10 ChatGPT Prompts I use to Write Better Job Descriptions (Template Included)

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A meticulously crafted job description serves as a cornerstone in the recruitment process. It not only informs potential candidates about their roles and responsibilities but also sets clear expectations, allowing individuals to gauge their alignment with the position, company, and culture.

When individuals have the information they need upfront, they can make informed decisions, either opting in because they see a fit or opting out to prevent mismatches.

In today's evolving professional landscape, there's an increasing demand for transparency and ever-changing rules when it comes to compliance in job descriptions.

Needing to move fast is not an excuse for not taking the time needed to write a proper job description and think through a budgeted role. If anything, this proves the importance of doing this work upfront to save time and avoid mismatched interviews.

In this post, I'll share 10 invaluable ChatGPT prompts that help me write effective job descriptions.

First, take a look at this sample job description. It shows you some of the information we'll use ChatGPT to uncover.

Job Description Template

?? Company Description:

[Describe the company in three sentences in a language a non-buyer would understand.]

?? Problem & Solution:

Our company solves the problem of [Describe the problem] by [Name their products or services where relevant].

?? Team Dynamics:

Currently, our team consists of [Team Size] members with a structure of [Describe team structure, e.g., "5 developers, 3 designers, and 2 project managers"]. We aim to grow to [Desired Team Size] by [Target Date or Period].

Role Details:

• Reason for Opening: [Explain why the role is open, e.g., "Due to expanding our projects" or "Aiming to explore new markets"].
• Open Positions: [Number of positions open].
• Reporting Structure: The selected candidate will report to [Specify the Designation, e.g., "Senior Content Strategist"].
• Start Date: We're aiming for a start date around [Desired Start Date].

Role Requirements:

1. [Requirement 1].
2. [Requirement 2].
3. [Requirement 3].

Desirable Skills & Experience:

• [Specify a "nice to have" skill or experience, e.g., "Prior experience in B2B marketing"].
• [Another "nice to have" skill or experience].
• [And another].

First 30-60-90 Days Plan:

• First 30 Days: [Describe tasks or objectives, e.g., "Orientation with all departments and understanding our main products"].
• Next 30 Days (60 Days in total): [Describe tasks or objectives for this period].
• Last 30 Days (90 Days in total): [Describe tasks or objectives for this period].

Interview Process:

1. [Step 1 of the process, e.g., "Initial Screening by HR"].
2. [Step 2, e.g., "Technical Interview with the Tech Lead"].
3. [Further steps as required].

Compensation Details:

The selected candidate can expect a compensation package of [Specify Compensation Range, e.g., "$50,000 to $60,000 annually"] with additional benefits like [Any additional benefits, e.g., "healthcare, stock options, etc."].

Location Details:

The role is based in [Specify City and Country, e.g., "New York City, USA"]. We also offer [Specify if remote work is available, e.g., "flexible remote work options up to 3 days a week"]. The office is conveniently located near [Mention any landmarks or transportation hubs, e.g., "Central Park and major subway lines"], making it easily accessible for our team.

**If you do not have this information handy, you are not ready to publish the job description and start interviewing candidates.**

10 ChatGPT Prompts to Write Better Job Descriptions

With the information above, even in scrambled sentences and unfinished thoughts, you can use the following prompts to write a really strong first-draft job description from scratch.

1. Considering the brand values, mission, and products of the company, which emojis best represent and resonate with the company's identity?
2. In five sentences or fewer, provide a concise yet comprehensive description of the company, highlighting its unique selling points, mission, and core values.
3. Detail the primary challenges or problems that RAI addresses in the market. How does the company uniquely approach these issues, and what are the main products or services they offer to solve them?
4. Provide an overview of the current team structure, including key roles and departments. Additionally, describe the company's growth objectives over the next year, especially in terms of personnel and departmental expansion.
5. Explain the specific reasons for the vacancy of this role. Is it a new position or a replacement? Furthermore, identify the immediate supervisor or manager this role would report to and their position within the organizational structure.
6. List three non-negotiable qualifications or requirements essential for this role. Consider both hard skills (e.g., specific software proficiency) and soft skills (e.g., team collaboration).
7. Elaborate on the given bullet points, providing detailed explanations. Also, suggest relevant emojis that can enhance and complement the information presented in each point.
8. Outline a structured 30-60-90 day plan for the prospective candidate. Detail specific milestones, tasks, and objectives they should achieve in the first three months of their tenure.
9. Describe, step-by-step, the interview process a candidate will undergo. Specify the duration, medium (e.g., phone, Zoom, in-person), and primary focus of each interview stage. Also, mention any key stakeholders or departments involved at each step.
10. Using the provided salary bands, draft a comprehensive paragraph that communicates the compensation range for this role. Additionally, highlight any key benefits, perks, or variables that might influence the final offer.

Now go write better job descriptions! Let me know if you have any questions.

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