You're feeling overwhelmed with your work. How can you take a step back and prioritize your tasks?

A to-do list! I've always found it useful in these circumstances. If you'd like, you can also use the Eisenhower matrix method, but a basic list would also work. What?has personally helped me is?to take a break?and do something different from work during these circumstances. Something trite, like washing the dishes or even using your phone to play a game. What it does is help with mental clarity by gradually reducing all of the tension and worry related to the work. You can accomplish anything if you have a peaceful mind!

My first ever boss taught me the 'Eisenhower Matrix' in 2011 and ever since, I've used it myself and trained my teams to use it. It establishes what is important/urgent, important/not urgent, not important/urgent, not important/not urgent. This helps you to cut down your 'to do' list and prioritise and delegate. The same boss always used to say, "do the biggest, hardest thing first" rather than avoiding it and doing all the easy little tasks first. It's also a great piece of advice that gives momentum to your day.

I've been applying the Eisenhower Matrix, which categorizes tasks based on their urgency and importance. It has four sections: 1. Urgent and important (Do First) These tasks require immediate attention. Focus on completing them as a top priority. 2. Important but not urgent (Schedule) These tasks contribute significantly to your long-term goals but aren't immediate. Schedule specific times for them to prevent them from becoming urgent. 3. Urgent, but not important (Delegate) Tasks that are time-sensitive but may not contribute significantly to your goals. Consider delegating them to others if possible. 4. Not urgent and not important (Eliminate) Such tasks are low priority and you can eliminate them from your priority list.

Before you even begin, it might be helpful to clear the slate. Create a brain dump repository, digital or on paper, to document all the tasks causing you to feel overwhelmed. Once you've completed this step, you can start building a helpful task list. Author David Allen said it best: "Your mind is for having ideas, not holding them." The best way to help prevent overwhelm is to always leave yourself space for creativity and idea development.

Feeling overwhelmed is a signal to recalibrate. Start by taking a moment to assess tasks based on urgency and importance. Break them into manageable chunks and set realistic deadlines. Embrace the power of delegation and don't hesitate to ask for support. Establishing clear priorities and fostering open communication ensures a more balanced and focused approach. Remember, it's okay to step back momentarily to gain a clearer perspective. Your well-being matters; find that equilibrium between productivity and self-care. You've got this!

Be mindful of competing demands. Sometimes saying “no” or renegotiating deadlines is necessary. Use the Eisenhower Matrix to separate urgent tasks from important ones. The x-axis represents urgency, and the y-axis represents importance. Categorise tasks as follows: Important and Urgent: These are your top priorities. Important but Not Urgent: Add these to your to-do list for later. Urgent but Not Important: Consider delegating or minimizing these tasks. Not Urgent and Not Important: These can be lower priorities.

I have a weekly planner that allows me to see which events I have to attend and which projects are due on which dates. If I know I have several projects due on the same date, I decline invitations to attend events to give more time on non-event days to finish those projects. And there are times when I decline new projects, or postpone them, to avoid being overwhelmed.

- Take prioritization to the next level with the “ruthless prioritization” approach: Ask yourself every day and at every task/ hour if it absolutely needs to be done today. You’ll avoid unnecessary urgencies, and maybe even show your team why something doesn’t need to be a fire drill. - Don’t be at the mercy of someone else’s to-do list: When you ruthlessly prioritize, it means avoiding distractions, even when they’re work pings and Slacks asking you “a quick question.” - Communicate: Don’t leave your team wondering why you didn’t get to something. Send a quick note to share what you’re prioritizing today and why. - Don’t be a victim to FOMO: if you’re overwhelmed, skip the next meeting. What’s important for you will make its way to you

Organize your efficiency by categorizing tasks. Whether it's work, personal, or passion projects, assigning categories brings clarity. This simple practice not only streamlines your to-do list but also helps prioritize, making each day more manageable and rewarding. Categorize, conquer, and watch your productivity soar.

Mastering the art of time estimation is like holding the key to productivity. Assess your tasks, allocate time wisely, and watch efficiency soar. By understanding the value of each moment, you empower yourself to navigate the day with purpose and precision. Time is a precious resource; estimating it right is your compass to success. Embrace the clock, seize every opportunity, and make every second count.

Instead of stopping at ranking, see what tasks you can delegate or eliminate entirely. After all, there will be new tasks tomorrow, and if we only rank (and never let go), there’s no room for the new.

There's a school of thought that says you should "eat the frog," that is, do the most challenging and unpleasant task first. But if you're feeling overwhelmed, a better strategy is to give your brain some easy wins. Build momentum by crossing off a few quick items, and enjoy that rush of endorphins from accomplishing things. Build up to the big stuff.

Rank your tasks wisely. Prioritizing empowers productivity. Identify the pivotal and tackle them first, paving the way for smoother progress. By focusing on what truly matters, you unlock efficiency, streamline your efforts, and create a pathway to success. Your to-do list is not just a checklist; it's a guide to achieving your goals.

Whilst working on multiple projects and tasks, it is crucial to rank and prioritise the tasks. This enables better time management, simply because the most important task will be allocated as much as time possible and the rest will follow. Working on something which is not high priority may hamper the quality of the high priority task as there will be less time for it. Plus ranking will help forming a clear plan to accomplish all the tasks effectively and efficiently.

Regularly reviewing and updating your task list is crucial for effective prioritization. Check it daily, ideally at the start or end of your workday, and make adjustments based on progress, feedback, and your current situation. Additionally, evaluate your goals, time management, and task prioritization weekly, monthly, and quarterly.

Taking a moment to review your tasks is not just about organization; it's a strategic pause that ensures alignment with your goals. In the symphony of productivity, this brief interlude allows you to fine-tune your focus, optimize your efforts, and steer towards success. Embrace the power of reflection, for within it lies the pathway to efficient execution and meaningful achievements.

I review my tasks a few times. I make a list of the tasks required for the following day and then rank them. The next day, as I go through the day, I reevaluate the tasks to see if there are factors that have impacted my to-do list, whether it's prioritization or allowing more or less time to the tasks and updating my calendar accordingly.

Reward yourself: In the pursuit of goals, don't forget to celebrate the small victories. Each milestone, no matter how minor, is a testament to your progress and effort. Take a moment to acknowledge your achievements, savour the journey, and let each reward fuel your motivation for the next triumph. You've earned it!

To prioritize rewarding yourself for efforts and achievements, start by setting specific goals and milestones, both short-term and long-term. Identify meaningful rewards that align with your interests and values, whether it's a small treat or a more significant indulgence. Schedule regular checkpoints to assess progress and celebrate achievements along the way. Be consistent in acknowledging your accomplishments, even if they are small, to maintain motivation and momentum. Remember to be kind to yourself and recognize the importance of self-care in sustaining productivity and well-being.

1. Take a breather. Tools to help: Headspace, Calm, your old yoga mat 2. Write down the tasks in detail. Tools to help: pen & paper! 3. Break these into small manageable chunks. Tools to help: Eisenhower matrix, Work breakdown structure 4. Categorise, Eliminate, Delegate. 5. Start with one area. 6. Focus and finish (Tools to help: pomodoro, stick easy notes, todoist) 7. Celebrate the small win! Practical way is to start and deal with the 2 minutes tasks first and move forward. Things seem impossible only until we don’t start trying!

Capture everything, start by creating a master list of all your tasks. Write down everything you need to do, whether it’s work-related or personal and divide your tasks into monthly, weekly, and daily goals. This breakdown helps you manage the workload more efficiently.

When feeling overwhelmed, it's time to channel your inner zen cat and prioritize like a pro! Start by listing all tasks, big and small. It's like herding scattered kittens into a cozy basket. ???? Next, identify urgent tasks. Like a cat pouncing on a bug, tackle those first. Then, break down larger tasks into smaller, more manageable chunks. It's like dividing a mountain of catnip into bite-sized portions! ???????? Don't forget to schedule breaks. Even cats need their nap time! ????? And if you're still overwhelmed, don't be afraid to ask for help. Teamwork makes the dream work, just like a synchronized catnip hunt! ???? Remember, you're not alone. Take a deep breath, sharpen those claws, and conquer your tasks, one purr at a time! ????

Para ayudarte en tu trabajo de organización hay muchas herramientas, desde Airtable, Trello, Notion... Pero también te puede servir tener un excel o un word donde tengas todo anotado y vayas cambiando el orden de la lista en función de lo urgentes que sean. Si tienes poco tiempo a veces es mejor hasta anotarlo en un borrador de email que puedas consultar siempre que estar usando softwares que nos van a quitar mucho tiempo. Pero eso sí, ?nunca dejes de anotarlo! ?Es la única forma de que no se te olvide nada!