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Last updated on 2024年8月29日

You're struggling to meet project deadlines in Agile. How can Kanban boards help you stay on track?

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When adopting Agile methodologies, such as Scrum or Kanban, you're committed to flexibility, continuous improvement, and delivering high-quality work within short cycles called sprints. However, meeting project deadlines can be challenging when unexpected tasks arise or priorities shift. This is where Kanban boards come into play. A Kanban board is a visual tool that helps teams manage their work by representing tasks as cards in columns that correspond to different stages of the workflow. By visualizing your work, you can identify bottlenecks, balance workloads, and ensure that your team is focused on the tasks that will move the project forward within the deadline.

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Arijit Auddy

Certified SAFe? 6 Scrum Master | PSM I | Digital Transformation | Scrum Values | Agile Principles & Practices | Scrum…
Firoj Khan

Senior Software Engineer at Coforge |X Futurense Technologies |X Cognizant | x SenSen.ai
Rick Motta

Experienced IT Executive in End-to-End Delivery, Agile Transformation, and Team Leadership | Highly Technical and…

1 Agile Basics

Agile methodologies prioritize customer satisfaction through early and continuous delivery of valuable software. Agile promotes adaptive planning, evolutionary development, early delivery, and continual improvement, and it encourages flexible responses to change. However, the same flexibility that allows Agile to respond to change also makes it challenging to adhere to deadlines if not managed correctly. This is where Kanban can be invaluable. It complements Agile by providing a visual workflow management system that helps you see the progress of work at any moment, allowing for quick adjustments and more accurate deadline predictions.

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Arijit Auddy

Certified SAFe? 6 Scrum Master | PSM I | Digital Transformation | Scrum Values | Agile Principles & Practices | Scrum Framework | Agile Management |
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Kanban boards help manage deadlines by visualizing workflow and identifying bottlenecks. Break tasks into columns representing stages, and limit work-in-progress to focus on critical items. Regularly review and adjust priorities based on real-time insights. This visual management tool enhances team coordination, improves focus, and ensures tasks are completed on time, keeping your project on track.

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Firoj Khan

Senior Software Engineer at Coforge |X Futurense Technologies |X Cognizant | x SenSen.ai
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The correlation between employee engagement and productivity.Studies have shown that organizations with high levels of employee engagement often experience increased productivity, reduced turnover, and improved customer satisfaction. By fostering open communication and empowering team members, we can create a more engaged and effective workforce.

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Rick Motta

Experienced IT Executive in End-to-End Delivery, Agile Transformation, and Team Leadership | Highly Technical and Continuously Learning | Skilled in Customer Experience Platforms and Driving Business Impact
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A Kanban alone isn't enough, but an instrumented process behind it makes the difference. It must have the ‘States,’ ‘Workflow,’ and ‘Work Items’ relevant to your flow. Take 3 States: In Development | In Test Queue | In Test. To stay on track, the work item must take less than the estimated time to be completed. By using those 3 states in ‘happy path’, you can describe: ? Who is developing the item ? The time it came in and went out of dev and into the next queue ? The time it took for a tester to pick up the item ? Who the tester was ? How long did it take to test? Using Kanban, you can answer many questions that may have caused the actual time for the story to exceed its estimation, including lead and cycle times.

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Israel Scritori

Instrutor de Gest?o e Governan?a
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é essencial que profissionais que aderem ao ágil absorvam a cultura ágil, entender quest?es como foco no valor, prioriza??o, transparência, adapta??o, simplifica??o e melhoria contínua formam a base do pensamento ágil; com isso em mente e prática, teremos na utiliza??o de ferramentas e técnicas como Burndown, Kanban e outras, um ganho real de performance do time.

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Mehar Arora

|| Workflow & Operations || Ex-Dyson || Project Management || Digital Marketing || PowerBI || Business Intelligence & Analytics ||
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Kanban boards help you stay on track by providing a clear, real-time view of your project tasks and their statuses. They allow you to manage workload by limiting the number of tasks in progress, ensuring that the team focuses on completing current tasks before starting new ones. This visual approach helps in identifying and addressing bottlenecks quickly, keeping the project on schedule.

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2 Kanban Boards

Kanban boards are a cornerstone of the Kanban method, a visualization tool that helps you manage and oversee your work more effectively. The board is divided into columns, each representing a different stage of the workflow process. As work progresses, cards or tasks move from one column to the next, visually depicting the flow of work. This transparency allows you to monitor progress in real-time and quickly identify any stage that is causing a delay. By doing so, you can allocate resources more efficiently and keep your project on schedule.

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Israel Scritori

Instrutor de Gest?o e Governan?a
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Usar o quadro Kanban é realmente uma ótima ideia para times ágeis, pois permitem uma boa forma de gerar transparência sobre o andamento do projeto, permitem a inspe??o e a consequente adapta??o. Além desses benefícios n?o podemos esquecer de citar o controle, mesmo usando o Kanban numa vers?o básica já possível ao time (e partes interessadas) terem uma boa vis?o sobre o andamento do projeto e os pontos travados; se utilizarmos conceitos mais avan?ados poderemos trabalhar o WIP e ainda gerar estatísticas muito úteis para ajustar o trabalho e o time, além de planos de melhoria.

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3 Workflow Visibility

Visibility into your workflow is crucial for staying on track with deadlines. A Kanban board offers an at-a-glance view of current work statuses, highlighting which tasks are in progress, completed, or backlogged. This comprehensive overview helps you spot potential issues before they escalate into delays. For instance, if too many tasks are piling up in the 'In Progress' column, it may indicate a bottleneck that requires immediate attention. Addressing such issues promptly ensures a smoother workflow and helps maintain momentum towards meeting deadlines.

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4 Limiting Work in Progress

One of the primary benefits of using a Kanban board is the ability to limit work in progress (WIP). By setting WIP limits on columns, you prevent your team from taking on too many tasks simultaneously, which can lead to multitasking and reduced productivity. With WIP limits in place, your team can focus on completing current tasks before moving on to new ones. This focus not only improves the quality of work but also accelerates completion rates, helping you meet deadlines more consistently.

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Lucas Morais ∴

Advogado | Consultor Empresarial | Gestor de Tecnologias | Transforma??o Digital | Inteligências Artificiais | Redes Neurais Aplicadas| Mestrando Inova??o Tecnológica UFMG.
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Definindo limites para a quantidade de tarefas que podem ser processadas simultaneamente, os quadros Kanban ajudam a equipe a concentrar-se em completar tarefas atuais antes de iniciar novas. Isso reduz o acúmulo e aumenta a eficiência, garantindo que os esfor?os sejam focados nas prioridades e minimizando o tempo de ciclo de cada tarefa.

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5 Continuous Improvement

Kanban isn't just about managing current tasks; it's also a tool for continuous improvement. By regularly reviewing your Kanban board, you can identify patterns and recurring issues that affect your ability to meet deadlines. For example, if certain types of tasks consistently slow down the workflow, you can investigate the cause and work on a solution. Over time, this process of reflection and adaptation leads to more efficient workflows and a greater likelihood of meeting or even beating your deadlines.

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6 Team Collaboration

Finally, Kanban boards foster better team collaboration. Since everyone can see the state of the project at any time, team members are more likely to communicate about what's needed to move tasks forward. This open communication helps in coordinating efforts, redistributing workloads when necessary, and ensuring that no single team member is overwhelmed. With everyone working together towards the common goal of meeting the deadline, your project is more likely to stay on track.

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Lucas Morais ∴

Advogado | Consultor Empresarial | Gestor de Tecnologias | Transforma??o Digital | Inteligências Artificiais | Redes Neurais Aplicadas| Mestrando Inova??o Tecnológica UFMG.
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Os quadros Kanban promovem a transparência e melhoram a colabora??o da equipe, pois todos os membros podem visualizar o progresso das tarefas em tempo real. Isso facilita a comunica??o e o ajuste rápido de estratégias ou redistribui??o de recursos conforme necessário para manter o projeto no prazo.

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You're struggling to meet project deadlines in Agile. How can Kanban boards help you stay on track?

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1 Agile Basics

2 Kanban Boards

3 Workflow Visibility

4 Limiting Work in Progress

5 Continuous Improvement

6 Team Collaboration

Agile Methodologies

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You're struggling to meet project deadlines in Agile. How can Kanban boards help you stay on track?

1

2

3

4

5

6

1 Agile Basics

2 Kanban Boards

3 Workflow Visibility

4 Limiting Work in Progress

5 Continuous Improvement

6 Team Collaboration

Agile Methodologies

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