You're overseeing facility projects. How do you ensure vendors deliver on time and within budget?

must conduct thorough due diligence, assessing each vendor's track record, financial stability, and previous project outcomes. It's essential to choose vendors whose capabilities align with your project requirements. This means looking beyond cost and considering the quality of work, reliability, and the vendor's ability to adhere to timelines.

I would use an RFP (Request for Proposal) which is commonly used for vendor selection, especially when I am seeking detailed proposals from multiple vendors to compare their offerings. An RFP is particularly useful when the project or service I would need is complex, and I require a clear understanding of how each vendor plans to meet my requirements. This will also assist in the selection of the vendor.

Uma boa rela??o de amizade e confian?a entre cliente e fornecedor é fundamental para que os negócios fluam , é imprescindível que o fornecedor tenha um ótimo produto mas que também tenha uma ótima rela??o de atendimento com seu cliente porque primeiramente pra conhecer o produto sempre passamos pelo atendimento.

Es fundamental seleccionar proveedores que tengan una sólida trayectoria y experiencia en proyectos similares. Asegúrate de que comprendan claramente lo que se espera de ellos y que estén capacitados para cumplir con los requisitos.

To ensure that suppliers deliver on time and within budget, I maintain clear and constant communication with them. I establish detailed schedules and regularly monitor progress. I negotiate contracts with penalty clauses for delays and extra costs. I hold frequent meetings to quickly resolve issues and adjust planning as needed. Transparency and collaboration are essential for project success.

Having a contract is a given, no deals of any kind should be concluded without a written contract stating its aims, value, penalties for non-delivery or late delivery or delivery of product not agreed upon. The contract should also set out how services or goods are to be delivered and the method of accepted payment.

Es esencial que el contrato sea claro y detallado, especificando las fechas de entrega, las características técnicas, los hitos importantes y las consecuencias en caso de retrasos o incumplimientos. Esto ayuda a que todos tengan una idea precisa de lo que se espera desde el principio.

I fully support and appreciate the points raised by other contributors regarding the clarity of the contract, including penalties, payment methods, and terms. I would like to emphasize the importance of detailing the scope of work. This should include specific information such as the type and brand of materials to be used, the quantities required, and annexes with precise locations, as an example. In addition to penalties, it may be beneficial to consider offering incentives to the contractor for flawless delivery ahead of the deadline. This should be clearly stated in the contract and considered if early completion brings significant financial savings for the company and possibly additional benefits.

Once contracts have been negotiated, and concluded, the method of communication should also be part of the contract, it should be in writing as always, and possibly at appointed times or when visits are made by the vendor, provision of reports another method of communication, in which data is provided.

Mantén una comunicación constante y abierta con los proveedores. Esto incluye reuniones periódicas, informes de progreso y un canal claro para resolver problemas rápidamente. Una buena comunicación puede prevenir muchos malentendidos y retrasos.

Regular meetings should be scheduled from the beginning to discuss progress, address issues, and make necessary adjustments. Clear communication channels and dedicated platforms should be agreed upon to ensure compatibility with company IT requirements. Depending on the size of the project, I highly recommend having a dedicated point of contact from the contractor’s side, whom the client can reach at any time if needed.

All activities should be well-documented in reports, and any changes to the project should be made only with signed decisions by the client. Additionally, site or project visits should not be restricted for the client, allowing them to inspect the progress at any given point, provided there are no health and safety concerns. This enables the client to verify that the work is progressing as planned and meets quality standards, and allows for prompt addressing of any on-site issues.

Now if you negotiated your contract properly, you would have set forth the method of monitoring progress, be it by site visit, reports, or joint inspection and reporting or meetings, but monitoring progress is crucial, in that it ensure a method of keep tabs on the vendor and how they are delivering their service, you need to ensure value is being received and no corrupt practices have crept into the process.

Es importante estar al tanto de cómo avanza el trabajo de los proveedores. Esto se puede hacer a través de visitas al sitio, revisiones de informes y utilizando herramientas de gestión de proyectos para seguir los hitos clave.

Identifica los posibles riesgos que podrían afectar el proyecto y ten planes de contingencia listos para enfrentarlos. Actuar de manera proactiva frente a los problemas puede evitar que se conviertan en grandes obstáculos.

Work with approved supplier list and the terms of the order should contain penalty for late delivery . Cost is defined based on design and optimum is by conducting reverse auction

Antes de aceptar el trabajo final, asegúrate de revisar todo con detalle para confirmar que cumple con los estándares y que se ha respetado el presupuesto. Cualquier problema debe ser resuelto antes de dar por concluido el contrato.