3 Tips for Helping Your Team Make Better Decisions When You're Not in the Room

One of the biggest frustrations I hear from teams is the lack of clarity around decision-making.?

When your team doesn’t understand how decisions are made or who has the authority to make them, it creates unnecessary confusion. Without that clarity, decision-making becomes a guessing game—leading to complacency, frustration, or even finger-pointing. That’s a recipe for stagnation. But when your team knows how and who makes decisions, you empower them to act confidently and decisively.?

Here are three quick ways you can bring clarity to decision-making:

1 - Clearly Define Who Makes Decisions

Your team should never be left wondering who has the final say. Without clarity here, people become unsure of their roles, which drains energy and momentum. Use your organizational chart to clearly define roles, responsibilities, and who has the authority to make specific decisions. When every team member understands their scope of influence, you create a culture of action rather than indecision.

Take Action: Review your organizational chart this week and ask yourself—Does my team know who makes the decisions? If not, bring clarity to those roles.

2 - Align Decision-Making with Your Values

The values you’ve defined for your team aren’t just words on a page—they should be the filters for your decision-making process. If collaboration is one of your core values, then decisions should reflect that by involving key stakeholders. When your decisions align with your values, your team will feel more confident in their direction and understand the "why" behind the decisions being made.

Take Action: Reflect on a recent decision—was it made in alignment with your values? If not, adjust your approach moving forward to ensure your values are the foundation for all decision-making.

3 - Use Consistent Decision-Making Tools

Decision-making isn’t one-size-fits-all, but having a framework brings consistency and predictability. Whether it's using a Decision-Making Matrix, the Gradients of Agreement, or another tool, make sure you’re creating a process that’s clear to your team and fits your leadership style. The more consistent you are, the less uncertainty your team will face.

Take Action: Pick a decision-making tool and start using it with your team. This will give you a consistent process that brings clarity and speeds up decision-making.

Final Thought:

Clarity in decision-making doesn’t just benefit you—it energizes your team. It reduces the guessing game and builds trust. So, as you navigate leadership and change, ask yourself: Are my decisions predictable? Do they make sense to my team? The more transparent your process, the stronger your culture becomes—and that’s where you start to lead with unstoppable momentum.

Ready to dive deeper? My upcoming book Culture Matters: A Framework for Helping Your Team Grow, Thrive, and Be Unstoppable is filled with actionable insights and strategies to help you lead with clarity and confidence. Preorder your copy today and get exclusive bonuses, including access to the Culture Matters Summit in January 2025! Preorder Culture Matters here!

P.S. If you’re ready to bring clarity to your decision-making and transform your team’s culture, let’s talk. Explore how The 4Sight Group can partner with you to build a thriving, unstoppable team. Schedule a free 1:1 coaching call today!

Keep Leading Well,

Jenni Catron, CEO + Founder of The 4Sight Group