In a technical environment it's not easy to establish shared workspaces, as employees work with more physical documents, spareparts and equipment for their daily work than others in different business units.

Shared workplaces are common nowadays in big companies and designating specified areas among the workplace depending on functionality is the most suitable way to reduce conflicts, for example: providing private meeting booths, providing several meeting rooms and lounges, providing brainstorming and sharing areas, providing designated area for eating for hygiene purposes and ext …

In an office environment, shared workspace can negatively impact morale because it makes employees feel disposable and without value. The idea of implementing a schedule sounds good in theory, and it might suit some employees, but most employees prefer more certainty. Management that promotes shared workspaces is not really showing respect for employees. (I agree with Bernie Outram's solution.)

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To resolve conflicts in shared workspace usage, begin with clear policies on access and scheduling, ensuring transparency and fairness. Implement a booking system to manage peak times and allocate slots according to team needs, preventing overuse by a single group. Regularly communicate the importance of shared space etiquette and organise feedback sessions, allowing employees to voice concerns or suggest improvements. Encourage a rotating schedule if demand is high, and designate alternative spaces when possible. By fostering open communication and structured policies, you’ll promote a cooperative, efficient environment that meets everyone’s needs fairly.