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You’re struggling to keep your team productive. How can you use technology to help?

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You’re struggling to keep your team productive. How can you use technology to help? If you’re leading a remote or hybrid team, you know how challenging it can be to keep everyone engaged, motivated, and on track. Technology can be a powerful ally in boosting your team’s performance, but only if you use it wisely and strategically. In this article, we’ll explore some of the best ways to leverage technology to enhance your team’s motivation, collaboration, and results.

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Ramya Naveen

Manoeuvring Life, Building Strategy, Managing Programs & carrying out Change Management. Certified-Green belt, Scrum…
Duarte R.

Recruiter & Headhunter | I'm in the business of matching talent with opportunity ??

1 Set clear and measurable goals

One of the key factors that influence your team’s motivation is having clear and measurable goals that align with your vision and strategy. Technology can help you set, communicate, and track your team’s goals in a transparent and consistent way. For example, you can use a project management tool like Asana or Trello to create and assign tasks, monitor progress, and provide feedback. You can also use a goal-setting framework like OKR (Objectives and Key Results) or SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) to define and quantify your team’s outcomes and impact.

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Duarte R.

Recruiter & Headhunter | I'm in the business of matching talent with opportunity ??
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I'm particularly a fan of The Flow Model. The Flow Model shows how the relationship between the Challenge Level and the Skill Level will influence the emotional states we experience when trying to complete a task. To reach a flow state, we need to have the right balance between the Challenge Level and Skill Level. For this to happen, we need to clearly understand both the Challenge and the Skill Level. For those responsible for communicating the challenge to team members, the more specific and clear the challenge, the easier it will be to reach a state of flow. You can use frameworks such as OKR or SMART to help determine the criteria for goal achievement, and assign these goals according the the team members' skill levels.

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2 Encourage frequent and meaningful communication

Another essential element of your team’s motivation is having frequent and meaningful communication that fosters trust, collaboration, and feedback. Technology can help you create and maintain a communication rhythm that suits your team’s needs and preferences. For example, you can use a video conferencing tool like Zoom or Google Meet to hold regular team meetings, check-ins, and brainstorming sessions. You can also use a chat app like Slack or Microsoft Teams to share updates, ideas, and resources, as well as celebrate wins and acknowledge challenges.

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Duarte R.

Recruiter & Headhunter | I'm in the business of matching talent with opportunity ??
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Motivation is short-lived if not nurtured. It's important to create communication channels and communication patterns, to be able to have frequent two-way communication, to create trust, be able to collaborate and coordinate efforts, and to provide and receive feedback. Experiment with different communication strategies, from sync to async, and different channels, such as email, phone calls, video conferencing, instant messaging platforms, and project management tools. Switch it up!

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3 Provide learning and development opportunities

A third important factor that affects your team’s motivation is having learning and development opportunities that help them grow their skills, knowledge, and confidence. Technology can help you offer and facilitate various learning and development options for your team members, depending on their goals and interests. For example, you can use a learning management system like Coursera or Udemy to provide access to online courses, webinars, and certifications. You can also use a mentoring platform like MentorCruise or MentorCloud to connect your team members with experienced mentors who can guide and support them.

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4 Recognize and reward your team’s achievements

A fourth crucial factor that influences your team’s motivation is having recognition and reward systems that appreciate and incentivize their achievements. Technology can help you design and implement recognition and reward programs that are fair, timely, and meaningful for your team. For example, you can use a recognition tool like Bonusly or Kudos to enable peer-to-peer recognition, where your team members can give and receive points, badges, or gifts for their contributions. You can also use a reward tool like Perkbox or Fond to offer your team members access to perks, discounts, or experiences that they can choose from.

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Duarte R.

Recruiter & Headhunter | I'm in the business of matching talent with opportunity ??
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If we break down a bigger project into smaller milestones, this will make the task much more manageable. However, these Milestones give us stop points to pause and appreciate/recognize our team members' efforts. This is a great opportunity to keep team members motivated and provide constructive feedback and recognition. So, whenever you're breaking down a project into smaller pieces, add into the project roadmap the moments for recognition and feedback.

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5 Solicit and act on your team’s feedback

A fifth vital factor that impacts your team’s motivation is having feedback mechanisms that allow you to listen to and act on your team’s opinions, suggestions, and concerns. Technology can help you collect and analyze your team’s feedback in an easy and effective way. For example, you can use a survey tool like SurveyMonkey or Typeform to create and distribute anonymous surveys, polls, or quizzes to measure your team’s satisfaction, engagement, and motivation. You can also use a feedback tool like 15Five or Lattice to enable continuous feedback, where your team members can share their wins, challenges, and goals, and receive coaching and support from you.

Technology can be a great ally in keeping your team productive, but it’s not a magic bullet. You still need to use it with intention, care, and empathy, and balance it with human connection, trust, and respect. By using technology to enhance your team’s motivation, collaboration, and results, you can create a positive and high-performing team culture that drives your success.

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Ramya Naveen

Manoeuvring Life, Building Strategy, Managing Programs & carrying out Change Management. Certified-Green belt, Scrum master, ITILv4 and Prince 2 Professional
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Couple of ways I can think off in addition to the above would be (tried and tested:-)) 1. Align activities in line with team members expertise…..( this works when you are on e project mode with tight timelines)..This works well when activities are prioritised and ensured they are completed as planned 2. The Pomodoro technique..where work is broken down in to smaller activities of 25-39 mins, once an activity is complete, the team takes a 5 Min break and then sets to take up the next activity…This helps in having smaller easier goals to achieve while the brain and body is still at the active stage…

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You’re struggling to keep your team productive. How can you use technology to help?

1

2

3

4

5

6

1 Set clear and measurable goals

2 Encourage frequent and meaningful communication

3 Provide learning and development opportunities

4 Recognize and reward your team’s achievements

5 Solicit and act on your team’s feedback

6 Here’s what else to consider

Team Motivation

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You’re struggling to keep your team productive. How can you use technology to help?

1

2

3

4

5

6

1 Set clear and measurable goals

2 Encourage frequent and meaningful communication

3 Provide learning and development opportunities

4 Recognize and reward your team’s achievements

5 Solicit and act on your team’s feedback

6 Here’s what else to consider

Team Motivation

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