10 Things Every Driver File Should Contain

We've all had it happen. That sudden moment of trepidation when we realize our work is about to be graded. Panic. Fear. Dread. Our emotions go awry and the different types of terror running through our core are as vast as a kaleidoscope of colours.

If you're in Transportation Safety, I'm here to make it a little easier for you - the following are ten things that all of your driver files should contain.

1. Date of Hire

• Preferably, this is a signed and dated offer of employment.

2. Resume or Application

• Remember, if you are running Stateside, many Carriers applications will be a lot more detailed than their Canadian counterpart.

3. Three-Year Work History

• This means three-years before your current hire date. Ensure that there are no gaps. Even if you were unemployed, in school or in jail, be sure to include it in your work history. If you work Stateside, it's the last 7 years.

4. Annual Abstract

• -At Alberta Rose Transport Compliance we recommend that you pull a Five-Year Commercial Driver's Abstract.

5. Abstract preceding the date of hire

• 10 Days for B.C.
• 30 Days for Alberta

- Check your Provincial guidelines and legislation to know the exact amount of days.

6. Training in the following:

• Hours of Service
• Trip Inspection
• Cargo/Load Securement
• Weights & Dimensions
• Any other company specific training that is required for your industry (ex. TDG, WHIMIS, Bear Safety, First Aid, etc)

7. Drivers Logs

• Previous six months plus the current month you're in.

8. Any violation tickets you may have had in the previous 4 years.

• This includes any tickets you may have received in your personal vehicle.

9. Driver Evaluation

10. Collision Evaluation

• If applicable

AR314/2002

Disclaimer: Although I am a certified Third Party National Safety Code Auditor, I do not speak on behalf of the Alberta Government