You're managing an executive project. How can you ensure its success?

adopt and share a strategic vision based on awareness of the relationship, always paying attention to actions and purpose. share the strategy and objectives so that all stakeholders can participate in the meaning of the project. define the context and what improvements and impacts the project brings in a simple and direct way. also clarify the skills you bring.

Acredito que antes definir o escopo e objetivo precisamos entender de forma clara qual é o problema que iremos resolver ou oportunidade que queremos alcan?ar. Tendo isto bem definido e estudado aí sim podemos definir nosso objetivo. O escopo diria que só conseguiremos definir durante o desenvolvimento da Engenharia da solu??o pois assim conseguimos descrever o escopo do projeto de forma palpável e realista.

Agregaría definir un patrocinador con total toma de decisiones así como un líder y la matriz de responsables acorde al alcance de proyecto

This activity cannot be undertaken in isolation, possibly a high level "what needs to be achieved" will be but, I would facilitate structured scoping sessions with the key stakeholders - project sponsors, department heads, technology leads etc. Get inputs on business needs, strategic goals and expectations from the project. Capture any constraints around budgets, timelines, resources as well. This will dictate the next steps.

Proper planning, coordination and concentration are keys to achieve success. Take PRIDE daily : Personal responsibility in delivering good excellence " No more : Chlata h bhai " have this in your vision

carefully evaluate the tools to be used based on the specificity of the project so that they are not too complicate or too simplified. usability and uniform participation of the whole team in using the tools correctly and completely makes information management effective and work efficient. a lack of coordination and inattention to tools risks generating waste of time, errors in evaluation, delays and misunderstandings.

Con Goolge Sheets y Looker Studio se pueden desarrollar las herramientas de gestión adecuadas: 1 - Adaptadas a las necesidades particulares de cada proyecto 2 - Adaptadas al estilo de gestión y necesidades de cada PM 3 - De simple uso 4 - En un plazo muy corto de desarrollo 5 - Absolutamente flexibles para ajustarse a las necesidades que naturalmente surgen a lo largo del proyecto 6 - Aplicables a todas las areas de gestión: Riesgos, EVM, stakeholders, subcontratos, documentación, requerimientos, comunicaciones, etc. 7 - Aplicables a todos los grupos de procesos, especialmente a la planificación y al control

In present days selection of right software tools is the key to achieve the success in any executive Project. Correct software tools will guide us during the coarse of execution and to access by the management the actual situation of the project so that management can take additional precautions if they notice any delay/slippage.

creates a team of responsible and aware people who choose to actively participate in the co-creation and maintenance of an effective relational context. choosing people with the right skills is not enough, it is necessary to evaluate their availability to create a generative team on a relational level. people who know how to engage in dialogue and manage the conflict in a generative way. some necessary qualities: trust, inner balance, authority, generosity, patience, commitment, responsibility, shared ethics, concentration, altruism etc

Having the right team is critical. I'd select project leaders with proven track records of delivering complex initiatives on time and budget. Moreover, I'd make sure to build a diverse team with complementary skill sets - technical experts, budget managers, communications specialists, etc. This team should circle back and refine and adjust the scope (not the objective) to ensure consensus.

When building a high-performing team, prioritize diversity in skills and perspectives. This fosters innovation, ensures robust problem-solving, and enhances team dynamics, leading to a more successful project execution.

Building a high performing team will give proper success in executive Project. Team should be blenned of good experienced people having ideas in similar type of project and young, energetic guys. Under guidance of experience people this young guys will grown up and will be a good asset to perform in future executive Projects.

Communication is key to success. People need a “North Star” of where the project is headed and to stay engaged. It is also important for communication to be a two-way street. The team should feel comfortable sharing problems and constructive criticism on the project to keep things moving along. Fostering a strong team culture is important for people to communicate. A team with a great culture is an effective team at getting results.

Develop a communication plan covering key stakeholder groups, communication cycles/timelines, session formats etc. Secondly, in order to foster transparency implement communication rhythms i.e. status updates, town halls, newsletters etc. Communication should happen across hierarchical levels: Project teams - have daily meetings for operational coordination. Leadership - monthly/quarterly project reviews with executive sponsors One message, many vehicles, customised to each type of audience. This orchestrated and consistent communication creates alignment and clarity.

Last year, I handed over the management of my company. This necessitated the launch of a management project. Discussions with those involved played a major role in this. There was also a thorough evaluation and communication phases. When do I communicate it to the managers? When do I communicate it to the employees, when do I communicate it to the customers,? etc....

I agree, I would like to add to the discussion that appropriate project governance will contribute to the success of an executive project. It would guide against scope creep and help to keep proper documentation such as lesson learnt log, highlight report, RAIDs management.

Another important aspect of ensuring the success of an executive project is to actively identify and address risks throughout the project lifecycle. Risk management entails a methodical approach to identifying potential risks, assessing their probability and impact, and formulating strategies to mitigate or address them. This approach is highly effective in anticipating and preventing any potential obstacles or setbacks, ensuring the smooth progress and success of the project. Furthermore, it is crucial to remain flexible and adaptable, as unexpected obstacles may present themselves throughout the course of the project. Through diligent monitoring and proactive adjustments, you can successfully navigate uncertainties.

Traditional KPIs and metrics may not fully capture the nuanced progress of complex projects. One approach is to incorporate qualitative assessments alongside quantitative measures. This involves regularly engaging with team members and stakeholders for their subjective feedback, insights, and perspectives. Such conversations can reveal underlying issues and opportunities that numbers alone might miss. Also, employing a dynamic evaluation model that evolves with the project's lifecycle ensures that monitoring and evaluation processes remain relevant and effective. This adaptability allows for the recalibration of goals and metrics in response to emerging trends and unforeseen challenges,maintaining the project's alignment with its objectives

Monitoring and evaluation of the project is must for any executive Project. Monitoring should be daily/weekly basis depending upon volume/criticality of the project. Monthly or by monthly monitoring is required by senior management to keep proper hold on the project.

I believe it is essential to carry out a comprehensive post-project review or evaluation in order to capture valuable insights and identify opportunities for improvement. An in-depth evaluation should be conducted, covering all aspects of the project, including its outcomes, processes, successes, and challenges. Through thoughtful analysis of past experiences, one can gain valuable insights to guide future endeavours. In addition, openly sharing these valuable insights with your team and stakeholders helps to cultivate a culture of responsibility, teamwork, and ongoing enhancement throughout the organization.

A key strategy in ensuring the ongoing success of an executive project is fostering a culture of agile responsiveness. This involves not just reacting to changes and feedback but proactively seeking them out. Incorporate regular 'innovation sessions' where team members are encouraged to critically assess current processes and propose creative improvements. This not only enhances the project's adaptability but also boosts team engagement and ownership. Additionally, implement a system for tracking and integrating lessons learned throughout the project lifecycle, not just at its conclusion. This ongoing learning approach ensures continuous improvement and can significantly contribute to the project's overall agility and resilience.

In my experience, executive projects can be far more difficult than regular projects. This tends to be a symptom of unclear scope, challenging stakeholders, and a lack of direction. Executives projects tend to exist within the top end of the business, where there generally is a considerable amount of unknown. This coupled with executives who are often time poor, makes for tough projects.

Having a Plan B in the event team members leave the project is critical. What (or specifically who) is the back up plan? When there is no plan and people are being headhunted from the project it puts the organisation in a weak position. Hopefully Plan B doesn’t get used, but think through who can step in / step up.

through the collaboration of the team, creates an ethical manifesto for the project based on the purpose and values that people undertake to bring to their behavior. periodically hold meetings to check whether these values have actually entered into practice

It's crucial to integrate a strong sense of corporate social responsibility (CSR) into the project's framework. This involves aligning the project's objectives and operations with the wider social, environmental, and ethical impacts. Encouraging a project ethos that goes beyond profit and efficiency to include positive societal impact can greatly enhance the project's value and legacy. Moreover, engaging in regular stakeholder mapping exercises can ensure that all potential impacts on various groups are considered and addressed. This holistic approach to project management not only benefits the wider community but can also lead to innovative solutions and enhanced stakeholder relationships.

In executive project management, success hinges on a powerful trio: clear objectives, robust tools, and stellar teams. Precision in planning aligns with your organization's aims, while top-notch software streamlines workflow. Communication is key; it must be clear and constant to keep the project pulsing. Vigilant monitoring enables agile adjustments, ensuring not just completion, but excellence. Stay adaptable—innovation thrives on flexibility.