You're starting out as an Administrative Manager. How can you prepare for the key responsibilities ahead?

To prepare for the role of Administrative Manager, start by understanding the key responsibilities and expectations of the position. Familiarize myself with the company’s policies, procedures, and organizational structure. Develop strong organizational and time management skills to handle multiple tasks efficiently. Build good relationships with team members and other departments for smooth communication. Stay updated on best practices in administration and seek training if needed. Set clear goals for mine and regularly review progress to adapt and improve in my role.

Observer, comprendre, faire, expliquer, déléguer dans la mesure du possible. Communiquer continuellement et clairement à toutes les parties prenantes et dans les temps afin de pouvoir respecter les délais et demander du soutien lorsque cela devient nécessaire afin de pouvoir mener à bien le projet et donner les indications claires si quelque chose pourrait mettre en péril la tache définie que ce soit dans le temps ou la finalité visée.

Excelling as an Administrative Manager indeed requires a well-rounded skill set. Familiarize yourself with tools like Trello, Asana, or Microsoft Project. These can help you keep track of tasks, deadlines, and team responsibilities. Learn about different project management methodologies such as Agile, Scrum, or Waterfall to find what best suits your team’s needs. Use techniques like the Eisenhower Matrix to prioritize tasks based on urgency and importance. Delegation: Trust your team and delegate tasks effectively. This not only helps you manage your time but also empowers your team members. Always aim for clear and concise communication. Avoid jargon and ensure your messages are easily understood.

Schedule meetings with heads of different departments to learn about their functions, challenges, and goals. Create or review process maps to understand workflows and identify areas for improvement. Participate in or lead projects that involve multiple departments to gain insights into how they interconnect.

Financial literacy is essential for effective administrative management. Learn how to create and manage budgets. This includes forecasting expenses, setting financial goals, and monitoring spending. Regularly compare actual spending against the budget to identify variances and understand their causes. Understand how to read income statements to track revenue, expenses, and profitability.

Ceci est un point très important aujourd'hui et il faut savoir rester curieux et chercher des solutions. Très peu de demandes simples ne sont pas couvertes par un logiciel déjà en notre possession. Le tout est de ne pas devoir être un as en formules ou autre, il y aura toujours quelqu'un dans la structure qui aura cette force, mais de savoir où chercher pour simplifier des fa?ons de faire. De ce fait on peut être innovant et faire gagner beaucoup de temps et de simplicité même pour des collègues moins callés. Lors de l'arrivée de nouveaux logiciels, ne pas avoir peur et s'y plonger pour comprendre les plus que nous pouvons en tirer, c'est très souvent un terrain de jeu très captivant.

Sent by Copilot: Absolutely, being tech-savvy is crucial for staying efficient and innovative. Master tools like Microsoft Word or Google Docs for creating and editing documents. Excel or Google Sheets are essential for data analysis, budgeting, and reporting. PowerPoint or Google Slides can help you create compelling presentations.

Effective people management is crucial for any administrative manager. Show genuine interest in your team members’ ideas and concerns. This builds trust and respect. Encourage open and honest communication. Create an environment where team members feel comfortable sharing their thoughts. Understanding Strengths and Weaknesses Use tools like SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) to understand each team member’s capabilities. Have one-on-one meetings to discuss their progress, challenges, and career aspirations. Fostering a Positive Work Environment

Les réseaux sociaux connus regorgent d'ateliers ou de vidéos très instructives sur des fa?ons de faire qu'on imaginait même pas. Beaucoup de webinaires sont aussi disponibles sur linkedin le soir il est très facile de les suivre. Dès que j'ai une idée mais je ne sais pas comment l'appliquer je m'inspire ce tout cela et je teste.