One of the most important aspects of any new adoption is training. Ensure employees are properly trained and comfortable with the new system before implementation. Here are a few tips to make sure training goes smoothly:?
- Identify influential “power users” to lead the new initiative with the rest of the team. These users will be the go-to resource for others and will provide guidance as necessary.?
- Offer multiple training opportunities as people work at different paces. Consider hosting in-person and virtual training sessions to accommodate different learning styles.?
- Let people reference training recordings on demand. Provide resources that employees can access on their own time to reinforce their learning.?
Incomplete use cases are a common pitfall when adopting a new system. To avoid this pitfall:?
- Verify use cases with all the stakeholders. Make sure everyone is on the same page and understands the use cases.?
- Illustrate “To Be” agent experience. Visualize how the new system will work with the help of mock-ups or prototypes. Furthermore, this will help everyone understand what the end experience will look like.?
When adopting a new system, it’s important to keep the agent’s experience in mind. Here’s how to ensure a smooth integration:?
- Include data/processes from other systems in use cases. Ensure the new system is designed to work seamlessly with other systems in use.?
- Orchestrate / Automate as many of the use cases as possible. Automating use cases will help the system runs smoothly and efficiently.?
Finally, resistance to change and lack of engagement can be significant obstacles when adopting a new system.
- Share the benefits of the change, and continue to remind users. Confirm everyone understands the new system’s benefits and how it will improve their work experience.?
- Ensure adequate training. Employees who must be properly trained will likely become frustrated and disengaged with the new system.?
- Be open to feedback. Listen to employee feedback and be open to making changes based on their input.
- Allocate time to make changes to the environment, so people feel heard. Make sure that employees feel heard and that their feedback is valued. Taking the time to make changes based on feedback will help to ensure a smooth transition.
In conclusion, adopting a new system can be a challenging and stressful time for employees. But with careful planning and attention to training, use cases, integration, and engagement, organizations can successfully navigate the adoption process and enjoy the benefits of the new system. By following these steps, organizations can avoid potential pitfalls and achieve a successful adoption.?
