The 15 Biggest Misconceptions About Using Copilot with SharePoint

I found this very interesting. Thoughts?

Copilot Replaces SharePoint Administrators

Example: An organization reduces their SharePoint admin team, expecting Copilot to handle all tasks.

Solution: Use Copilot to automate routine tasks and free up administrators for strategic planning and complex problem-solving. Ensure a balanced approach where Copilot complements, rather than replaces, human expertise.

Copilot Can Fully Automate SharePoint Governance

Example: A company expects Copilot to enforce all governance policies automatically.

Solution: Define and update governance policies manually, and use Copilot to monitor compliance and flag violations. Regularly review and adjust policies based on Copilot’s insights.

Copilot Understands All Custom SharePoint Solutions

Example: A business expects Copilot to manage heavily customized SharePoint sites seamlessly.

Solution: Configure Copilot to understand and interact with custom solutions. Provide additional training or development to ensure Copilot can handle unique customizations effectively.

Copilot Can Replace All Manual Content Management Tasks

Example: An organization relies on Copilot for all document tagging and categorization.

Solution: Use Copilot for standard content management tasks and involve human oversight for complex scenarios. Regularly review and refine Copilot’s content management rules.

Copilot Can Instantly Improve SharePoint Performance

Example: A company expects immediate performance improvements after deploying Copilot.

Solution: Implement Copilot’s performance optimization recommendations and combine them with manual adjustments. Regularly monitor performance and make necessary tweaks.

Copilot Has Full Access to All SharePoint Data

Example: An organization assumes Copilot can access all their SharePoint data.

Solution: Ensure Copilot’s access is governed by appropriate permissions and security settings. Regularly review and update permissions to maintain data security.

Copilot Can Handle All SharePoint Migration Tasks

Example: A business expects Copilot to manage a complex migration involving custom workflows and large datasets.

Solution: Use Copilot to assist with migration steps and involve experienced professionals for detailed planning and execution. Conduct thorough testing before and after migration.

Copilot Can Automatically Resolve All SharePoint Issues

Example: An organization expects Copilot to fix all SharePoint issues autonomously.

Solution: Use Copilot to identify and suggest solutions for common issues, and involve SharePoint experts for in-depth troubleshooting. Regularly update Copilot’s knowledge base with new solutions.

Copilot Eliminates the Need for SharePoint Training

Example: A company reduces their SharePoint training programs, relying on Copilot for user support.

Solution: Continue providing comprehensive SharePoint training to users. Use Copilot as a supplementary tool to enhance user experience and provide contextual help.

Copilot Can Be Used Without Any Configuration

Example: An organization deploys Copilot without any initial setup.

Solution: Configure Copilot to align with your specific SharePoint environment and workflows. Regularly review and adjust settings to ensure optimal performance.

Copilot Can Predict All Future SharePoint Needs

Example: A business expects Copilot to anticipate all future SharePoint requirements.

Solution: Use Copilot’s insights to inform strategic planning, but rely on human foresight and expertise for comprehensive future planning. Regularly review and update plans based on evolving needs.

Copilot Can Integrate Seamlessly with All Third-Party Tools

Example: An organization expects Copilot to integrate effortlessly with all their third-party tools.

Solution: Evaluate and configure integrations on a case-by-case basis. Involve developers for custom integrations and ensure thorough testing before deployment.

Copilot Can Manage SharePoint Permissions Perfectly

Example: A company relies on Copilot to manage all SharePoint permissions.

Solution: Use Copilot to assist with permission management and involve administrators for complex permission structures. Regularly review and update permissions to maintain security.

Copilot Can Replace SharePoint Analytics Tools

Example: An organization expects Copilot to replace their dedicated SharePoint analytics tools.

Solution: Use Copilot to complement existing analytics tools by providing additional context and automation. Regularly review analytics to gain comprehensive insights.

Copilot Is a One-Time Setup Solution

Example: A business sets up Copilot once and expects it to run indefinitely without further intervention.

Solution: Perform regular maintenance and updates to keep Copilot aligned with your evolving SharePoint environment. Schedule periodic reviews to ensure continued value.