Create a team and a channel

- [Instructor] In this movie and the next few, I'm going to show you quickly how we create collaboration spaces in the tools that we're talking about. Here in Microsoft Teams our basic organizational unit is the team, the group of people who work together. This team structure that I have here on the left is simply a reflection of the work that is already going on in our organization. One of the mistakes that some organizations make when they begin working with Teams is to create a lot of different teams and some of those never get used. I would encourage you to be a little skimpy in terms of creating teams. It's not a bad idea for your IT department to maintain some close governance at first and not just allow every user to create teams, but a smaller set of users. And don't create a team unless there's actually a need for it. We need, at this point in our organization, to create a team for our human resources department. Let me show you how we're going to do this. I drop down to the bottom of the teams list and there's a link that says create or join team. Click there and if you want to join the team you can actually get a code that you enter that will take you into the team. That's not what we're doing, we're going to create a team. And we have two major ways to create a team. On the left from scratch, which is what we'll be doing. But note on the right that if you already have a Microsoft 365 group in your organization, that 365 group can actually be converted tied to Microsoft Teams. So if you have a group of people who were in Office 365 Group, are a Microsoft 365 group, and they say we'd like to use Teams, this is the way to do it right here. But our HR department does not have a Microsoft 365 group so we will start from scratch. Next question I'm asked is, what kind of a team will this be? If it's private, people need permission to join. If it's public, anyone can join. And if it's org-wide, everyone who is a member of the organization is automatically added to the team. The HR department needs a private team. We're going to call this HR team. We'd enter a description here about what the team is all about and click create. It doesn't take long. My team has been created and now I can begin adding users, and I'm going to add one just so you can see how it works. I drop in Griffin Snow, there's Griffin, add them to the team. Note that Griffin is being added as a member. I can make Griffin an owner, and because Griffin is an account exec in HR I'm going to do that. It's always good to have at least two owners because otherwise, if someone is sick or on vacation there isn't anybody who can manage the team. If I want to add someone outside of my organization as a guest, if your organization allows you to do that, then you simply enter their full email address here. So this is how I create a team and add a person to the team. Now, within our new HR team, which is at the bottom of the list here, if I click it says welcome to the team. I can add more people. Notice that when I created the HR team it automatically gets a general channel. Every single person added to the HR team will be in this general channel. Now, this is where we would have a general conversation. But we want to have some more specific channels for specific pieces of work. I'm going to create a channel for a project that's happening right now that's called Employee Self Service. And there's a check mark, and that tells me that that channel name's not already being used inside of HR team. And I can provide a description which I'm not going to do right now, but I could. And then I have, for this particular channel, three possibilities about its privacy level. Standard is everyone who is an HR team member has access to this channel. Private is that specific members of HR team have access. And shared is that people that are chosen from within my organization or other orgs have access. So three different options. This third optional allows for external partners, for example, to be in the channel. In this case, we want to choose private because that's what has been asked for. The HR department wants to have a channel for this and assign specific people only to it. So that would be private. And we've now added a channel. And I can then continue to add members from the HR team to that particular channel. So at this point, the only person I can really add to this channel is Griffin Snow because Griffin is the only member of the HR team so far. So I'm going to skip this. My channel's been created, and if I scroll down you'll note that I have HR team that we created, the general channel that was automatically created as part of creating this team, and then Employee Self-Service. And you can tell that it is private because it has this small lock icon. This is how you create a team and this is how you create a new channel within a team.