Program Assistant

Our client, a rapidly growing Program Management Consulting firm, is looking for a driven and detail-oriented Program Assistant to support their expanding team. This company is at the forefront of transforming municipal and school infrastructure bond programs in Central Texas, focusing on budget oversight, schedule management, compliance, vendor relations, and stakeholder communication. They pride themselves on delivering projects on time, within budget, while reshaping industry expectations.

This is a direct hire/full time opportunity for a motivated individual to join a forward-thinking company that has doubled in size over the past three years and is on track to triple within the next five. Joining this team means stepping into a company where you can grow alongside the business, take on leadership responsibilities, and face exciting challenges that go beyond the ordinary. If you’re an ambitious and detail-focused individual with an entrepreneurial spirit, this is the ideal opportunity to make an impact.

About the Role:

The Program Assistant will play a key role in maintaining the flow of documentation and supporting project teams. You’ll be responsible for managing project information, coordinating deliverables, and ensuring everything is accurate, secure, and up-to-date. Working closely with project managers and engineers, your role will be essential to the success of infrastructure bond programs that are changing the landscape of Central Texas.

Key Responsibilities:

• Assist in developing and implementing document control policies and procedures in line with industry standards.
• Track and manage the distribution of documents across project teams and with external stakeholders.
• Maintain and update the Electronic Document Management System (EDMS) to ensure easy and quick access to documents.
• Coordinate the submission and distribution of project deliverables, ensuring accuracy and adherence to timelines.
• Conduct regular audits to maintain documentation integrity.
• Provide training and support to team members on document control processes and systems.
• Collaborate with project managers, engineers, and stakeholders to facilitate effective communication and workflow.
• Prepare reports on document control metrics for management.

Qualifications:

• Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• 3+ years of experience in document control or a related administrative role, ideally in the construction or engineering sectors.
• Proficiency in document management software, MS Office Suite, and Google Sheets.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with staff and stakeholders at all levels.
• Detail-oriented with a commitment to accuracy and quality in all work.

Benefits:

• 401(k) matching to support your future financial goals.
• Health, dental, and vision insurance to keep you and your family covered.
• Flexible work schedule to support work-life balance.
• Paid time off and paid military leave.
• Professional development assistance to help you grow in your role.
• Retirement plan for long-term security.

***Military veterans are strongly encouraged to apply.***

Job Type: Full-time, Direct Hire

Industry: Construction, Business Consulting

Job Functions: Administrative Support, Project Coordination

Skills: EDMS, Microsoft Excel, Technical Documentation, Document Management