Accounts Payable Supervisor

Position Overview

The A/P Supervisor is responsible for the overall quality output of the A/P department, including timely and accurate payment processing, reconciliations and reporting, building vendor relationships, working collaboratively with other departments and contributing to a positive work environment.

Technical Responsibilities of the Job

• 10+ years of progressively responsible A/P experience in a high volume, fast paced environment, including a minimum of 3 years in a supervisory role.
• Construction, manufacturing, and distribution experience are each strong pluses.
• Intermediate level understanding of Microsoft Office applications such as Excel, Word, and Outlook.
• Experience working with a major ERP system, such as SAP or Oracle, is a plus.
• Experience with company audits and ensuring compliance with Company policy and procedures.

Behavioral Responsibilities of the Job

• Communicates effectively with Villara team members and Villara suppliers/service providers
• Manages numerous department tasks which have varying priorities.
• Very detailed, highly accurate, and due date/schedule driven.
• Oversees all of the work of the Accounts Payable team with minimal supervision.

Leadership Responsibilities

• Manage the day-to-day function of the A/P department, including planning and monitoring workload, decision-making, and process improvement.
• Provide training and performance feedback, develop subordinates skills and encourage growth.
• Coordinate standard work development, improvement and sustainment.
• Develop relationships with company managers and supervisors, other office staff, Controller, and Chief Financial Officer that create and support an atmosphere of mutual respect and trust.
• Identify opportunities for continuous improvement in the company’s A/P processes, increasing accuracy and quality while reducing cost.

Education

• High School Diploma or equivalent.
• Some college is a plus.

Working conditions and management style:

• Results oriented, fast paced, deadline driven environment.
• This position works with all departments, especially HVAC Purchasing, Plumbing Purchasing and Receiving.
• Overtime may be required during peak times.

Performance Standards:

• Create a cooperative environment which supports the A/P team in producing superior quality work while consistently meeting deadlines.
• Maintain a professional and positive attitude.
• Lead by example and demonstrate a high level of integrity.
• Work collaboratively with other departments and internal and external customers.