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Last updated on 2024年8月9日

You're struggling to keep track of lab material expiration dates. How can you ensure nothing goes to waste?

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Managing a laboratory requires meticulous attention to detail, especially when it comes to tracking the expiration dates of lab materials. Letting these dates slip can not only compromise the integrity of your experiments but also lead to unnecessary waste and increased costs. If you find yourself struggling to keep track of these critical dates, it's essential to implement a system that ensures materials are used efficiently and nothing goes to waste. This article will guide you through practical steps to manage your lab's inventory effectively.

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Marcelo Carvalho

Coordenador de Distribui??o na PepsiCo
KULDEEP KAUSHIK

HEALTHCARE || RESEARCH || BIOCHEMISTRY || IMMUNOLOGY
Ruphine POUT

Consultante formatrice chez BICS sarl

1 Centralize Records

Centralizing all expiration date information in one accessible location is crucial for effective laboratory management. Consider using a digital spreadsheet or a specialized inventory management software where you can record each item's expiration date as soon as it arrives in the lab. This repository should be easily accessible to all lab members, ensuring that everyone is aware of the shelf-life of materials and can plan their usage accordingly. Regularly updating this database as new materials are ordered or used will keep the information current and reliable.

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Marcelo Carvalho

Coordenador de Distribui??o na PepsiCo
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Gerenciamento de Resíduos Químicos: -Mantenha uma lista do conteúdo junto ao recipiente. -Etiquete claramente os recipientes. -Evite estocar grandes quantidades de resíduos dentro do laboratório. -Tente diminuir a escala dos experimentos sempre que possível.

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KULDEEP KAUSHIK

HEALTHCARE || RESEARCH || BIOCHEMISTRY || IMMUNOLOGY
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Records are kept in a software that notify us when something is going to expire. And also in instrumental inventory system they notify the operator

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2 Regular Audits

Conducting regular audits of your lab inventory is a key strategy to prevent waste. Schedule monthly or quarterly reviews of your stock, checking expiration dates against current records. During these audits, prioritize the use of materials that are nearing the end of their shelf life. If you find materials that have expired, remove them from active inventory immediately to prevent accidental use, which could compromise experiment results.

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Craig Douglas

Local Business Development Manager ( Commercial Vehicles - Vans ) Mercedes -Benz , Plymouth
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Use software to track inventory: Implement an inventory management system (IMS) tailored for laboratory use. Examples include LabWare, LabCollector, or even general inventory systems like Zoho Inventory.

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3 FIFO Method

Implement the First-In, First-Out (FIFO) method to manage your lab's inventory efficiently. This means using the oldest stock first, which is particularly important for perishable items. Clearly label new stock with the date of receipt and place it behind the older items, ensuring that the older materials are used first. This system not only helps in reducing waste but also ensures that experiments are not affected by using expired reagents.

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Ruphine POUT

Consultante formatrice chez BICS sarl
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La méthode FIFO est vraiment meilleure pour la gestion des stocks. Une fois le stock re?u on l'enregistre à la suite de celui qui est encore là et on le classe les références derrière celles qui sont déjà là. ainsi lors des sorties on commencera par les plus anciens au lieu de prendre en désordre. Et si malgré ?a il y a des problèmes de date d'expiration, il faut plut?t comparer la fréquence des approvisionnements avec les sorties en stock.

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Marcelo Carvalho

Coordenador de Distribui??o na PepsiCo
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Aplica??o dos 5S: -Avalie os itens necessários à rotina do laboratório. -Aloque-os com base na frequência de uso e proximidade dos usuários.

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4 Inventory Alerts

Setting up inventory alerts can be a game-changer in managing expiration dates. Use your inventory management system to set reminders a few weeks or months before an item's expiration date. These alerts can prompt you to either use the item or, if it's not needed, consider donating it to another lab or institution that might need it, thus avoiding waste.

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5 Efficient Ordering

Efficient ordering practices can significantly reduce the risk of materials expiring before use. Before placing new orders, always check your current inventory and the projected needs for upcoming experiments. This helps prevent overstocking items that may not be used frequently. By ordering in smaller quantities and more frequently, you can ensure that materials are fresh and reduce the likelihood of expiration.

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Nur Faizah Nadia M.

One step closer to my dream
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I've been having trouble keeping track of lab material expiration dates. To avoid waste, I've decided to streamline my ordering process. Before I place any new orders, I'll check my current inventory and consider what I'll need for upcoming experiments. This should help me avoid overstocking items that are used sparingly. I can ensure materials stay fresh and minimize expiration risk by ordering smaller quantities more often.

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6 Share Resources

Lastly, consider sharing resources with other labs to minimize waste. If you have materials that are close to expiring and you won't be able to use them in time, another lab might. Establish a network for sharing such resources, which not only fosters collaboration but also promotes sustainability within the scientific community . By sharing, you help ensure that valuable materials don't go to waste and contribute to a culture of efficiency and cooperation .

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Marcelo Carvalho

Coordenador de Distribui??o na PepsiCo
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Descarte Adequado: -Descarte os materiais sempre em suas embalagens originais, especialmente os resíduos líquidos. -Isso ajuda a evitar vazamentos e identifica a substancia. -Adote práticas de manejo de resíduos e capacite os funcionários em normas de seguran?a específicas.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're struggling to keep track of lab material expiration dates. How can you ensure nothing goes to waste?

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1 Centralize Records

2 Regular Audits

3 FIFO Method

4 Inventory Alerts

5 Efficient Ordering

6 Share Resources

7 Here’s what else to consider

Laboratory Management

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