The 10 Best AI Meeting Note-Takers: Making Traditional Meeting Notes Obsolete
Garima Behal
Content Editor | Content Team Lead | Copywriter & Content Writer | German Language Expert & Teacher | Ex DSE | Ex SRCC
What do creatives like me want from AI? No, we don’t want to use AI to write our posts or create our art for us. We want AI to take over the mundane parts of our lives so we can write our own posts and create our own art.?
The same applies to meetings. When in a conversation, I want to be able to pay my full attention to what’s being discussed and chime in at the right places. I don’t want to frantically jot down notes to remember context later, while missing out on everything in the present moment.?
Thankfully, AI does this heavy lifting for me now. I’ve tried several tools that summarize discussions, capture action items, and even automate follow-ups. In this article, I'll share my top recommendations.
What to Look for in AI Meeting Note Takers
Before diving into the best tools, it’s important to know what makes a good AI meeting assistant.?
At a minimum, these note-taking tools should?
Beyond that, advanced features like task automation, collaboration options, and seamless sharing can take your meetings to the next level.
10 AI Meeting Assistants You Should Try
Here are 10 such feature-packed tools that stood out for me. I hope they make your meetings more productive and actionable, too.
1. ClickUp: All-in-One Project Management with AI Meeting Tools
ClickUp is great for all-in-one project management platform that seamlessly incorporates AI into meeting management.?
With ClickUp Brain, you can instantly summarize meetings, create action items, and automate tasks and follow-ups—all within one platform. ClickUp’s ability to integrate with over 1,000 apps, including Zoom and Microsoft Teams, makes it a go-to choice for everyone. While its extensive features can overwhelm new users, its versatility is hard to beat.?
Key Features:
Price: Free, with paid plans from $7/month per user
2. Otter.ai: Live Transcriptions and Speaker Identification
Otter.ai excels in live transcription and speaker identification, making it ideal for those who need accurate records of their meetings. It can label speakers, capture slides, and provide live summaries for those who join late. However, its focus on transcription means you can’t take your own notes in-app, limiting its flexibility.
Key Features:
Price: Free, with paid plans from $10/month per user
3. Laxis: Customer-Focused Insights and Action Items
For those in sales, marketing, or research, Laxis is a powerful AI note-taker that transcribes conversations, auto-generates summaries, and identifies key action items. It’s great for extracting customer insights and even follows up with automatic emails to close the loop. The only caveat? it doesn’t yet integrate with CRMs.
Key Features:
Price: Free, with paid plans from $13.33/month
4. Doodle: Streamlined Scheduling and Meeting Management
Before you can take meeting notes, you need to get everyone to the table—this is where Doodle shines. Doodle simplifies scheduling by allowing you to send out availability links and letting invitees choose the best time for them without double-booking anyone.
It’s particularly great for smaller meetings, though handling large groups across multiple time zones can get tricky.?
Key Features:
Price: Free, with paid plans from $6.95/month per user
5. Fireflies.ai: Real-Time Collaboration and Multi-Language Support
Fireflies.ai offers more than just transcription. It lets you collaborate with your team during meetings by adding comments, highlights, and pins to the live transcript. Supporting over 40 languages, Fireflies is a versatile online meeting tool for global teams. However, lower audio quality can affect transcription accuracy, so it’s best used with high-quality input.?
Key Features:
Price: Free, with paid plans from $10/month per user
领英推荐
6. Notes by Dubber: Global Meeting Support with Task Automation
Formerly Notiv, Notes by Dubber automatically records and transcribes meetings synced with your calendar. It also extracts key action items and integrates with apps like Asana and Slack, making it easy to turn meeting discussions into actionable tasks.?
Key Features:
Contact for pricing
7. Timz.Flowers: Asynchronous Collaboration with a Visual Twist
Timz.Flowers brings a unique approach to hybrid meetings by combining live video calls with async collaboration. The platform generates summaries, time-stamped transcripts, and visual flowcharts of meeting feedback, creating a seamless experience even for teams working in different time zones.?
While it’s incredibly flexible, the initial setup can take some time, and not all browsers support it.?
Key Features:
Price: Free, with paid plans from €6.99/month per team
8. Sembly AI: Task Management Meets AI Note-Taking
Sembly AI does more than just capture meeting notes—it automatically assigns tasks based on the discussion and integrates with tools like Slack and Trello. You can rely on it to record meetings, create summaries, and even analyze sentiment to highlight key moments.?
Occasionally, it might miss joining a meeting, but when it works, it’s a solid tool for distributed teams.?
Key Features:
Price: Free, with paid plans from $10/month per user
9. Fathom: Instant Transcriptions with CRM Sync
Fathom is a favorite among sales teams for its seamless integration with CRMs. After recording and transcribing meetings, Fathom instantly syncs call notes to your CRM, ensuring you have a complete record of all interactions.
The platform supports multiple languages but struggles with some impromptu meetings on Microsoft Teams.?
Key Features:
Price: Free, with team edition from $19/month per user
10. Superpowered: Privacy-Focused Transcriptions Without Recording
Superpowered puts a unique spin on meeting note-taking by transcribing meetings without actually recording them, maintaining privacy while still delivering key insights and action items. It works across all meeting platforms and keeps you on top of your schedule with upcoming meeting reminders.?
However, its integrations are limited in the free version, and mobile support is still in development.?
Key Features:
Price: Free, with paid plans from $30/month
Making the Switch: Getting Started with AI Note-Taking
If you're ready to transform your meeting experience, here's how to get started:
The Bottom Line
AI meeting notetakers are transforming meeting management, making it easier than ever to stay organized, save time, and focus on what truly matters. From transcription tools like Otter.ai to all-in-one platforms like ClickUp, there’s an AI solution for everyone.?
Ready to take your meetings to the next level? Start with a tool that fits your workflow.?
And, if you’re leaning towards ClickUp, here’s the signup link!
What's your experience with AI meeting assistants? Have you tried any of these tools? Share your thoughts in the comments below!
Digital Marketing Manager | Content Strategist | SEO Specialist | Copywriter
3 周Will have to try some of the other tools you have in this list! I’ve used fathom and otter.ai a fair amount over the last few months and only have good things to say. Literally saves me at least an hour of transcribing notes and insights from experts every single time.
?8￠/Word??2500 Blogs~100 Books~1000 Posts ~10 Yrs??150 Niches (Proof>Puff in Profile).
3 周THANK YOU! Really needed this.
(new a/c) work with Neil Patel Digital, Semrush, Tata & 100+ brands // content marketer, writer
1 个月Can't say enough how much I love Otter. One of the best!!!!!
Video Scriptwriter I Video Producer I Journalist I Marketing Content Writer
1 个月Notion
Communication Strategist at Career Development Centre, MREI | Content Writer & Marketer - AI, B2B SaaS, eCommerce, Personal Tech | Founder, VyasSpeaks - Comforting, Reassuring, Uplifting Content
1 个月This is exactly what I was looking for. I was searching of these tools. Good to have found this list. Also, on a separate note, leaving everything to the AI tool will make us careless and lose focus during meetings. Personally, I find it much easier to stay focused on the conversation when I take notes.