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Last updated on 2024年6月25日

You're facing resource underestimation in a software project. How will you ensure success against the odds?

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Resource underestimation can be a daunting challenge in software engineering, but it's not uncommon. You might find yourself in a situation where the scope of your project has ballooned, or perhaps the initial estimates were off the mark. Suddenly, you're facing tight deadlines with limited manpower, budget constraints, and a mountain of work. However, with strategic planning and efficient management, you can steer your project back on track. The key lies in prioritizing tasks, optimizing your existing resources, and maintaining clear communication with your team and stakeholders. By adopting a flexible approach and being prepared to make tough decisions, you can navigate through resource constraints and still deliver a successful software project.

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Felipe Nieto (Pipe Nieto)

Video Game Producer(Project Manager) - Scrum Máster - Scrum Product Owner - Unity Developer - C# - Game Developer

1 Prioritize Tasks

When you're dealing with resource underestimation, the first step is to prioritize your tasks. Look at your project plan and identify the features that are absolutely essential for launch. By focusing on the 'must-haves' rather than the 'nice-to-haves', you can ensure that your team spends its time and energy on the elements that will deliver the most value. This is known as the Minimum Viable Product (MVP) approach. It allows you to trim the fat and concentrate on developing the core functionalities that your users need.

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Felipe Nieto (Pipe Nieto)

Video Game Producer(Project Manager) - Scrum Máster - Scrum Product Owner - Unity Developer - C# - Game Developer
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Dentro del desarrollo de un proyecto es muy importante la figura o el rol que toma el product owner pues es este personaje el que prioriza el listado de tareas por hacer reflejando las necesidades del cliente teniendo como insumo los requisitos iniciales ademas de conocer muy bien a su equipo de trabajo para así realizar un ejercicio de priorización acorde.

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2 Optimize Resources

To cope with limited resources, you must optimize what you have. This means carefully assessing your team's skills and reallocating tasks to play to each member's strengths. Sometimes, this could involve cross-training team members to handle multiple roles. Additionally, look for tools and processes that can automate repetitive tasks or improve efficiency. For instance, Continuous Integration and Continuous Deployment (CI/CD) pipelines can streamline your development process, freeing up developers to focus on more complex issues.

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3 Agile Methodology

Adopting an agile methodology can be particularly effective in situations of resource underestimation. Agile promotes iterative development, where you build your project in small increments. This allows for regular feedback and adjustments along the way, ensuring that you don't spend resources on features that aren't needed. Frequent stand-up meetings and sprints help keep the team aligned and focused on immediate goals, which is crucial when resources are tight.

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Felipe Nieto (Pipe Nieto)

Video Game Producer(Project Manager) - Scrum Máster - Scrum Product Owner - Unity Developer - C# - Game Developer
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Los marcos y las metodologías agiles nos permiten enfrentarnos a entornos hostiles, donde los cambios hacen parte del proceso, usar las buenas practicas que propone el agilismo de base, es recomendado para estructurar el proceso del desarrollo y así ser un poco mas precisos con las estimaciones.

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4 Clear Communication

Clear communication is paramount in any project, but even more so when resources are underestimated. You need to maintain open lines of communication with all stakeholders, including your team, management, and clients. Regular updates on progress, challenges, and any changes in scope or timelines help manage expectations and foster trust. Transparency about the resource constraints will also encourage stakeholders to work collaboratively towards finding solutions.

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5 Risk Management

Effective risk management is essential when navigating a project with fewer resources than initially planned. Identify potential risks early on and develop contingency plans to mitigate them. This might involve setting aside a buffer in your schedule to account for unforeseen delays or having a plan B for critical project components. By being proactive about potential problems, you can prevent them from derailing your project.

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Felipe Nieto (Pipe Nieto)

Video Game Producer(Project Manager) - Scrum Máster - Scrum Product Owner - Unity Developer - C# - Game Developer
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Es una etapa que muchas de las organización se salta y es mapear esos posibles riesgos del dentro del proyecto de cara a la triada TIEMPO - COSTO -ALCANCE- no simplemente identificarlos sino establecer y definir estrategias de mitigación o radicación de estos.

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6 Flexibility and Decisiveness

Lastly, maintaining flexibility and being decisive are crucial traits to ensure success against the odds. You must be willing to adapt your plan as new information comes to light and make tough decisions when necessary. This could mean cutting features that are no longer feasible or re-evaluating the project's scope. Your ability to respond quickly to changing circumstances and make informed decisions will be a determining factor in overcoming resource underestimation .

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Felipe Nieto (Pipe Nieto)

Video Game Producer(Project Manager) - Scrum Máster - Scrum Product Owner - Unity Developer - C# - Game Developer
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La utilización marcos y métodos de trabajo aplicados de manera optima, si bien son frameworks que nos dan una flexibilidad hay que aplicarlos de la mejor manera, la teoría nos propone unas buenas practicas si no se aplican bien no es culpa del agilismo sino de una mala implementación.

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You're facing resource underestimation in a software project. How will you ensure success against the odds?

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1 Prioritize Tasks

2 Optimize Resources

3 Agile Methodology

4 Clear Communication

5 Risk Management

6 Flexibility and Decisiveness

7 Here’s what else to consider

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