You're navigating international customs clearance. How do you ensure seamless communication with officials?

One thing to take note of is that most of the times because of the digital age, most of the companies are almost never in touch with customs officials. The only time customs officials communicate with your customs agent (unless companies that manage their own customs clearance) who is in contact with customs officials. It is important that you communicate with your agent clearly.

In almost all countries the basic documents for customs clearance are uploaded online in a customs portal. The only time when a customs officials raises a query on those documents are when: - The end use of the product is not clear. - The HSN used is not correct - The value declared is not in line with standards Mostly it's the above 3. So it's very important to understand what the official is asking for ? Even more important is to respond to their query with finesse. Your answer should be in simple language and should leave behind no scope for further questioning.

Keep updated with the latest customs regulations, documentation requirements, and procedures of the destination country , Ensure all paperwork is accurate and complete, including invoices, packing lists, and certificates of origin.

Thorough understanding and adherence to the specific protocols and regulations of each country is important for businesses to streamline the clearance process. Proactive engagement with officials through clear, concise, and accurate documentation, coupled with a comprehensive understanding of import/export requirements, fosters further a cooperative relationship. Collaborative approach minimizes delays, reduces the likelihood of discrepancies, and ensures seamless movement of goods across borders.

Los protocolos son importantes para el fiel cumplimiento de los procesos en temas de importación y exportación. cualquier error en un BL, factura, etc o en falta de no respetar genera perdidas. Protocols are important for faithful compliance with import and export processes. Any error in a BL, invoice, etc. or failure to comply generates losses.

Being proactive can help you avoid unnecessary delays, although it doesn't mean companies always mean it's for saving customs officials' time. Customs clearance has evolved into a digitally intelligent platform that can now smartly identify high-risk and high-value shipments at random. The notion that a person manually reviews shipments at the border is outdated; the process is now entirely digital. Hence, if companies send the documents late, the customs portal clears it late therefore giving you bonded warehouse charges.

Es correcto los despachos anticipados son de gran ayuda en la gestion de des aduanaje. sobre todo si la importacion o exportación son de productos que se pueden mermar. It is correct, advance clearances are of great help in customs clearance management. especially if the import or export are of products that can be lost.

El mercado del comercio internacional se mantiene en constante evolución. Hace algún tiempo, las plataformas digitales para el manejo de carga internacional empezaron a ganar espacio sobre los métodos convencionales, es decir, sobre los agentes de carga internacional. Rápidamente este tipo de aplicaciones se fusionaron convirtiéndosela en fintech, manejando la carga con líneas de crédito que incluso podían cubrir las órdenes desde origen. Hoy en día las plataformas se concentran en digitalizar todo el proceso, incluyendo el seguimiento de las cargas minuto a minuto.

Ferramentas tecnológicas podem e devem ser utilizadas em todos processos, sejam logísticos ou n?o. Contudo, nesse cenário onde prazos, custos, atrasos s?o variáveis e geralmente estratosféricos, o monitoramento digital utilizando todas as ferramentas disponíveis é simplesmente indispensável.

utilizar los medios digitales son de gran ayuda, cabe se?alar que si hay programas que son utilizados en la mayoria de paises adaptarse permitirá una mejor comunicación. Using digital media is of great help, it should be noted that if there are programs that are used in most countries, adapting them will allow better communication.

Learn to keep your language simple with customs officials, and avoid complex English. Use straightforward language that can be easily understood for effective communication with them. All of this will help simplify your task, and always remember that speaking in complex or formal English can cause you to lose one of the most important aspects of negotiation: building relationships and mutual trust.

el idioma es importante en la comunicación, pero aprender palabras en el idioma del pais con el que se hace negocios es mejor porque se afianzan los lazos de amistad. Language is important in communication, but learning words in the language of the country with which you do business is better because it strengthens the ties of friendship.

En estos momentos que el mundo evoluciona sin detenerse aprender uno o dos idiomas mas del nativo de uno ayuda favorablemente a estar comunicados y establecer buenas relaciones personales con el trabajo que se esta realizando y poder captar mas clientes.

Work with experienced customs brokers who understand local regulations and can facilitate communication, Maintain regular communication with your brokers to ensure they are aware of your shipments and any special requirements.

Work with a customs broker who is willing to go above and beyond to make sure your clearance is handled with the utmost urgency even if it is just a small parcel. Do not choose customs brokers who prioritize only being the cheapest, they usually lack understanding and are very difficult to deal with on a daily basis.

Uy en ese tema aduanero tu red de contactos literalmente te salvan la vida, conocer y llevar buenas relaciones con ellos, en una llamada resuelves. Mi tip es mantenerte en contacto con tu red siempre, una llamada un saludo, no solo en los momentos de crisis.

I cannot stress enough to stay educated and up to date with all changes to customs clearance procedures to avoid unnecessary delays. Up to date information can be found through customs brokers websites, account representatives, and also the border websites as well.

cumplir con las normas es vital, cuando se trabaja tiempo: es rutina y más facil de actualizar si ubiece un cambio. Complying with the rules is vital when working time: it is routine and easier to update if a change occurs.

Sin duda alguna estar actualizados en cambios o reformas a las leyes aduaneras de cada país ayuda a que se realizase sin contratiempos todos los trámites que se deben hacer y siempre hacerlas cumplir a cabalidad.

The success lies in the ability to integrate the competences of: * Cultural understanding of the country: not only of the legal issues, but also of the cultural differences that exist between our country and where we are making exports (very necessary to understand some behaviors of customs agents). * Technology: Increasingly there are computer systems that allow to prepare the documents and to be able to follow step by step the progress of the necessary procedures, to be agile in case of any deviation. Finally, it is the ability to understand the way of doing business, the country's procedures, the culture of the people working at the border and the support of technology that will facilitate the process.

Ensure seamless communication with customs officials by staying updated on regulations, maintaining accurate documentation, and building strong relationships with experienced brokers. Utilize customs management software and real-time tracking systems, and thoroughly train your staff. Establish direct communication channels, use translation services if needed, and always communicate professionally and respectfully, considering cultural differences. These strategies will facilitate smooth international customs clearance.

To make sure you have smooth communication with customs officials, try to be respectful and professional, provide clear and accurate documents, and keep yourself informed about the rules. You can use technology like Electronic Data Interchange (EDI) systems to make things easier and keep everyone in the loop. Make sure to talk to your customs broker regularly to quickly address any problems that may come up.