PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners in North America, operating, through its subsidiaries, oil refineries and related facilities. We are a growing organization seeking a talented Receptionist to join our team as pivotal member that would play a key role here at PBF Energy. This role would be located in our Company headquarters in Parsippany, NJ.
This position works under general direction and provides receptionist and administrative support to the Corporate office and their management.
PRINCIPLE RESPONSIBILITIES:
PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.
This position works under general direction and provides receptionist and administrative support to the Corporate office and their management.
PRINCIPLE RESPONSIBILITIES:
- Answer all calls and respond to client inquiries in a timely manner, forward calls accordingly
- Greets visitors, vendors and clients, ensures that clients are escorted by personnel
- Maintain and update the employee directory for the Corporate office
- Receives incoming packages and mail. Distributes mail and coordinates mail room. Updates mailboxes periodically
- Sends outgoing mail and has appropriate postage. Sends overnight/express packages.
- Assist with meeting planning, which includes scheduling internal and external meetings/functions
- Meeting catering (e.g.: ordering, receipt, setup, and breakdown of meals / breaks inclusive
- Responsible for conference room booking requests
- Assist in administrative duties such as typing documents, spreadsheet creation using MS Excel, and PowerPoint presentations.
- Prepare and reconcile expense reports
- Coordinate domestic and international travel arrangements
- Handle the stocking of supplies for FedEx, Postage Meter and kitchens. Ensure kitchen supplies are stocked in all kitchen / appropriate areas
- Ensures compliance with company policies and procedures
- Coordinates purchasing of items as requested
- Manage vendor/supplier contacts and work towards achieving desired business outcomes
- Backup coverage for administrative staff
- Assist the team with various projects and assignments as needed
- Various offsite errands as necessary for support of organization
- Handle day-to-day workload with flexibility
- Other duties as assigned
- High school diploma or GED equivalent; and/or equivalent combination of education and work experience. College degree preferred
- 1-3 years experience working in a receptionist/administrative function working in a professional environment. Switchboard experience preferred
- Possess effective communication skills both verbal and written
- Ability to maintain external and internal relationships with customers and work with all levels of management including C-level
- Proficiency in computer skills (Word, Excel, Power Point, Outlook)
- Work schedule 8:00am - 5:00pm
- ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED
- FOR SERIOUS CONSIDERATION, PLEASE INCLUDE YOUR SALARY REQUIREMENTS
PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.
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石油天然气
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