Corodata Record Management Inc.

🦃 A Note of Thanks from Corodata 🦃 As we gear up for Thanksgiving, we want to thank you for trusting us to help with your records management journey. 😊 Here’s a little food for thought: are your digital records as secure as your paper ones? With recent security incidents on everyone’s mind, now’s a great time to rethink digital storage. Our latest newsletter talks about media vaulting—a safe, air-gapped option that adds a layer of security for digital assets while keeping them easy to access. Also, we’re excited to launch a new, free webinar series! These quick sessions dive into our client portal’s best features, helping you manage records more efficiently and save time day-to-day. Plus, you’ll find some helpful reads: - Why companies are still using tape backups for secure storage - What an "air gap" is and how it can shield data from cyber risks - The hidden dangers of not fully erasing electronic media Wishing you a wonderful holiday season filled with warmth, security, and gratitude. 🍂 👉 Read in our #newsletter #november #happythanksgiving #recordsmanagement

Happy Election Day! 🗳️ Today, it’s all about making the right choice!  Corodata is excited to sponsor and attend the CLEARS_State California Law Enforcement Association of Records Supervisors conference today. Our team members, Brian Chute and Marshall Commons, IGP, INFO, have set up an election-themed booth to celebrate the power of choice. Just like in elections, we’re here to support law enforcement with reliable, secure records management solutions. Stop by to 'cast your vote' for the best in records security! #electionday #recordsmanagement #law #security

In today’s world, effective document control can make a huge difference—it keeps everything organized, saves you time, and protects valuable information. But how can you be sure your records management system is working for you? At Corodata, we’re here to simplify it all. From staying compliant with regulations to making sure your team can easily find what they need, our guide walks you through the essentials of a well-managed document system. 🔍 Here’s what you’ll learn: - Why compliance is crucial (and how to avoid costly mistakes) - How to boost efficiency by keeping documents organized and accessible - Ways to cut costs and reduce storage hassles - Tips on safeguarding sensitive information Interested in giving your document control a boost? Check out the full guide and see how Corodata can help you build a system that works for your business, not against it. Read more here!

👻 BOO! Just your friendly neighborhood Corodata ghosts here! 👻 We might be in costume, but our dedication to document management and secure storage is as real as it gets! Even in ghost form, we’re here to keep your data safe from any goblins or ghouls lurking about. Wishing you a spooktacular Halloween from all of us at Corodata! #HappyHalloween 

Happy October, Records Managers! 🍂 We are here to guide you with the transition of moving to a hybrid records management system so that you do not need to scan all your documents in one go but only those which are really necessary—digitizing them without any risk! In our October newsletter, we cover: 1️⃣ Paperless—with a twist 2️⃣ Records Management for Small Businesses in 2 Steps 3️⃣ A hybrid system for improved availability and compliance. 💡 Monthly Tip: Store, Digitize, Shred your Files → Best practices for managing documents. The rest of the newsletter is packed with more insights and tips. 🚀 #RecordsManagement #DigitalTransformation #Corodata #BusinessEfficiency

As summer winds down, we’re reflecting on the ongoing balance between physical and digital records. Despite the push towards digital, studies from AIIM and Gartner show that many organizations still rely heavily on paper—and for good reasons. Whether it’s for legal purposes, accessibility, or simply personal preference, paper documents continue to hold their ground. But we also can’t ignore the efficiency and collaboration benefits of digital records. That’s why more businesses are finding success with a hybrid approach to records management, blending the best of both worlds. In our September newsletter, we cover: 📝𝐇𝐨𝐰 𝐭𝐨 𝐂𝐫𝐞𝐚𝐭𝐞 𝐚 𝐇𝐲𝐛𝐫𝐢𝐝 𝐑𝐞𝐜𝐨𝐫𝐝 𝐒𝐲𝐬𝐭𝐞𝐦: Practical steps and best practices to improve access and ensure compliance. 📅𝐂𝐫𝐞𝐚𝐭𝐢𝐧𝐠 𝐚 𝐑𝐞𝐜𝐨𝐫𝐝𝐬 𝐑𝐞𝐭𝐞𝐧𝐭𝐢𝐨𝐧 𝐒𝐜𝐡𝐞𝐝𝐮𝐥𝐞: Why it’s crucial, how to get started, and a free guide to help you along the way. 🔍𝐔𝐧𝐝𝐞𝐫𝐬𝐭𝐚𝐧𝐝𝐢𝐧𝐠 𝐀𝐮𝐝𝐢𝐭 𝐓𝐫𝐚𝐢𝐥𝐬: Everything you need to know to stay compliant and secure. ✅𝟕 𝐃𝐨𝐜𝐮𝐦𝐞𝐧𝐭 𝐒𝐭𝐨𝐫𝐚𝐠𝐞 𝐄𝐬𝐬𝐞𝐧𝐭𝐢𝐚𝐥𝐬: A handy checklist to make sure your bases are covered. Plus, we share important updates on 𝐫𝐞𝐜𝐨𝐫𝐝𝐬 𝐥𝐚𝐰𝐬 𝐚𝐧𝐝 𝐢𝐧𝐬𝐢𝐠𝐡𝐭𝐬 𝐟𝐫𝐨𝐦 𝐫𝐞𝐜𝐞𝐧𝐭 𝐝𝐚𝐭𝐚 𝐛𝐫𝐞𝐚𝐜𝐡𝐞𝐬 that underline the importance of sound records management. Take a moment to catch up and see how you can refine your approach. We’re here to support your journey toward a more balanced and effective records management strategy. 👉 𝐑𝐞𝐚𝐝 𝐭𝐡𝐞 𝐒𝐞𝐩𝐭𝐞𝐦𝐛𝐞𝐫 𝐍𝐞𝐰𝐬𝐥𝐞𝐭𝐭𝐞𝐫

Thank you to Corodata Record Management Inc. for helping us shred 5.31 tons of sensitive documents at our Castro Valley shred event. Alameda, you're up next. For shred dates, visit 1stunitedcu.org/shredevent. #1stunited #Corodata #CastroValley #shredevent #localcreditunion #cudifference

❓❓ Why is the reality so different for the paperless experience, and the emerging risks so pervasive? 👉 While the challenges of going paperless only are myriad, these issues remain at the top of the list. Read more: https://lnkd.in/d92hYhzr . #corodata #onlinesecurity #executiveassistants #dataprotection

August is upon us, and while the summer heat may be fading, the importance of records management is heating up. In this month’s newsletter, we’re diving deep into: 📜 CCPA Updates: Stay ahead with the latest developments and enforcement actions to keep your business compliant. 🔓 Data Breaches: Learn from the recent AT&T breach that impacted millions of Californians and discover strategies to protect your data. 📄 Paper Records: Explore why paper documents remain crucial in today’s digital world. Curious to learn more? Click the link below to dive into our full newsletter and stay informed on the latest in records management: 🔗 Read the August RIM Briefing Now!

Magnetic tape backups might seem like a relic of the past, lost in a graveyard of outdated technology according to online articles. But here's the surprising twist: tape is actually experiencing a resurgence, especially among large businesses. This comeback isn't a fad. Tape offers unique benefits that make it attractive for data storage: 👉Long-lasting champion: Tape boasts incredible archival capabilities, keeping your information safe for decades! 👉 Budget-friendly solution: Storing massive amounts of data becomes more affordable with tape. 👉 Reliable workhorse: Tape is known for its stability and dependable performance, ensuring your backups are secure. So, the next time you're considering data backup solutions, don't underestimate the power of magnetic tape. Discover the power of magnetic tape for your data storage needs! https://lnkd.in/d75jtsBx