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You’re working on a project with a tight deadline. How can you improve collaboration to deliver it on time?

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You’re working on a project with a tight deadline. How can you improve collaboration to deliver it on time? Budgeting and forecasting are essential skills for any project manager, but they can also be challenging when you have to coordinate with multiple stakeholders, team members, and clients. In this article, you’ll learn some practical tips to improve collaboration and communication, avoid scope creep and rework, and deliver your project on time and within budget.

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Georgi Milanov

Cost, Planning and Controlling Specialist
Dan Firanescu, MBA, CIM

Finance Executive || Instructor || MBA || ACCA Advocate || Mentor || Process Improvement

1 Define clear roles and responsibilities

One of the first steps to improve collaboration is to define clear roles and responsibilities for everyone involved in the project. This will help you avoid confusion, duplication, and conflict, and ensure that each person knows what they are expected to do and when. You can use a RACI matrix (Responsible, Accountable, Consulted, Informed) to assign tasks and communicate expectations to your team and stakeholders. A RACI matrix is a simple table that shows who is responsible for doing the work, who is accountable for the outcome, who needs to be consulted for input or feedback, and who needs to be informed of the progress or changes.

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Dan Firanescu, MBA, CIM

Finance Executive || Instructor || MBA || ACCA Advocate || Mentor || Process Improvement
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Improving collaboration on a project with a tight deadline is essential for ensuring timely delivery. Here are some strategies to enhance collaboration and meet deadlines: 1. Clear Communication Channels: Establish clear communication channels for team members to stay connected and informed. 2. Set Clear Goals and Expectations: Clearly define project goals, objectives, and expectations from the outset. Please ensure every team member understands their role, responsibilities, and deadlines. 3. Break Down Tasks: Break down the project into smaller, manageable tasks and assign them to team members based on their expertise and availability. Breaking down tasks makes the project more manageable and allows for better progress tracking.

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Jussi Paloj?rvi

Finance Professiolal and finance specialist in corporate finance and accounting. Project and program management.
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Well, everyone involved do have a particular task and role here. This have been done often and has been a success. Been here often and have been managing well.

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Jeiran Soleimani

Project Manage | Project Coordinator | Planning & Scheduling | Master's Degree, Project Management | NCSO, PMP
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It requires a strategic approach and effective communication. Actions such as defining precise objectives and creating a supportive atmosphere where team members are at ease voicing concerns, exchanging ideas, and seeking assistance are crucial. Moreover, breaking down the project into more manageable segments with well-defined deadlines contributes significantly to timely project completion.

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2 Use a project management tool

Another way to improve collaboration is to use a project management tool that allows you to plan, track, and share your project activities and milestones. A project management tool can help you create a realistic budget and forecast, monitor your costs and revenues, and adjust your plan as needed. It can also help you communicate with your team and stakeholders, share documents and files, assign tasks and deadlines, and report on your project status and performance. There are many project management tools available, such as Asana, Trello, Basecamp, or Microsoft Project, so you can choose the one that suits your needs and preferences.

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Jussi Paloj?rvi

Finance Professiolal and finance specialist in corporate finance and accounting. Project and program management.
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I do have many ways depending on the project or program to achieve. There is no one universal way or procedure for all. All cases are different and have to be dealt accordingly.

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3 Hold regular meetings and check-ins

Communication is key to collaboration, especially when you’re working on a tight deadline. You need to hold regular meetings and check-ins with your team and stakeholders to ensure that everyone is on the same page, address any issues or risks, and celebrate any achievements or milestones. You can use different formats and channels for your meetings and check-ins, such as video calls, phone calls, emails, or instant messages, depending on the purpose and frequency of your communication. You should also have an agenda and a clear objective for each meeting and check-in, and follow up with action items and next steps.

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Georgi Milanov

Cost, Planning and Controlling Specialist
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Communication is key - i agree, but as is vaguely mentioned above you have to make sure time is not wasted on unnecessary meetings, be it in lenght or in frequency of the latter.

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Jussi Paloj?rvi

Finance Professiolal and finance specialist in corporate finance and accounting. Project and program management.
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I hold regular meetings and check-ins with your team and stakeholders to ensure that everyone is on the same page, address any issues or risks, and celebrate any achievements or milestones. i use different formats and channels for your meetings and check-ins, such as video calls, phone calls, emails, or instant messages, depending on the purpose

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Latha Viswamohan, CA, MBA

Finance business partner | FP&A | Schulich MBA | CA
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Make sure you give a heads up to your manager in case of any delays and hold accountability for all components of the process.

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4 Solicit feedback and input

Collaboration also involves soliciting feedback and input from your team and stakeholders, and incorporating their ideas and suggestions into your project plan and deliverables. Feedback and input can help you improve the quality and relevance of your project, identify any gaps or errors, and increase the buy-in and satisfaction of your team and stakeholders. You can use different methods and tools to solicit feedback and input, such as surveys, polls, focus groups, or online platforms, such as Google Forms, SurveyMonkey, or Typeform. You should also acknowledge and thank your team and stakeholders for their feedback and input, and explain how you will use it or why you will not use it.

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5 Manage scope and expectations

Finally, one of the most important aspects of collaboration is to manage scope and expectations, both for yourself and for your team and stakeholders. Scope and expectations refer to the agreed-upon goals, deliverables, and requirements of your project, and how they may change or evolve over time. You need to manage scope and expectations to avoid scope creep and rework, which can derail your project and cause delays and budget overruns. You can manage scope and expectations by defining and documenting your project scope and expectations, setting and communicating clear boundaries and change processes, and negotiating and resolving any conflicts or disagreements.

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Jussi Paloj?rvi

Finance Professiolal and finance specialist in corporate finance and accounting. Project and program management.
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I do all this well as a routine. normal procedure when working and doing... always and ewerywhewre. More letters and words ????

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You’re working on a project with a tight deadline. How can you improve collaboration to deliver it on time?

1

2

3

4

5

6

1 Define clear roles and responsibilities

2 Use a project management tool

3 Hold regular meetings and check-ins

4 Solicit feedback and input

5 Manage scope and expectations

6 Here’s what else to consider

Budgeting & Forecasting

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You’re working on a project with a tight deadline. How can you improve collaboration to deliver it on time?

1

2

3

4

5

6

1 Define clear roles and responsibilities

2 Use a project management tool

3 Hold regular meetings and check-ins

4 Solicit feedback and input

5 Manage scope and expectations

6 Here’s what else to consider

Budgeting & Forecasting

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感谢您的反馈

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