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You're organizing a volunteer event. How can you make it feel like a community?

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Volunteering is a great way to give back to your community, learn new skills, and meet new people. But how can you make your volunteer event more than just a one-time activity? How can you create a sense of community among your volunteers and foster collaboration and teamwork? Here are some tips to help you plan and run a successful volunteer event that feels like a community.

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1 Define your purpose

Before you start recruiting and organizing volunteers, you need to have a clear vision of what your event is about, what impact you want to have, and what values you want to promote. Having a well-defined purpose will help you attract volunteers who share your passion and goals, and who will feel more connected to your cause and each other. It will also help you communicate your expectations and guidelines to your volunteers, and provide feedback and recognition for their contributions.

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Jenny Wilson

Executive Director at United Way of Lamar County
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One of the things we do when we host a volunteer event is to be sure to have food. Nothing creates a sense of community like breaking bread together. We usually have breakfast together before splitting up to get the work done. We often also have t-shirts for all the volunteers to wear, which I think also creates a visual expression of shared purpose. Finally, we celebrate our successes together when the work is done! Lots of group photos and social media sharing of the work we have accomplished together!

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James Kopp (he/him)

Vice President of Advancement Edmundite Missions
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It is absolutely critical that you understand why people are volunteering their time to the event. Is critical that you draw connections between those points so that there is a commonality of purpose

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2 Involve your volunteers

One of the best ways to make your volunteer event feel like a community is to involve your volunteers in the planning and decision-making process. By asking for their input, suggestions, and feedback, you will show them that you value their opinions and expertise, and that they have a stake in the outcome of the event. You will also encourage them to take ownership and responsibility for their roles and tasks, and to collaborate with other volunteers and stakeholders. You can involve your volunteers by creating surveys, polls, forums, or committees, or by hosting brainstorming sessions, workshops, or meetings.

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Debbie Haski-Leventhal

Purpose Leader | Inspirational speaker | Best-selling author | Awarded Professor of CSR | MBA Director | TED Speaker
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I once did a study on a volunteer organisation where the volunteers were very upset that management painted a wall without asking them first. People who give their time to an organisation develop a deep sense of caring and ownership, and it's vital to involve them in the planning and executing of such events. You know what they say - if you want something done, ask the busiest person in the room. In other words, involve your volunteers. But also be mindful not to push them to the point of burnout.

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3 Build relationships

Another key factor in creating a sense of community is building relationships among your volunteers and with the people you are serving. You can do this by creating opportunities for social interaction, networking, and bonding before, during, and after the event. For example, you can organize icebreakers, games, or trivia contests to help your volunteers get to know each other and have fun. You can also arrange social events, such as lunches, dinners, or happy hours, to celebrate your achievements and thank your volunteers. Additionally, you can invite the beneficiaries or partners of your event to join you and share their stories and feedback, to create a deeper connection and empathy.

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4 Provide support

As a volunteer manager, you have a crucial role in providing support and guidance to your volunteers, especially if they are new, inexperienced, or facing challenges. You can make your volunteer event feel like a community by being accessible, responsive, and helpful to your volunteers, and by creating a culture of trust and respect. You can also provide support by offering training, mentoring, or coaching to your volunteers, to help them develop their skills and confidence. Furthermore, you can provide support by acknowledging your volunteers' efforts, challenges, and achievements, and by offering constructive feedback and recognition.

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5 Encourage diversity

A diverse and inclusive volunteer community can enrich your event with different perspectives, experiences, and skills, and can also broaden your reach and impact. You can make your volunteer event feel like a community by encouraging diversity and inclusion among your volunteers and the people you are serving. You can do this by being respectful, welcoming, and accommodating of different backgrounds, cultures, languages, abilities, and preferences. You can also do this by providing equal opportunities, access, and resources to your volunteers, and by addressing any issues or conflicts that may arise from diversity.

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Annicka Griffith

Program Coordinator @ American College of Surgeons | Nonprofit Organizations | Mental Health Advocate | LGBTQIA+ Advocate | Sports Enthusiast
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Fostering a sense of community at volunteer events is essential to achieving noteworthy outcomes and meaningful engagement. Promoting diversity guarantees a broad spectrum of viewpoints and skills, eventually improving the experience for recipients and volunteers. It's about intentionally fostering a climate of tolerance and understanding, accepting diversity, and being inclusive. By placing a high priority on diversity and inclusion, we increase our overall effect as well as our reach.

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6 Keep in touch

Finally, you can make your volunteer event feel like a community by keeping in touch with your volunteers after the event is over. By maintaining contact and communication with your volunteers, you will show them that you appreciate their involvement and that you care about their well-being and satisfaction. You will also create a sense of continuity and belonging, and encourage your volunteers to stay engaged and committed to your cause and organization. You can keep in touch with your volunteers by sending newsletters, updates, or invitations to future events, or by creating online platforms, such as social media groups, blogs, or forums, where they can share their stories, feedback, or ideas.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're organizing a volunteer event. How can you make it feel like a community?

1

2

3

4

5

6

7

1 Define your purpose

2 Involve your volunteers

3 Build relationships

4 Provide support

5 Encourage diversity

6 Keep in touch

7 Here’s what else to consider

Volunteer Management

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You're organizing a volunteer event. How can you make it feel like a community?

1

2

3

4

5

6

7

1 Define your purpose

2 Involve your volunteers

3 Build relationships

4 Provide support

5 Encourage diversity

6 Keep in touch

7 Here’s what else to consider

Volunteer Management

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