-One laser printer to boost productivity and keep your business running smoothly.