Receptionist / Land Admin

About Riverbend Energy Group:  

Riverbend Energy Group (“Riverbend”) is a leading investment firm that has been a part of shaping the future of the U.S. energy sector since 2003. With a focus on responsible and sustainable investing, Riverbend has successfully managed over $5 billion in assets across diverse portfolios. With nearly 500 successful transaction under our belt – including acquisitions, divestitures, drilling partnerships, and private equity investments – Riverbend believes it has earned the trust of significant private capital firms. Our track record reflects our commitment to excellence, innovation, and responsible investment practices that work to drive long-term value and success.  

Job Summary:

We are seeking a professional, meticulous team player to serve as the first point of contact for our office. As a receptionist/front office land assistant, you will provide welcoming and polished presence for visitors while supporting our Land Department with key administrative tasks. If you thrive in a fast-paced, collaborative environment, we want to connect with you!

Front Office Receptionist Specific duties:

·        Serve visitors by greeting and directing them appropriately

·        Notifies company personnel of visitor arrival

·        Answering, screening, and forwarding incoming phone calls

·        Receiving and sorting daily mail

·        Point of Contact for incoming deliveries (FedEx, UPS, Instacart, food and others)

·        Prepare FedEx’s as needed

·        Gatekeeper for conference rooms to ensure we do not double-book meetings 

·        Maintaining employee and department phone lists

·        Ensure reception, conference rooms, and the kitchen are tidy and presentable

·        Ordering of general office supplies, kitchen supplies and keeps inventory of stock

·        Perform other clerical receptionist duties such as filing, photocopying, binding and mailouts as needed

·        Updates Client/Company contacts in RForce (internal company database)

·        Daily stocks on printers, coffee machines, snacks, and fridges

·        Assists with ordering company gifts

·        Manages posts for employee birthdays and work anniversaries on RForce

·        Prepare lunch setup and removal each day

·        Contributes to team effort by accomplishing related results as needed

Land Admin Specific Duties:

·        Collect, distribute, and create FedEx labels while also updating the tracking log

·        Collect, sort, and deliver mail

·        Scan, label, and send Non-Operated Division Orders & AFEs to the Land Team

·        Once DOs/AFEs are approved, upload to Teams

·        Check status of DOs /AFEs being routed to Land Vantage each day

·        Write case numbers on DOs /AFEs and get approval signatures from management, then return to Land Team

·        Return DOs to operators

·        Scan and email client mail to Owner Relations

·        Scan, label, create cases on LandVandtage for RPO Division Orders received

·        Scan, send all Railroad Commission of Texas mail to appropriate party

·        Update owner addresses in Land Vantage/W/RTargets as assigned

·        Various Land Vantage / Data clean-up projects as needed

Qualifications:

·        Proficiency with Microsoft Office, Teams, and Adobe Software

·        Excellent customer service principle, practices, and phone skills

·        Highly organized, professional individual with effective communication skills

·        Ability to multitask, stay composed in a fast-past setting responding to constantly changing needs and schedules

·        The ability to manage time efficiently, takes initiative and values attention to detail

·        High School diploma or equivalent

·        2+ years’ minimum receptionist &/or administrative experience is preferred

·        Typing at least 50 WPM

Why join us?

Riverbend Energy Group is a wonderful place to work! We enjoy a fun, family-friendly, but professional work environment with some of the sharpest minds in the industry. We’re conveniently located in downtown Houston and offer paid covered parking. We provide a full array of benefits including 401K Plan. Company paid gym membership and daily lunches are also provided. This position will be IN THE OFFICE Monday to Thursday, 8AM to 5PM – we work remotely on Fridays.