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You’re looking to upgrade your library security. What’s the best way to protect your patrons and collections?

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Library security is not only about preventing theft, vandalism, or violence. It is also about ensuring the safety and privacy of your patrons and the preservation and accessibility of your collections. In this article, we will explore some of the best practices and technologies to upgrade your library security, from physical measures to digital solutions.

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1 Assess your risks

The first step to upgrade your library security is to identify and evaluate the potential threats and vulnerabilities that your library faces. You can conduct a security audit, either by yourself or with the help of a professional, to assess the current state of your security systems, policies, and procedures. You should also consult with your staff, patrons, and stakeholders to gather their feedback and concerns. Based on your findings, you can prioritize the areas that need improvement and set realistic goals and budgets for your security upgrade.

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Samantha Gordano, PHR

Organizational development leader, through knowledge and people | Invisible disability advocate
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It's not always a popular opinion with municipalities, but I strongly suggest that you closely evaluate how much of an issue you even have. All of the prevention systems are expensive to start, prone to breakage, and expensive to fix. Yes, if you are having substantial losses in your community by all means find an unobtrusive safeguard, a security gate, whatever is easiest for the format of your building. However, if it is really not impacting your bottom line and not a chronic condition, it is likely not worth the investment. In fact, I know plenty of libraries that just have security gates even though the books are not actually tagged. It gives the impression that you can't get away with it and that's enough.

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Daiana Rosa
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Mejorar la seguridad en una biblioteca implica abordar varios aspectos para proteger tanto a las colecciones como a los usuarios. La evaluación de riesgos es un paso fundamental para mejorar la seguridad en cualquier entorno, incluida una biblioteca. Algunos ejemplos para evaluar los riesgos se pueden definir en: aplicar un sistema de control de acceso para restringir el ingreso a áreas sensibles de la biblioteca así como la instalación de cámaras de seguridad en áreas clave para monitorear el comportamiento en tiempo real y grabar eventos importantes.

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2 Secure your premises

The second step to upgrade your library security is to implement physical measures to protect your premises from unauthorized access, damage, or harm. You should consider installing or updating your locks, alarms, cameras, lighting, signage, and fire safety equipment. You should also review and enforce your access control policies, such as requiring IDs, badges, or codes for staff and visitors. Additionally, you should train your staff on how to handle emergencies, incidents, or conflicts, and provide them with the necessary tools and support.

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Daiana Rosa
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Proteger las instalaciones de la biblioteca es esencial para garantizar la seguridad de los usuarios, el personal y las colecciones. Como medidas específicas que se pueden implementar, tenemos por ejemplo, la colocación de cámaras de seguridad en áreas clave, como entradas, salidas, pasillos y salas especiales; la instalación de sensores de movimiento y sistemas de alarma para detectar intrusiones, incendios o fugas de agua; la aplicación de etiquetas de seguridad en los libros y otros artículos valiosos para evitar el robo y la implementación de políticas de respaldo de datos para proteger la información digital importante y garantizar la continuidad del servicio en caso de pérdida de datos.

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3 Protect your collections

The third step to upgrade your library security is to safeguard your collections from theft, loss, or deterioration. You should inventory and catalog your collections regularly, using barcodes, RFID tags, or other identification methods. You should also monitor and control the environmental conditions, such as temperature, humidity, and light, that can affect the quality and longevity of your materials. Furthermore, you should use security devices, such as sensors, gates, or cases, to deter or detect any attempts to steal or damage your collections.

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4 Enhance your digital security

The fourth step to upgrade your library security is to strengthen your digital security, especially if you offer online services, such as e-books, databases, or Wi-Fi. You should use encryption, passwords, firewalls, and antivirus software to protect your network, devices, and data from cyberattacks, malware, or hacking. You should also educate your staff and patrons on how to use your digital resources safely and responsibly, and respect their privacy and confidentiality. Moreover, you should backup your data regularly and have a recovery plan in case of a breach or disaster.

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5 Leverage your automation software

The fifth step to upgrade your library security is to leverage your library automation software, which can help you manage and optimize your security operations. You can use your software to integrate and monitor your security systems, such as cameras, alarms, or sensors, and generate reports and alerts. You can also use your software to automate and streamline your security processes, such as inventory, access control, or incident response. Additionally, you can use your software to analyze and improve your security performance and efficiency.

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Ana Laura Brati

Bibliotecária pela UDESC e Mestranda em Ciência da Informa??o pela UFSC.
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Em todas as bibliotecas em que estive envolvido, ficou clara a importancia de possuir um software de automa??o que atenda de maneira eficaz às necessidades específicas da biblioteca. é crucial explorar as funcionalidades oferecidas pelo software em uso, aproveitando especialmente os módulos relacionados à seguran?a para garantir a integridade do ambiente informacional.

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Daiana Rosa
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La automatización a través del software puede ser una herramienta poderosa para mejorar la seguridad en una biblioteca. Utilizar un software de gestión de bibliotecas que permita un seguimiento automatizado de los libros y otros activos no solo mejora la eficiencia, sino que también puede aumentar la capacidad de respuesta y la efectividad de los sistemas de seguridad en una biblioteca. Al implementarlos, es importante asegurarse de que estén configuradas correctamente y actualizadas regularmente para adaptarse a las cambiantes necesidades de seguridad.

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6 Stay updated and proactive

The sixth and final step to upgrade your library security is to stay updated and proactive about the latest trends and best practices in library security. You should review and update your security systems, policies, and procedures regularly, and test their effectiveness and functionality. You should also seek feedback and suggestions from your staff, patrons, and stakeholders, and involve them in your security planning and decision making. Furthermore, you should network and collaborate with other libraries and organizations, and learn from their experiences and challenges.

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Ana Laura Brati

Bibliotecária pela UDESC e Mestranda em Ciência da Informa??o pela UFSC.
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Acrescento também que, se possível, mantenha uma colabora??o próxima com a equipe de TI da institui??o em que a sua biblioteca faz parte, pois isso pode proporcionar insights e ideias valiosos sobre as melhores e mais atuais práticas de seguran?a digital.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Ana Laura Brati

Bibliotecária pela UDESC e Mestranda em Ciência da Informa??o pela UFSC.
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Algo que acho bem importante destacar é: se a sua biblioteca está ligada a alguma institui??o, verifique quais as medidas de seguran?a que a própria utiliza em seus diversos setores, pois muitas vezes as políticas de seguran?a já existentes podem ser adaptadas para a biblioteca.

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You’re looking to upgrade your library security. What’s the best way to protect your patrons and collections?

1

2

3

4

5

6

7

1 Assess your risks

2 Secure your premises

3 Protect your collections

4 Enhance your digital security

5 Leverage your automation software

6 Stay updated and proactive

7 Here’s what else to consider

Library Services

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You’re looking to upgrade your library security. What’s the best way to protect your patrons and collections?

1

2

3

4

5

6

7

1 Assess your risks

2 Secure your premises

3 Protect your collections

4 Enhance your digital security

5 Leverage your automation software

6 Stay updated and proactive

7 Here’s what else to consider

Library Services

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