4 AI Tools I Use Daily in HR

In my conversations with HR professionals, I've noticed a common thread: AI is often met with fear or uncertainty. Many feel overwhelmed, unsure of where to even begin or how these new technologies can actually benefit their day-to-day work. Some even worry about AI replacing their jobs altogether!

This blog post is here to dispel those fears and empower you to embrace the AI revolution. Because the truth is, AI isn't about replacing humans in HR; it's about augmenting their capabilities and freeing them from the mundane so they can focus on the truly human aspects of their roles.

Imagine a world where you have more time to:

• Connect with employees on a deeper level: Build stronger relationships, understand their needs, and create a more supportive and engaging work environment.
• Develop impactful talent strategies: Go beyond reactive hiring and focus on proactive strategies that attract, develop, and retain top talent.
• Foster a more inclusive and engaging workplace culture: Identify and address any biases in your processes, create a sense of belonging for all employees, and promote diversity and inclusion.
• Become a true strategic partner to the business: Provide data-driven insights to leadership, contribute to strategic decision-making, and align HR initiatives with business goals.

This is the promise of AI in HR.

Instead of drowning in a sea of resumes, scheduling nightmares, and endless administrative tasks, AI can become your trusted ally, handling the heavy lifting so you can focus on what truly matters: your people.

Ready to discover how? Let's dive into some game-changing AI tools that are transforming the HR landscape.

1. Fyxer AI: Your Scheduling Superhero

Ever spent hours playing email tag trying to schedule interviews? Or coordinating training sessions across different departments and time zones? Fyxer AI takes that pain away. This intelligent scheduling tool integrates with your calendar and communication platforms (like Gmail, Outlook, Slack, etc.) to automatically find the best time for everyone involved.

Check out a video overview here .

• What it does:

It helps you get control of your inbox. Drafts replies as if they were written by you. Convincing, concise and with perfect spelling in every language. Puts your email into folders so you read the important ones first. I have noticed that Fyxer improves with every message and meeting in your team.

Fyxer AI also handles the entire scheduling process from start to finish. It considers everyone's availability, sends out invitations, manages reminders, and even reschedules when conflicts arise. You can customize your preferences (like preferred meeting times or locations) and let Fyxer AI handle the rest. It can even be used for internal meetings, performance reviews, and team-building activities.

• How it saves you time:

Better emails and no more manual scheduling! Think about all the time you spend going back and forth with emails or trying to find a time that works for everyone. Fyxer AI eliminates this hassle, freeing up your time to focus on more strategic tasks, like candidate engagement, employee onboarding, or developing learning and development programs.

If you're interested in testing this out for yourself, go to: https://fyxer.ai?r=trent84&src=REFERRAL&location=DASHBOARD

Here are two examples from the tool based on my emails.

It also applies labels to emails for quick reference. This feature has saved me so much time:

2. Google's Gemini for G-Suite: Your AI-Powered Workspace

Imagine having an AI assistant right within your Gmail, Docs, and Sheets. That's Gemini for G-Suite! This powerful tool integrates seamlessly with your existing Google Workspace tools to help you work smarter, not harder.

• What it does:

Gemini is like having a super-smart assistant that can help you with a wide range of tasks. It is the Google alternative to ChatGPT.

It can draft emails (perfect for those routine responses or acknowledgment messages), summarize lengthy documents (like candidate profiles, employee reviews, or policy documents), and even analyze data in spreadsheets. Need to identify trends in employee feedback or track performance metrics? Gemini can help you extract meaningful insights from your data.

• How it saves you time:

Automates tasks that used to take up a significant amount of your time. Instead of spending hours writing emails or manually analyzing data, you can delegate these tasks to Gemini and focus your energy on more strategic initiatives.

The real power is its ability to function as a co-pilot for you. It has access to your drive so you can seamlessly link it to files. The in app features in Google Doc, and Sheets blew my mind. I found myself using the in app bot more than going externally to ChatGPT

Want to see it in action? ??

3. Gemini Gems: Your Personalized AI Assistants

Gemini Gems takes AI personalization to the next level. These are custom AI assistants that you can create to automate specific tasks or workflows within your HR department.

• What it does:

Think of Gems as your own personal AI army, each specializing in a particular task. You can create a Gem to screen resumes based on specific criteria, answer frequently asked questions from employees (think benefits information, company policies, or onboarding procedures), or even provide personalized onboarding information to new hires. You can train your Gems to understand your specific needs and preferences, making them even more effective over time.

• How it saves you time:

Automates repetitive tasks and workflows, freeing up your time for more strategic initiatives like talent development, performance management, or building a positive company culture. Imagine having a Gem that automatically sends out birthday messages to employees or reminds them about upcoming performance reviews. The possibilities are endless!

The cool thing about Gemini is they already have some prebuilt including Career Coach, Learning Coach, Code Partner and Brainstorming. I built three of my own Gems this weekend and I have to say, they're better than the CustomGPTs I have built in OpenAI.

4. Sintra.ai: Your AI-Powered Talent Scout

Finding the perfect candidate can be like finding a needle in a haystack. Sintra.ai uses AI to analyze millions of profiles across various platforms (LinkedIn, job boards, company websites, etc.) to identify the best matches for your open roles.

• What it does:

Sintra.ai goes beyond basic keyword matching to understand candidate skills, experience, and even cultural fit. It uses natural language processing and machine learning to analyze candidate profiles and identify those who are most likely to be successful in your company. It can also help you identify passive candidates who might not be actively looking for a job but could be a great fit for your company.

They have some prebuilt bots that are pretty damn cool and really easy to work with. I use them daily. The recruiter one is pretty cool. Helps with job descriptions, interview guides and a ton more. If you want to try it out, start by asking the bot what all it is able to do.

• How it saves you time:

Automates candidate sourcing and screening, allowing you to focus on engaging with top talent and building relationships. Instead of manually searching through resumes and profiles, you can let Sintra.ai do the heavy lifting and present you with a shortlist of qualified candidates.

If you are interested in checking Sintra.ai out, be sure to use my link to save some money: https://playosinc.pxf.io/4PZRDo .

The Bottom Line: More Time, More Impact

My goal in the People Function is to spend more time with...well, the people! By automating those time-consuming tasks, these AI tools give you the superpower of time. If you try the tools above, you will find time:

• Build stronger relationships with employees: Get to know your employees on a personal level, understand their career aspirations, and provide them with the support they need to thrive.
• Develop proactive HR strategies: Anticipate future needs, identify potential challenges, and develop innovative solutions to attract, develop, and retain top talent.
• Become a trusted advisor to leadership: Provide data-driven insights to inform strategic decision-making and contribute to the overall success of the business.
• Focus on diversity and inclusion initiatives: Create a workplace where everyone feels valued, respected, and included, regardless of their background.
• Create a workplace where employees feel valued and empowered: Foster a culture of trust, open communication, and continuous learning.

The future of work is human. It's about leveraging technology to unlock the potential within each of us. It's about creating workplaces where people feel valued, inspired, and empowered to do their best work. If you are more content being "busy" with busywork than you are motivated by interacting with, developing, and molding the future of your workforce... Please, consider getting out of the HR field.

The question is, are you going to be a passive observer or an active architect of this future? The tools are here. The opportunity is now. Step up and lead the Human Capitalist revolution.

Coming Soon

I'll be announcing a big change in December! Stay tuned for more!