Topkey

How do vacation rental businesses scale? Foundations. When Blue Gems MGMT managed just 50 properties in 2023, they rebuilt their entire tech stack with scale in mind. Now they're at 100 and growing. ?? Guesty as a property management system ?? OpenPhone OpenPhone for vendor and owner communications ?? Slack for internal comms ?? Notion as an information database ?? QuickBooks Online for general bookkeeping ?? Topkey for expense management automation. Why was Topkey so critical to this foundational tech stack? 4 reasons:? ? Tagging properties to expenses is now a “3-second process”? ? No “guesswork on which property an expense is for” ? Blue Gems saves “up to 200 hours a month” with Topkey ? Integrations to Guesty and Quickbooks so information flows where you need it Since implementing Topkey, the Blue Gems team has more than doubled the number of properties in their portfolio while slashing the amount of hours spent on expense management. “Even if you only have 10 units now, when you get to 100, you’ll be very grateful that your accounting and finance processes were dialed in from the ground up. Because if you’re building a skyscraper, you start with the foundation — and I think Topkey should be the foundation in really any successful short-term rental management company.” Thank you to Aidan Groll ??, JB Bullock, and Julie Bullock and the Blue Gems MGMT team! Read the full story here: https://lnkd.in/gJbiua9Y

I’ve been talking to Topkey customers recently about cash leakage. We’re finding that our customers are able to consistently save anywhere from $200 to $2,000 in cash leakage per property per year. What does that mean? It means that for a 100-unit manager, they are adding $20k to $200k directly to their bottom line. That can be a business-changing increase in profitability. We’ve started running simple audits to help people identify cash leakage. DM me and I'll show you how much you might be leaving on the table.

?? Upcoming webinar ?? Join Topkey and Extenteam on December 11th at 11am CT to talk about how to increase per unit profitability in 2025! Topkey CEO, Jonathan Sukhia, and Extenteam Head of Sales, Rich Sippos to learn about expense management best practices and creative use of offshore talent to increase profitability in the new year. ?? Date: Dec. 11th ? Time: 11am CT ?? Sign up now: https://hubs.li/Q02YWdKM0

I surveyed 55 of the top professional vacation rental managers in the industry to uncover the tools and software they rely on to run their businesses. The results were insightful and I hope are helpful for others to know what software powers the top companies. The findings are featured in my new book, The Ultimate Tech Stack Guide: The Tools and Software That Power the Top Professional Vacation Rental Managers. Here’s a sneak peek at some of the top companies highlighted in the book: Property Management Systems (PMS) ?? Track Hospitality Software — A TravelNet Solution ?? Streamline VRS | Vacation Rental Software ?? Guesty Revenue Management ?? PriceLabs ?? Wheelhouse ?? Beyond Inventory Acquisition ?? Vintory Remote Locks ?? Lynx Automation ?? PointCentral Maintenance ?? Breezeway Guest Guides ?? RueBaRue ?? Touch Stay Data ?? Key Data ?? AirDNA Communication ?? Slack ?? Google Financial Management ?? QuickBooks Company ?? Topkey If you're a vacation rental manager looking to refine your operations or just curious about the tools industry leaders use, this book is for you. It can be found on Amazon with all proceeds going to advocacy efforts for the short-term vacation rental industry. Or, for a limited time, go visit https://lnkd.in/eM5vNwWP?and I’ll send you a copy for free. Congrats to the top leaders of these incredible companies! Ryan Bailey Odus (Boogie) Wittenburg Justin Panzer Vered Raviv Schwarz Yair Holtzer Richie Khandelwal Anurag Verma Andrew Kitchell Julie Brinkman? Brian Riggs - Vintory Randy Bonds Dipen Gala Resha Shroff Jeremy Gall Koryn Okey?Nars Krishnamachari Tyann Marcink Hammond Jason Sprenkle Scott McLeod Jamie Lane Jonathan Sukhia?Bryan Beshore

So excited to be here in San Diego for the second annual The 100 Collection? annual partner summit. Travis Wilburn and his team have assembled an amazing group of managers and vendors, truly some of the top operators in our industry. I find these smaller more personable events so much more impactful, you learn a ton, get to actually know people vs. just trying to snag folks and pitch them at your booth, and you come away with a lot more empathy for the day to day challenges and pain points that managers are facing. Thanks 100 collection team and all of the Topkey partners made it here. P.S. couldn’t pass up the chance to take a run on the Embarcadero… as someone who hasn’t spent ton of time here, I can see why people love this town. Absolutely gorgeous.

?? Last chance to join Jonathan Sukhia, Jacobie Olin, and Benjamin Coons for this live virtual panel, today at 9am PT. We'll be talking all about the top financial strategies for vacation rental managers to improve profitability and streamline financial operations. Join us live via Zoom today at 9am - 10am PT! Register here: https://lnkd.in/gbHcFjyM

Can you join us on Thursday? We're hosting a live virtual panel on financial strategies for vacation rental managers to improve profitability and streamline financial operations. Speakers: ?? Jacobie Olin, President at C2G Advisors - With 40+ deals worth $300M+ over the last 3 years, Jacobie brings deep insights on M&A preparation and finances for vacation rental managers. ?? Benjamin Coons, Owner at Keystone Bookkeepers - Managing financials for property managers and investors managing 1000+ units, Ben will share his expertise on trust accounting, bookkeeping, and operational efficiency. ?? Jonathan Sukhia, Founder & CEO at Topkey - Topkey’s CEO and founder will share perspectives on how leading property managers use financial technology to improve cash flow and profitability. Topics include: - Top financial mistakes property managers make - Tips to improve cashflow and profitability - Bookkeeping and accounting best practices - Managing your P/L and M&A considerations - Financial technology and tech stacks - Trust accounting and owner reporting Join us live via Zoom on Thursday, November 7th 9AM - 10AM PT! Register here: https://lnkd.in/gbHcFjyM

Join us for a live virtual panel on financial strategies for vacation rental managers! On Thursday, November 7th at 9am PT, we’ll be talking to industry experts about financial strategies for vacation rental managers to improve profitability and streamline financial operations. Speakers: ?? Jacobie Olin, President at C2G Advisors - With 40+ deals worth $300M+ over the last 3 years, Jacobie brings deep insights on M&A preparation and finances for vacation rental managers. ?? Benjamin Coons, Owner at Keystone Bookkeepers - Managing financials for property managers and investors managing 1000+ units, Ben will share his expertise on trust accounting, bookkeeping, and operational efficiency. ?? Jonathan Sukhia, Founder & CEO at Topkey - Topkey’s CEO and founder will share perspectives on how leading property managers use financial technology to improve cash flow and profitability. Topics include: - Top financial mistakes property managers make - Tips to improve cashflow and profitability - Bookkeeping and accounting best practices - Managing your P/L and M&A considerations - Financial technology and tech stacks - Trust accounting and owner reporting Join us live via Zoom on Thursday, November 7th 9AM - 10AM PT! Register here: https://lnkd.in/gbHcFjyM

I’ve been hearing from customers for a while how much of a pain reconciling Amazon Business expenses is. The problem? Unlike most vendors, whenever you make purchases on Amazon, transactions actually hit your credit card when the items are shipped. You might buy 5 items but it’ll send you 3 separate credit card transactions because different items were shipped from different warehouses at different times. If you make a lot of purchases on Amazon for your properties, this becomes a major headache and time-sink to reconcile. With Topkey, you can now plug in your Amazon business account and we’ll create invoices and transactions automatically, with custom receipts. Want to see it in action? Shoot our team a message and we’ll show you how it works!

VRMA 2024 was last week and what an experience! To all our new followers - welcome to the Topkey community! You've joined us at an exciting time.??? For those not familiar, our platform integrates with your PMS and accounting software and automates expenses, bookkeeping, receipts, banking, credit cards, bill pay, and more. Property managers typically save 40 hours a month on bookkeeping, and we generally see $10-20 per property recovered in previously missed owner expenses after switching to Topkey. Our customers say it best: ? “Our CFO is a hardcore, old school, doesn’t like change kind of guy and consistently says that Topkey is a game changer, the best product he’s seen in two decades.” - Steven Wood, Host & Home ? “Topkey made expenses frictionless.” Jed Stevens, Koloa Kai Vacation Rentals, Management & Real Estate Sales ? “Topkey should be the foundation in any successful short-term rental management company.” - Aidan Groll ??, Blue Gems MGMT ? “Topkey saves us money” - Emily (Reeh) Burke, ERB Properties ? “There is no one quite like Topkey. They are taking customer service to the next level.” - Terry Whyte, Anna Maria Island Beach Rentals Condo Rentals Stay tuned - we've got some exciting updates coming your way that reflect all the momentum from VRMA. The future of vacation rental management is here, and we're excited to be part of it with you! Know a property manager that could benefit from automating financial work? Tag them below or send them our way and we’ll help them out.