19 GPT-Powered Email Prompts for Non-Native English Speakers

19 email prompts dùng ?? vi?t email trên ChatGPT trong c?ng vi?c.

L?u y: Nh?ng ph?n trong ngo?c là ?? customize/add info cho t?ng tr??ng h?p c? th?.

Introductions & Networking

1. Introducing yourself to a new colleague (Gi?i thi?u b?n than v?i ??ng nghi?p m?i): Establish a friendly rapport and offer assistance.

Generate an email for introducing myself to a new colleague. The email should start with a warm greeting, followed by my name, my role in the company, and a brief description of my background. Include a sentence about a shared goal or project ([Shared Goal/Project]) to establish a connection. Conclude with an offer to assist them in getting acclimated and my contact information for further questions.        

2. Reaching out to someone in your field for advice (Liên h? v?i ng??i trong l?nh v?c c?a b?n ?? xin l?i khuyên): Express interest in their work and respectfully request a brief informational interview or guidance.

Compose an email to a professional ([Name]) in my field whose work I admire. The email should begin with a polite introduction of myself, including my name, my professional background, and how I came across their work. Express my admiration for a specific aspect of their work ([Specific Aspect]) and politely request a brief informational interview or guidance. Ensure the tone conveys respect and genuine interest, and propose a few time slots ([Proposed Time Slots]) for the meeting.        

3. Following up after a networking event or job interview (Follow-up sau m?t s? ki?n networking ho?c ph?ng v?n): Show gratitude, reference your conversation, and reiterate your interest.

Write a follow-up email after a networking event or job interview with [Name of the Person/Company]. Start with expressing gratitude for their time and the opportunity to speak with them. Reference a specific part of our conversation ([Specific Conversation Reference]) to personalize the message. Reiterate my interest in the opportunity or connection and ask about the next steps. Close with a polite sign-off and my contact information.        

Project-Related Communication

4. Requesting project updates or status reports (Yêu c?u c?p nh?t d? án ho?c báo cáo): Keep everyone on the same page with clear deadlines and expectations.

Draft an email requesting project updates or status reports from my team regarding [Project Name]. Begin with a brief context of the project's current status and emphasize the importance of staying aligned on goals. Specify clear deadlines ([Deadlines]) and what information is needed. Ask for updates to be concise and focused on progress, challenges, and next steps. Conclude by offering support and availability for discussion.        

5. Providing project updates or highlighting roadblocks (C?p nh?t d? án ho?c trình bày khó kh?n): Be transparent, offer solutions, and seek help if needed.

Create an email updating on the status of [Project Name]. Start with a summary of progress made, followed by any roadblocks encountered. Describe the roadblocks in detail ([Detailed Description of Roadblocks]) and propose potential solutions or ask for specific assistance ([Assistance Needed]). Maintain a transparent and constructive tone throughout, emphasizing collaboration.        

6. Delivering project feedback or approvals (Cung c?p ph?n h?i ho?c phê duy?t d? án): Give constructive criticism, praise when appropriate, and be specific.

Formulate an email providing feedback on [Project Name/Task]. Begin with positive feedback, highlighting what was done well ([Positive Aspects]). Follow with constructive criticism, mentioning specific areas for improvement ([Areas for Improvement]) and suggestions for how to address them. If applicable, provide approval or next steps. Keep the tone supportive and focused on growth.        

7. Delegating tasks (Phan c?ng nhi?m v?): Clarify responsibilities, timelines, and the resources available.

Compose an email delegating tasks for [Project Name]. Clearly outline each person's responsibilities ([Responsibilities List]), the timeline for completion ([Completion Timeline]), and any resources available ([Resources Available]). Emphasize the importance of each task to the project's overall success and offer your support throughout the process.        

Requests & Questions

8. Asking for time off or leave (Xin ngh? phép ho?c ngh? vi?c): Adhere to company policy, give advance notice, and arrange coverage for your work.

Generate an email requesting time off or leave, following company policy. Mention the specific dates ([Start Date] to [End Date]) and provide a brief reason for the request ([Reason]). Discuss how my work will be covered during my absence, either through prior completion of tasks or delegation to colleagues ([Coverage Plan]). Conclude with a polite request for approval.        

9. Requesting resources or budget approvals (Xin tài nguyên ho?c phê duy?t ngan sách): Present clear needs, outline benefits, and provide justification for the request.

Write an email to [Recipient's Name/Position] requesting additional resources or budget for [Project Name]. Start with an overview of the project and its current status. Clearly outline the additional resources needed ([Resources Needed]), the benefits of the request ([Benefits]), and provide justification for the expenditure ([Justification]). Attach any relevant documents or estimates as necessary.        

10. Seeking clarification on instructions or expectations (C?n thêm h??ng d?n và expectation trong c?ng vi?c): Communicate confusion proactively to avoid errors and frustration.

Draft an email seeking clarification on specific instructions or expectations for [Task/Project Name]. Express commitment to delivering high-quality work and politely ask for more detailed guidance on the aspects that are unclear ([Aspects Needing Clarification]). Suggest a brief meeting or call if necessary to discuss further.        

11. Requesting a meeting or a raise (Yêu c?u/m?i h?p ho?c xin t?ng l??ng): State the agenda or purpose clearly and practice your talking points for salary negotiation.

Compose an email to my manager ([Manager's Name]) requesting a meeting to discuss a potential raise or [Other Agenda]. Clearly state the purpose of the meeting and mention that I have prepared talking points and evidence to support my request ([Supporting Points]). Suggest a few potential time slots for the meeting ([Proposed Time Slots]).        

Problem-Solving & Conflict Resolution

12. Expressing a concern or problem to a colleague or manager (Bày t? quan ng?i v?i ??ng nghi?p ho?c qu?n ly): Use tact, offer potential solutions, and maintain professionalism.

Generate an email expressing a concern or problem regarding [Specific Issue] to a colleague or manager ([Recipient's Name]). Maintain a professional and constructive tone, offering potential solutions ([Potential Solutions]). Emphasize the importance of addressing this issue for the team's or project's success and suggest a meeting to discuss further.        

13. Dealing with difficult clients or customers (Gi?i quy?t v?n ?? v?i khách hàng khó tính): Show empathy, actively listen, and seek support from a manager if needed.

Write an email addressing a situation with a difficult client or customer ([Client/Customer Name]). Start with a summary of the issue encountered ([Issue Summary]) and express empathy. Suggest next steps or solutions ([Proposed Solutions]) and ask for support from a manager if needed. Ensure the tone remains professional and focused on resolution.        

14. Providing constructive criticism to a colleague (Cung c?p ph?n h?i/góp y xay d?ng v?i ??ng nghi?p): Focus on improvement, use specific examples, and do so in a private setting.

Draft an email providing constructive criticism to a colleague ([Colleague's Name]) regarding [Specific Task or Behavior]. Start with positive feedback, then detail the areas for improvement using specific examples ([Examples]). Suggest ways to improve and offer to help or discuss further in a private setting. Keep the tone positive and focused on growth.        

15. Apologizing for a mistake (Xin l?i vì sai ph?m): Take ownership, be sincere, and offer to rectify the situation.

Compose an email apologizing for a mistake I've made in [Specific Context]. Acknowledge the mistake clearly ([Mistake Description]), express sincere regret, and outline steps I'm taking to rectify the situation ([Rectification Steps]). Offer solutions to prevent future occurrences and maintain a humble and open tone.        

Other Common Scenarios

16. Thanking colleagues for help or contributions (C?m ?n ??ng nghi?p vì nh?ng h? tr?): Shows appreciation and fosters a positive work environment.

Generate an email thanking colleagues for their help or contributions on [Project Name]. Start with a personal thank-you message, highlighting specific contributions ([Specific Contributions]) and the impact on the project's success. Convey genuine appreciation and encourage continued teamwork and support.        

17. Announcing good news or company milestones (Th?ng báo tin m?ng, tin vui, c?t m?c/thành t?u c?a c?ng ty): Celebrate wins and boost morale.

Write an email announcing good news or a milestone for [Company/Team Name]. Describe the achievement ([Achievement Description]) and acknowledge the team's hard work and dedication. Encourage everyone to celebrate the success together, perhaps suggesting a team gathering or celebration ([Celebration Suggestions]).        

18. Offering congratulations (Chúc m?ng ??ng nghi?p): Congratulate colleagues on promotions, new roles, or achievements.

Compose an email offering congratulations to a colleague ([Colleague's Name]) on a promotion, new role, or personal achievement ([Specific Achievement]). Personalize the message with genuine words of praise and encouragement for their future endeavors. Suggest celebrating their success together or with the team.        

19. Resigning from a position (T? ch?c): Do so with professionalism, give adequate notice, and express gratitude where appropriate.

Draft a resignation email to [Manager's Name] and HR. Start with expressing gratitude for the opportunities and experiences gained during my tenure at [Company Name]. Provide a clear notice period ([Notice Period]) and offer to assist with the transition. Conclude with well-wishes for the company's continued success.        

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