You're facing construction delays. How can you effectively discuss timeline setbacks with clients?

Before reaching to announce a delay. This have been identified in the Risk and the associated mitigation measures. Assess the delay if it is a Contracotr delay or a Client delay. analyse the concurrency. Provide the potential solutions acceleration to recover if contractor delay fast track procurement if material delay instrcut acceleration Accept an EOT Provide the Pros and Cons for each solution and the contractual behind each solution

Always bear in mind IT IS A TEAMWORK, the relevant project team should have multiple delay response workshops to explore all the possible workaround plans, their pros and cons, risk / opportunity, cost implications, required additional resources with associated procurement and mobilization plans, irrecoverable delay if any, then select the top plans agreed on by the team. After preparing a comprehensive report for these planes covering all of their aspects supported by recommendations, a meeting with the Client team should take place to present the same to them to facilitate discission taking and moving forward.

Define the mile stones and requirements from the Client and hence delays caused by the it such as delays in approval of TDS of material and samples , delays in approval of shop drawings, delays in site receipts Delays in variations approval Delays in payment Delays in approval of Value Engineering if any Define the effect of unforeseen conditions Restrictions set by the Client Obstacles caused by the Client which affects the work progress negatively Define changes which is necessary but with direct impact on time as will as on cost Restrictions set by local authorities which have not been counted for and it might include but not limited to new regulations to recruitment, new regulations to taxes

It's useful to identify Employer Risk Events as early as possible and keep updating and communicating the status of these events to the stakeholders. Chances are quite high that delays will be occurring due to these risk events. So, maintaining the records and documents related to the rise & impact of these delay events will help in assessing the overall impact on the Project. It will also help in forging understanding to the Employer as Contractor was regularly updating on the risk events to the Employer.

Early communication of potential delay reserves right to the parties to claim EOT contemporarily. But at the first instance, it shall not be used to reserve the rights or the contractor is going to delay the project. It is to be analysed for possible solutions to avoid occurrence of the event. Communication shall not be limited to notifying a problem or an event. It shall also provide probable solution to act on it.

When you suspect in any issue that could possibly cause a delay, it's important to promptly rise a flag notify your client about any expectations for potential delay. Putting off sharing bad news only worsens the situation and could definitely damage trust. Be straightforward about the issue and be prepared to explain your plan for avoiding it if possible or otherwise delay mitigation plan. Hiding the issue will neither solve it nor keep it hidden forever and sooner or later the client will discover it. Being transparent in such cases is crucial; offer all the relevant details to ensure your client fully understands the circumstances. The aim is to cultivate a collaborative relationship where both sides can tackle problems together.

Bad news does not get better with age. Communicate early and often and let the hive mind help solve the issue. Lead by driving pro-active discussions with positive reinforcement without finger pointing.

The final step when offering solutions is to consider contingencies, ie what are the options if (when) everything doesn't go to plan. Thinking about potential risks in advance and having strategy options to manage or mitigate makes it easier to pivot when challenges inevitably present themselves.

After outlining the reasons for the delay, immediately provide your client with a plan to limit its impact. This demonstrates proactivity and commitment to the project's success. Discuss any alternative tactics or workflow changes that could help you reclaim lost time. Your client will appreciate your commitment to finding solutions, which can go a long way towards maintaining a good working relationship.

Provide options or solutions to mitigate the impact on the client. We can offer [specific solutions] to help manage the delay or adjust our scope to better fit your needs during this period.

As a client, I actually welcome challenges being highlighted and solutions being worked on together in collaborative manner. If a contractor presents a problem and a solution together, my instant assumption is that they have known about the issue for some time, which I would not appreciate. What I look for is a contractor to highlight issues with a plan and sufficient resource to solve it, in an open transparent manner.

Once you've defined the problem and proposed remedies, it's important to reset expectations. Given the delay, be honest about what you can achieve moving forward. It is preferable to set realistic deadlines than to make promises you cannot keep. This could entail modifying the project timeframe and possibly renegotiating contract terms if necessary. Your client will value your honesty and efforts to keep the process flowing as smoothly as possible.

? Enfrentas Retrasos en Construcción: ?Cómo Realinear las Expectativas con los Clientes? ??? Después de explicar el problema y presentar soluciones, el siguiente paso es realinear las expectativas. ?? Sé honesto sobre lo que se puede lograr en el futuro, teniendo en cuenta el retraso. Establece plazos realistas en lugar de hacer promesas que no podrás cumplir. ???? Esto puede incluir la revisión del cronograma del proyecto y la posible renegociación de los términos del contrato si es necesario. Tu cliente valorará tu honestidad y tu esfuerzo por mantener el proyecto en marcha de la manera más eficiente posible. ???? ?Comparte esta publicación para ayudar a otros a gestionar los contratiempos con integridad y eficacia! ?? #Construcción

This is the scope alignment stage where scope, bill of materials, schedule and cost have to be mutually aligned and documented. Estimate and schedule plays a major role in this stage. It's always better to highlight the recovery plan/ anticipated time delays and contingencies. This honesty and efforts will be always appreciated by the client and moves the project forward.

Utiliza técnicas de gestión de proyectos para revisar y ajustar el cronograma de manera realista. Manten una comunicación abierta y honesta con el cliente sobre los plazos y cualquier cambio necesario en los términos del contrato para el éxito de la gestión y su culminación eficiente y efectiva.

Um atraso identificado e com uma solu??o a vista quase sermos nos obrigará a mudar ou reavaliar as expectativas para s nossa constru??o. Seja uma mudan?a no horário de trabalho, no custo total, onde quer que seja o maior impacto, devemos seguir a clareza de informar as partes interessadas de modos que surpresas sejam evitadas.

?? Enfrentas Retrasos en Construcción: ?Cómo Mantener una Comunicación Efectiva con los Clientes? ??? Después de discutir el retraso y proponer soluciones, es crucial mantener abiertas las líneas de comunicación. ???? Las actualizaciones periódicas, ya sean reuniones semanales, correos electrónicos o llamadas telefónicas, son clave para aliviar las preocupaciones del cliente y demostrar que estás al tanto de la situación. ???? Una comunicación constante no solo gestiona las expectativas, sino que también fortalece la relación de trabajo, ayudando a enfrentar juntos los desafíos del proyecto. ???? ?Comparte esta publicación para que otros también manejen eficazmente los contratiempos en sus proyectos! ?? #Construcción #GestiónDeProyectos

When discussing construction deadlines for a house, it's important to be clear, specific, and realistic. Here are some key points to cover: 1. **Understand Potential Delays**: - Talk about common causes of delays (e.g., weather, supply chain issues, permit approvals). - Develop a contingency plan for handling delays. 2. **Regular Communication**: - Schedule regular check-ins or progress meetings. - Use these meetings to review the status of the project, address any issues, and adjust timelines if necessary.

Keep the lines of communication open throughout the project. Regular updates on progress, even if there are no further delays, help keep the client informed and reassured.

This is vital to disabuse the client regarding lack of efforts on our part. Where supply orders on vendors / manufacturers are placed as per agreed schedule, delays attributed to the vendors must be highlighted. Transparency isthe key to avoid disputes on account of the delays. It is often possible to telescope some activities and concurrent work fronts may be tackled whereever feasible . The delays due to cashflow problems due to non payment by the client must be well documented and articulated as soon as they occur. And all revisions to the work schedules must be well assessed and reallistic. Any glossing over the real causes does more harm to the project.

N?o existe uma obra sem problemas, uma das ferramentas mais úteis para reduzir o impacto de possíveis problemas é a comunica??o, a qualidade da comunica??o está intimamente ligada a gest?o das expectativas ligadas a constru??o. Futuras preocupa??es podem ser conhecidas com a implementa??o de meios eficientes de comunica??o.

Agree with point 6, that is the mitigation efforts as the stakeholders will be made aware of the result oriented efforts put in by the agency for fair compensation

Don't assume you know what a customer is thinking at the end of a project. You need to ask, regardless of whether you think the project was an endless string of challenges or a "home run." Make a habit of asking at least two questions of every customer at the end of every project: 1) What was the best part of working with us? 2) What was the worst part of working with us?

Discuss what went wrong, what could be improved and engage with in any other concerns that may exist. It is better to communicate with the client and listen to strategies from both parties on ways to increase efficency safely.

Las lecciones aprendidas en un sprint o una fase del watefall debe aplicarse a otras fases o proyectos. Una biblioteca de lecciones aprendidas y su gestión es un recurso valiosísimo para las organizaciones y los equipos de proyecto. Lessons learned in a sprint or a waterfall phase should be applied to other phases or projects. A lessons learned library and its management is an invaluable resource for organizations and project teams.