10 Essential Tips Recruiters Can Use to Help Hiring Managers Improve Interviews

As a recruiter, you’ve probably noticed that some hiring managers could really use a crash course in interviewing. It’s frustrating, right? You’re doing everything you can to find the best candidates, but if your hiring leaders don’t step up in interviews, the whole process can break down. The truth is, interviews aren’t just a one-way evaluation – they’re also a key moment for candidates to assess your company. This is why it’s critical to improve the interview process and ensure it leaves a lasting, positive impression.

Here’s something to think about: 92% of U.S. adults feel anxious before interviews. That’s a huge number! The stress can make even the best candidates act differently than they normally would. In some cases, it might even lead them to self-sabotage. As recruiters, we know that improving the interview process goes a long way toward getting the best from candidates – and building a positive company reputation.

If you’re finding that your hiring managers could use some pointers, here are 10 tips to pass along to help them improve their interview game and create a better candidate experience.

1. Provide Clear Information About the Interview Process

Make sure candidates know exactly what to expect. Sharing details like the interview format, sample questions, and tips on how to prepare can make all the difference. It shows candidates that you care about their experience, not just about filling the role. Plus, this level of transparency builds trust from the very start.

2. Offer Clear Directions to the Interview Location

Never assume candidates know where they’re going. Detailed directions, parking tips, or even nearby landmarks can help candidates feel less stressed before they arrive. It’s a small thing, but it makes a big impact on how they perceive the company.

3. Be Engaged and Enthusiastic During Interviews

Hiring managers need to treat interviews like a pivotal moment for the candidate, not just another item on their calendar. Encourage them to bring energy, prepare specific questions, and show genuine interest. Even if it’s clear early on that the candidate isn’t a fit, give them the full time and respect they deserve. A bad interview experience can damage your company’s reputation.

4. Showcase Company Culture in Real Time

If possible, let candidates see your company culture in action. Give them an office tour or let them observe how teams work together. Candidates love to see the vibe of a place before they commit. If a tour isn’t an option, make sure hiring managers talk about the culture and what it’s like to work there. Candidates want to hear about culture straight from the source.

5. Include Leadership in the Interview Process

It might seem like a small thing, but candidates appreciate meeting company leadership. Even a brief introduction with a VP or department head can make a lasting impression. It shows that your company values hiring the right people and gives candidates a better sense of the team they could be joining.

6. Position Your Best Interviewers First and Last

We all know first impressions matter, but so do last ones. Make sure your strongest interviewers are at the beginning and end of the interview process. This helps set the right tone and leaves candidates with a solid impression as they wrap up. The people in the middle? They matter too, but the bookends are crucial.

7. Maintain Professional Friendliness

A little friendliness goes a long way, but it’s important to keep things professional. Candidates appreciate clarity, so make sure hiring managers communicate where they are in the process before the interview wraps up. That way, candidates aren’t left wondering what’s next, and there’s no mixed messaging about where they stand.

8. Respond to Follow-Up Emails and Calls Promptly

Even when you’ve shared a timeline with the candidate, you can count on some reaching out for updates. It’s important to respond quickly and politely. They’re investing time and effort, so it’s only fair that we do the same on our end. This builds respect and keeps the process running smoothly.

9. Provide Feedback Quickly

Let’s face it – rejecting candidates is tough. But it’s even worse when you leave them hanging with no feedback. Around 36% of candidates expect to hear feedback after an interview, even if they didn’t get the job. Offering constructive feedback not only helps them improve for future opportunities but also leaves a positive impression of your company.

10. Limit the Number of Interviews to Three

More isn’t always better when it comes to interviews. Three rounds are usually enough. Beyond that, candidates start feeling fatigued, and it may suggest you’re not asking the right questions. Keeping it concise shows you’re respectful of their time and focused on efficiency.

At the end of the day, it’s about respecting every candidate. They’re not just a name on a resume. By offering a well-structured, thoughtful interview experience, hiring managers can showcase the company’s values, build trust, and give candidates a real opportunity to shine. When your hiring managers follow these steps, you’ll not only improve the interview process but also see a significant boost in the quality of your hires.

As recruiters, we know that filling roles becomes even more challenging when the interview process needs improvement. If your hiring managers could use some support, sharing these 10 tips with them can make all the difference. It’s a simple way to help them run more efficient and engaging interviews, making it easier for you to place the right candidates. By guiding them to refine their approach, you’ll not only improve the interview process but also secure top talent more effectively.

Click to Download these 10 tips now and share them with your hiring managers to start improving your interview process today!