25 Time Management Tips for a Hotel Manager or Hotel Supervisor

Plan, execute and manage your Hotel day and achieve more success as a Hotel Manager. We all want to make the most of the 24 hours we get each day. However, some Hotel Managers achieve more happiness, productivity, and success – in the same amount of time as everyone else! How do they do it? With these 25 time-management tips, you can plan, execute and manage your day and achieve more success in your Hotel …

First things first: start by finding out where your time goes throughout the day. There is often a big discrepancy between where you think it goes and reality.

With this data, you can easily find areas to improve. For example, you may spend too much time sitting in unproductive meetings or attending to low-priority tasks.

This brings us to the next few tips. Before meetings, determine your desired results. Have a clear purpose in mind. Put a time limit on tasks.

By setting time constraints for these items, you will focus more and work more efficiently. Plan each week before it begins. This will help you focus on priorities.

Create a daily plan. Use the first 10 minutes of your shift to create a to-do list that suits your weekly plan. Add a “done list” to your to-do list. Sometimes, unexpected tasks just appear during our Hotel day. Note them down in a separate list. At the end of the shift, revisit your accomplishments and congratulate yourself on your successes.

Complete your most important tasks first if you can. Most of us find our first hour of the work the most productive. Block out distractions. Do not multitask. Researchers have disproven the multitasking myth. Trust your Motivation. 

Do not always strive for perfection. When everything must be perfect, can anything ever be good enough? Probably not. Do not always worry about small details. Focus on your priorities, not the minute details of your work.

Schedule breaks. A Hotel Manager’s brain can only focus for about 90-minutes at a time. Make the most of waiting times. Answer emails on your phone, catch up on missed phone calls, stretch/exercise, relax or meditate.

Organize your email. The best way to speed up email communication and waste less time on superfluous exchanges is to organize your inbox. Exercise often – at least every other day. Sleep well. I know it is difficult as a Hotel Manager, but Tired people get distracted easily. Aim to give your brain at least eight hours of sleep every night.

Use your calendar. Take responsibility for your time. Schedule relaxation time. Learn to turn off your “hotel work brain”. Learn to say No. Your time is precious. Instead of automatically accepting invitations and offers, say, ‘I’ll check my schedule and get back to you’.

Be early. Plan to submit your work one day ahead of schedule. Do not answer the phone just because it is ringing. Don’t automatically answer emails the very second they arrive.

Turn your system into habits. After a while, your daily and weekly habits will become automatic. Let go of bad habits. Set a schedule and stick to it.

Have a great time in your Hotel - no matter what. Do not obsess about checking off all the items on your to-do list. Enjoy every day with an appropriate work/life balance. Finishing an oversized workload today in your Hotel is not worth an unproductive, burnt-out day tomorrow.

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