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You’re planning a concert. What are the best event production tools to make it a success?

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Planning a concert can be a complex and challenging task, especially if you want to deliver an unforgettable experience for your audience. You need to manage various aspects of the event, such as budget, venue, equipment, staff, marketing, and safety. To make your job easier and more efficient, you should use some of the best event production tools available. In this article, we will introduce you to six tools that can help you plan, organize, and execute a successful concert.

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1 Budgeting Tool

One of the first and most important steps in planning a concert is to create a realistic and detailed budget. A budgeting tool can help you estimate and track your income and expenses, as well as identify potential risks and opportunities. You can use a spreadsheet, a software, or an online platform to create your budget, depending on your preferences and needs. A good budgeting tool should allow you to customize your categories, input your data, generate reports, and share your information with your team.

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Maximiliano Cornejo

Ingeniero en Sonido
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Los conceptos que componen un buen presupuesto, teniendo en claro que en la práctica pueden fallar, se comienza por dos puntos claves: 1) Presupuesto con los requerimientos mínimos para que el concierto se desarrolle con los recursos mínimamente óptimos y satisfactorios. 2) Presupuesto con los requerimientos óptimos para que el concierto se desarrolle de manera óptima y satisfactoria posible. De esta forma, tenemos un panorama de lo que puede ser real y lo que no a la hora de llevar a cabo el montaje con los recursos necesarios. Por supuesto, una vez más, estos dos dependen de la locación que hayamos elegido para dicho concierto. Sala cerrada o recinto abierto (aire libre).

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2 Venue Finder

Finding the right venue for your concert is crucial for your event's success. You need to consider factors such as location, capacity, layout, facilities, accessibility, and cost. A venue finder can help you search and compare different venues based on your criteria and preferences. You can use a website, an app, or a service that connects you with venue owners and managers. A good venue finder should provide you with relevant and updated information, photos, reviews, and contact details.

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Maximiliano Cornejo

Ingeniero en Sonido
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Existen, en la realidad, dos espacios concretos. Los cerrados y los abiertos. Los espacios cerrados tienen la característica de poseer características de reverberación propia y de absorción propia de los materiales de construcción, esto es fundamental para un concierto de música. Los espacios abiertos no tienen estas características tan variables, por ser al aire libre, no poseen reverberaciones y poseen un coeficiente de absorción igual a 1. Es decir, la absorción del sonido es total, por lo que se requiere mayor potencia acústica para amplificar instrumentos acústicos.

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3 Equipment Rental

Depending on the type and scale of your concert, you may need to rent various equipment, such as sound, lighting, stage, video, and special effects. Equipment rental can help you save money, time, and space, as well as ensure quality and safety. You can use a platform, a company, or a network that offers equipment rental services for events. A good equipment rental tool should offer you a wide range of options, competitive prices, delivery and installation, and technical support.

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Maximiliano Cornejo

Ingeniero en Sonido
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Generalmente el alquiler de equipos de iluminación, sonido, vídeo, efectos especiales, encarecen nuestro presupuesto. Y si necesitamos de asistencia técnica total o parcial durante el concierto. Se debe especificar cuántas personas (Técnicos de Espectáculos) especializadas para cada área deben estar en el montaje, pruebas y concierto mismo.

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4 Staffing Tool

Hiring and managing the right staff for your concert is essential for your event's smooth operation and customer satisfaction. You may need to hire staff for different roles, such as security, catering, ticketing, production, and marketing. A staffing tool can help you find, recruit, train, and communicate with your staff. You can use a software, an app, or a platform that connects you with qualified and experienced staff for events. A good staffing tool should allow you to create job descriptions, post vacancies, review applications, schedule interviews, assign tasks, and monitor performance.

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5 Marketing Tool

Promoting and selling your concert to your target audience is vital for your event's attendance and revenue. You need to create and execute a marketing strategy that covers different channels, such as social media, email, website, and flyers. A marketing tool can help you create, manage, and measure your marketing campaigns. You can use a software, an app, or a platform that offers marketing tools for events. A good marketing tool should enable you to design and distribute your content, segment and reach your audience, track and analyze your results, and optimize your conversions.

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6 Safety Tool

Ensuring the safety and well-being of your staff, performers, and attendees is paramount for your event's reputation and compliance. You need to prepare and implement a safety plan that covers different aspects, such as emergency, health, fire, and crowd. A safety tool can help you assess and mitigate the risks and hazards associated with your event. You can use a software, an app, or a platform that offers safety tools for events. A good safety tool should help you create and update your safety plan, communicate and coordinate with your team, access and share relevant information, and respond and report incidents.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Mounia MADIH

Directrice de projets | Passionate Event Management Professional | Events & Entertainment Enthusiast
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Afin de faciliter la gestion d'un concert, pensez à créer une check list de l'ensemble des taches à réaliser lors d'un concert se déroulant sur plusieurs jours notamment nettoyage de la scène avant balances, nettoyage et vérification des loges artistes, accueil des artistes...

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You’re planning a concert. What are the best event production tools to make it a success?

1

2

3

4

5

6

7

1 Budgeting Tool

2 Venue Finder

3 Equipment Rental

4 Staffing Tool

5 Marketing Tool

6 Safety Tool

7 Here’s what else to consider

Event Production

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You’re planning a concert. What are the best event production tools to make it a success?

1

2

3

4

5

6

7

1 Budgeting Tool

2 Venue Finder

3 Equipment Rental

4 Staffing Tool

5 Marketing Tool

6 Safety Tool

7 Here’s what else to consider

Event Production

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感谢您的反馈

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