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Last updated on 2024年8月10日

You're facing facility maintenance challenges. How can you proactively prevent disruptions to operations?

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Facility maintenance can be a daunting aspect of managing a building or campus, but with the right strategies, you can prevent disruptions and keep operations running smoothly. As a facility manager, it's crucial to anticipate potential issues and implement proactive measures. This includes regular inspections, predictive maintenance, and ensuring that your team is well-trained and equipped to handle unexpected problems. By staying ahead of maintenance challenges, you can minimize downtime, extend the lifespan of your assets, and provide a safe and functional environment for occupants.

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Ankur K Nanda (PMP)

DC Infra Planning and retrofit,CODE at Vodafone Idea Limited
Kevin Colston

Operations Manager HMS HOST.

1 Proactive Planning

Effective facility management starts with proactive planning. This involves conducting thorough risk assessments to identify potential maintenance issues before they escalate. By creating a comprehensive maintenance schedule that addresses both short-term and long-term needs, you can allocate resources efficiently and avoid last-minute scrambles. Regularly updating your maintenance plan to reflect changes in the facility's usage or condition ensures that you stay ahead of the curve and maintain operational continuity.

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Ankur K Nanda (PMP)

DC Infra Planning and retrofit,CODE at Vodafone Idea Limited
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Always proactive planning is good as the things which we observe during inspection and the actions to rectify is very important. We should plan in such a way that without single miss every thing is covered and do first time right. If you need any expert advice then don’t hesitate so if we ask then we learn and if we learn then we got experience.

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Kevin Colston

Operations Manager HMS HOST.
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1. Learn about the equipment within the facility from top to bottom, master the blue prints to see what needs to be serviced on a periodic basis,reach out to the vendors who manufacture the equipment for recommendation on there products. 2. Always schedule hourly rounds based on the manufacturer recommends. 3. Make sure equipment and facilities are updated within the software if applicable in the system. 4.keep up on new information about the systems or new data for the team.

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Pedro Gon?alves

Aircraft Maintenance Supervisor at POAF. Retired.
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Sim e com mapa interativo com o calendário das a??es previstas por áreas de forma a que haja uma liga??o pelas diferentes partes envolvidas

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Engr. MUTEMBEREZI AIMABLE (PMP)?

Facilities Maintenance Manager
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Surely Proactive Planning is essential in preventing disruptions to operations. I and my team we conduct daily inspections and note down all the maintenance issues found. After inspection, I put the issues into categories: the ones that require immediate action and others that need proper time to fix them. For those that require immediate action, I make sure that they are fixed promptly, and then I and my engineers develop a well detailed plan of when and what shall be addressed by my team. Then, I make sure that all planned activities are executed within allotted time. This plan is based on the monthly budget allocated to maintenance activities, so we make sure that all our activities fall in the budget.

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Rubén Salda?a Bringas

Técnico de mantenimiento
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Una manera de contribuir a esta planificación es identificar los cuellos de botella en los procesos. Hay que conocer los puntos críticos que detienen por completo la actividad y los importantes que permiten al proceso continuar aunque sea a coste de una menor velocidad. Al conocer estos puntos débiles es más fácil priorizar las intervenciones y sopesar planes de contingencia para que una avería detenga el proceso productivo el mínimo tiempo posible.

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2 Preventive Measures

Preventive maintenance is the cornerstone of minimizing facility disruptions. Establishing a routine schedule for inspecting, servicing, and repairing equipment can significantly reduce the likelihood of unexpected breakdowns. Focus on high-usage areas and critical systems that could cause significant operational issues if they fail. Training your staff to recognize early warning signs of equipment wear and tear can also help in addressing problems before they become critical.

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Ankur K Nanda (PMP)

DC Infra Planning and retrofit,CODE at Vodafone Idea Limited
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Unexpected breakdown happened max time due to human errors .when someone miss or not followed instructions, so train to trainer is also required to get all the things right as required. Preventive maintenance only work if people are agile to their job.

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Rubén Salda?a Bringas

Técnico de mantenimiento
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En la labor de vigilancia de los equipos es importante que participen activamente todos los empleados. Cuantos más ojos observen, menor probabilidad de que algo pase desapercibido. Un nuevo ruido, una mancha de aceite en un ambiente limpio, una viruta metálica, o un olor a goma quemada puede ser un aviso de un mal funcionamiento. El equipo de mantenimiento si le llegan estos avisos es capaz de comprobarlos y anticiparse a una avería en mal momento.

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3 Technology Integration

Embracing technology can greatly enhance your facility maintenance strategies. Integrating Building Management Systems (BMS) allows for real-time monitoring of a facility's critical systems and can alert you to issues before they become disruptive. Additionally, using Computerized Maintenance Management Systems (CMMS) helps in organizing maintenance tasks, tracking performance, and storing historical data, which is invaluable for predictive maintenance efforts.

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Rubén Salda?a Bringas

Técnico de mantenimiento
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Compartir el conocimiento y alimentar una base de información con datos útiles permite resolver en menos tiempo las averías, aprovechar la experiencia de otros compa?eros, y fomentar el concepto de equipo de mantenimiento. Es importante documentar las actuaciones y si es necesario generar guías y manuales multimedia para compartir el como se hacen algunas tareas específicas del mantenimiento. La implicación del equipo de mantenimiento en estas tareas será gratificante tanto para quien comparte conocimientos generando el contenido, como para el que recibe y pone en práctica lo aprendido.

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Ankur K Nanda (PMP)

DC Infra Planning and retrofit,CODE at Vodafone Idea Limited
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Absolutely right if all the things are in place then there should be no problem. But employees engagement and training is missing some time so I advice to have proper training on tools.

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Ankur K Nanda (PMP)

DC Infra Planning and retrofit,CODE at Vodafone Idea Limited
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Absolutely right if all the things are in place then there should be no problem. But employees engagement and training is missing some time so I advice to have proper training on tools.

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Ankur K Nanda (PMP)

DC Infra Planning and retrofit,CODE at Vodafone Idea Limited
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Absolutely right if all the things are in place then there should be no problem. But employees engagement and training is missing some time so I advice to have proper training on tools.

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Ankur K Nanda (PMP)

DC Infra Planning and retrofit,CODE at Vodafone Idea Limited
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Absolutely right if all the things are in place then there should be no problem. But employees engagement and training is missing some time so I advice to have proper training on tools.

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4 Team Training

A well-trained maintenance team is essential for proactive facility management. Regular training sessions ensure that your team is up-to-date with the latest maintenance techniques and safety protocols. Encourage knowledge sharing among team members to foster a collaborative environment where everyone is prepared to handle emergencies. Empowering your team with the right tools and information leads to efficient problem-solving and prevents operational disruptions.

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5 Vendor Partnerships

Establishing strong relationships with vendors and contractors is another key element in proactive facility management. Select vendors with proven track records and ensure they understand your facility's specific needs. Having reliable partners means that you can quickly mobilize external resources when in-house capabilities are exceeded, particularly during emergencies or for specialized maintenance tasks. This collaborative approach ensures that your facility operates without interruption.

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6 Continuous Improvement

Lastly, adopting a mindset of continuous improvement will keep your facility management practices ahead of potential issues. Regularly review and analyze maintenance logs, feedback from occupants, and performance data to identify trends and areas for enhancement. Encourage a culture of innovation within your team, where new ideas for improving efficiency and preventing disruptions are welcomed and explored. This ongoing process of refinement is essential for maintaining operational excellence.

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Rubén Salda?a Bringas

Técnico de mantenimiento
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Los números no nos dicen nada, pero cuando se transforman en gráficas y se analizan tendencias a lo largo del tiempo, se pueden apreciar degradaciones de elementos de la instalación que a corto plazo son muy difíciles de detectar. Es fácil detectar un pinchazo, pero pasa desapercibido el desgaste por fatiga de los elementos de la suspensión. Y se van degradando poco a poco pero como usuarios nos adaptamos a la suspensión cada día, sin darnos cuenta del desgaste que está sufriendo. Es con el tiempo la suspensión está KO y no hemos sido capaces de detectar la degradación antes de llegar a la avería. Hemos perdido la oportunidad de hacer el mantenimiento preventivo. Un inteligente análisis de los datos nos ayuda en el mantenimiento

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're facing facility maintenance challenges. How can you proactively prevent disruptions to operations?

1

2

3

4

5

6

7

1 Proactive Planning

2 Preventive Measures

3 Technology Integration

4 Team Training

5 Vendor Partnerships

6 Continuous Improvement

7 Here’s what else to consider

Facility Management (FM)

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You're facing facility maintenance challenges. How can you proactively prevent disruptions to operations?

1

2

3

4

5

6

7

1 Proactive Planning

2 Preventive Measures

3 Technology Integration

4 Team Training

5 Vendor Partnerships

6 Continuous Improvement

7 Here’s what else to consider

Facility Management (FM)

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