Here's how you can ensure team members are aware of event deadlines.

Ensuring my teams are aware of event deadlines is crucial. I use clear communication channels like email and Teams, and project management tools such as Trello and Asana to assign tasks and set reminders. Regular meetings and shared calendars help keep everyone updated, while written documentation ensures timelines are accessible. Automated reminders and individual follow-ups reinforce deadlines, and clear responsibility assignments clarify expectations. Visual aids like Gantt charts and Kanban boards provide easy tracking. I foster accountability through a culture of responsibility and timely rewards, and maintain a feedback loop to address concerns and adjust deadlines if necessary. This combination keeps everyone aligned and on track.

All deadlines must be clear to the team, including suppliers. In addition to the tools to do this effectively, it is also necessary to align expectations in weekly meetings to meet goals and deadlines.

Es necesario sumar Herramientas como Trello o jira. Por otro lado, si el trabajo es 100% remoto es fundamental contar con un canal de comunicación, un chat, para que todo el equipo y/o empresa esté comunicado entre sí.

Deadlines are a project managers North Star. How then can you ensure you hit this deadline? I agree with Robbie Harley in having a centralized system outlining all the key dates as well as timeline. Personally, I find Smartsheets to be the easiest to use without having to do much customization and the price point allows the software to be affordable to small businesses as well as established corporations. Having a weekly stand-up with your teams to ensure that week's deadlines as well as the upcoming deadlines for the end of sprint (for example) are reinforced help to avoid surprises.

Tasks and responsibilities must be clear to everyone. By creating people responsible, it is easier to hold them accountable when necessary, in addition to creating a sense of ownership in that employee.

Most recently I worked with a small private school. The "elephant in the room" was that the early in career talent had become a dumping ground for anything the more seasoned staff didn't want to do. Our work together was to outline all the work this person was being asked to do. We then reviewed this against their job description and employment contract. What we found was there was too much work being asked of this person and the work being done wasn't part of their contract nor job description. With their management, we worked to prioritize their day-to-day work as well as rewrite their job description to capture the work they were doing and align with their contract. As a result, the employee felt the work they contributed was valued.

As previously stated, it is essential to hold several alignment meetings - I advise weekly - to meet all deadlines and points with the client and also with suppliers, ensuring that everyone is on the same page.

I agree with Graziella Naddeo about a GANTT chart being a tremendous tool. It offers timelines with key points for folxs to align/ discuss/ hit. In addition, PPM tools offer alerts for upcoming milestones or tasks which can be emailed directly to your teams. These visual reminders help people to remember the items they have committed in doing thus aiding in the team's success.

The Gantt chart is the most used in event production due to its visual ease in understanding goals and deadlines. But you can also use a spreadsheet to create an efficient schedule.

Me parece fundamental tener reuniones programadas, semanales o diarias , dependiendo los temas a tratar. Por otro lado, creo necesario contar con materiales y herramientas que ayuden al desempe?o para que todos estemos alineados y que el trabajo en equipo sea más organizado y coordinado. Sorprende pero en muchas empresas en Argentina esto no sucede y provoca caos, falta de compromiso, falta de seguimiento y por lo tanto no se Cumple con los plazos de manera correcta