the 4-quadrant to power your task priority
Samer Baskhayroun
Microsoft Dynamics NAV/BC Consultant & Jet Report /Jet Data Manager Developer
Quadrant 1: Critical and Due Soon?(top left)
The most important things that you have to work on, especially if it’s due soon. Each day, each hour, each minute of your work should be focused on tackling issues within this quadrant. The criteria in putting it here should be the value-adding tasks that drive your business and/or your life.
Quadrant 2: Critical, but not Due Soon?(top right)
The important things you have to work on, but the due date is farther out. The criteria for consideration of what’s “far out” varies depending on your overall project scope. With Priority Matrix the app, you can create your project definition in a such a way that the timeline is inherited from the project definition. So if you are working on a 10,000 feet project, the top right quadrant could represent tasks that are more than 3 months out.
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Quadrant 3: Not Critical?(bottom left)
Everything that you could delegate, or if you feel are burdens rather than value-adding, should go here.?These are things you should explicitly avoid to do whenever possible.?Even when your top quadrants are cleared, perhaps you should take a break, rather than working on the bottom left. While this may make you feel good to get these done, ultimately, they may not add to much. Recall, if it did add to something, maybe you could break it up and add the important part to the top quadrants.
Quadrant 4: Uncategorized?(bottom right)
Write everything here. This is your traditional to do list. The difference is, it moves up the chain to “do-now” status only when the to do item is actually important.
How often should you follow through this process? The answer varies, but I would suggest, as often as you need to. Writing everything down help clears your mind.