I’d immediately check if there are any nearby accessible facilities or equipment that could be brought in, and work with the team to make necessary adjustments—like reconfiguring seating or entryways.

The best way for me will be to quickly devise a communication plan, that would ensure cooperation from all in managing the accessibility challenge. At the same time, work on a parallel contingency plan to address the challenge.

One thing I’ve had to learn over the years is the value of having a fresh set of eyes when it comes to tackling any challenge. This situation is one of those instances where you bring in your team or other event stakeholders that can offer a different perspective and possibly see a solution and path forward that you cannot. In a high stress situation that’s time sensitive, it’s best to call in reinforcements that can help balance out the emotion that may be clouding your judgement and keeping you from finding the easiest and best solution.

When facing unexpected accessibility challenges at an outdoor event, the key is to stay calm and act quickly. Assess the situation immediately to understand the specific challenges, whether it’s terrain issues, lack of ramps, or mobility access. If possible, bring in additional accessibility resources, such as golf carts, extra signage, or dedicated staff to assist attendees. Keep attendees informed of any adjustments through clear announcements or signage to ensure they feel accommodated. Lastly, have a plan B for future events by factoring in a variety of accessibility needs from the start.

To overcome unexpected accessibility challenges at an outdoor event, quickly identify barriers like uneven terrain or lack of accessible pathways and provide immediate solutions such as portable ramps or shuttle services. Ensure clear signage and assistance for those with mobility, visual, or hearing impairments, and engage with attendees to understand their needs, making real-time adjustments. Maintaining flexibility and strong communication is key to resolving issues promptly and ensuring the event remains accessible to all.