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You're dealing with scope creep in Business Architecture. How do you ensure Agile practices stay intact?

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Scope creep, the bane of many projects, can silently derail your Business Architecture efforts. It's that moment when what was supposed to be a well-defined project slowly starts expanding without proper control, potentially compromising the very Agile practices that are meant to keep your project on track. Agile, a project management and product development approach that values adaptability, rapid delivery, and continuous improvement, can be your best defense against scope creep. But how do you ensure that Agile practices remain intact when scope creep looms? Let's delve into some strategies that will help you maintain agility and keep your Business Architecture projects from ballooning out of control.

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Jeroen Geurtsen

Associate director Accenture BV. Consultancy can be CIO-level, Business & IT architect, Program Project & Change…
Jacobus A. du Preez

Lead Transition Architect @ Tronox | Enterprise Architecture Consultant

1 Recognize Creep

To combat scope creep in Business Architecture, you must first be able to recognize it. This can be challenging because changes often seem small or beneficial at first. However, collectively, they can lead to significant deviations from the original plan. You should regularly review project objectives and deliverables with your team to ensure alignment. If a proposed change doesn't support the core goals or adds unnecessary complexity, it's likely a sign of scope creep. Remaining vigilant and questioning the necessity and impact of each change helps maintain the integrity of your Agile practices.

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Jeroen Geurtsen

Associate director Accenture BV. Consultancy can be CIO-level, Business & IT architect, Program Project & Change, Product manager, etc. Also Trainer AgilePM?,Scrum?,MSP?,DevOps,BigData?,PRINCE2?, Benefits?, LeanSS &more.
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Initiative MUST clear link to Business Strategy. Scope creep also 100%. We live in VUCA world, Strategy can change. Not only focus original Product Goal, refine Strategic Vision / Epics – and reprioritize User stories / Increments. Look at benefits, and at disbenefits (minimize pain of change). Scope Creep might block budget / capacity / business / other improvements. Agile Business Analyst should start! For Scope Creep, you MUST do Agile Portfolio Mngmt (many times/year). Portfolio Vision is trigger for Objective / Epics, dependencies. So update Product Goal, evaluate all User Story’s / Prioritized Requirements List / Product Backlog. Ensure it is good prioritized and MUST HAVES can certainly delivered, SHOULD HAVES are likely delivered.

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Jacobus A. du Preez

Lead Transition Architect @ Tronox | Enterprise Architecture Consultant
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Be proactive and start with the understanding that scope creep will occur and it needs to be proactively managed. Start with a contract or memorandum of understanding (MOA) on how scope creep will be handled, from the onset of the project. Contracting philosophies such as FIDIC and NEC is helpful in this regard. Defined what is considered as scope creep and what the implications on quality, risk, cost, timeliness, and benefit are if the change is implemented or not implemented. Once stakeholders have a clear understanding of what scope creep is and what the implications are, they will re-evaluate their willingness to insist on the change. UNDERSTAND that requirements only really become clear when the solution is delivered and being used

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Nadeem Malik

Enterprise Architect - providing enterprise-wide insights, promoting standardization, reducing costs, mitigating risk, increasing agility, realizing strategies, and driving innovation.
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Implement a robust change control system. It's like being a vigilant gatekeeper - scrutinize each proposed change. Use capability mapping to visualize how changes impact the overall architecture landscape, ensuring additions align with strategic goals.

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Shanzeh Shunaid

Founder & CEO at SMB Services
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Scope creep is a persistent challenge in business architecture, especially when Agile methodologies are in place. To maintain Agile principles, it's crucial to establish clear boundaries. Prioritization is key; use techniques like MoSCoW (Must Have, Should Have, Could Have, Won't Have) to rank requirements. Regular refinement of the product backlog ensures alignment with business objectives. Effective communication is paramount; transparently discuss the impact of additional requirements on timelines and resources. Consider timeboxing for specific architecture initiatives to prevent overextension.

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2 Agile Principles

Understanding and adhering to Agile principles is crucial in preventing scope creep. The Agile Manifesto emphasizes individuals and interactions over processes and tools, working software over comprehensive documentation, customer collaboration over contract negotiation, and responding to change over following a plan. By prioritizing these values, you create a flexible environment that can absorb necessary changes without disrupting the overall project flow. Ensure that every team member is familiar with these principles and applies them daily to keep the project's scope in check.

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Nadeem Malik

Enterprise Architect - providing enterprise-wide insights, promoting standardization, reducing costs, mitigating risk, increasing agility, realizing strategies, and driving innovation.
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Foster a culture of adaptive planning. It's like sailing a ship - adjust your course while keeping the destination in sight. Employ iterative architecture development to accommodate necessary changes without compromising core Agile values.

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3 Effective Backlog

An effective product backlog is a key tool in managing scope creep within Agile Business Architecture. It's a prioritized list of features, enhancements, and bug fixes that guides the development team on what to work on next. By maintaining a well-groomed backlog, you ensure that only the most valuable and relevant tasks are focused on. This practice helps prevent the inclusion of unnecessary features that can cause scope creep. Regularly refine your backlog, and involve stakeholders in the process to align expectations and priorities.

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4 Stakeholder Engagement

Engaging stakeholders effectively is essential in managing scope creep in Business Architecture. Clear communication about project goals, progress, and limitations helps set realistic expectations. Use Agile ceremonies like sprint reviews and demos to involve stakeholders and get feedback. This inclusive approach ensures that any changes in scope are fully discussed, vetted, and agreed upon by all parties before being implemented. It also reinforces the collaborative nature of Agile, keeping everyone on the same page and focused on delivering value.

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Nadeem Malik

Enterprise Architect - providing enterprise-wide insights, promoting standardization, reducing costs, mitigating risk, increasing agility, realizing strategies, and driving innovation.
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Cultivate transparent, continuous stakeholder communication. It's like hosting a collaborative workshop - everyone contributes to shaping the outcome. Leverage visual modeling techniques to clearly illustrate the impact of scope changes on the overall architecture.

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5 Incremental Delivery

Incremental delivery is at the heart of Agile and an effective antidote to scope creep in Business Architecture. By breaking down the project into smaller, manageable pieces that can be completed in short cycles or sprints, you can deliver value continuously. This approach allows for frequent reassessment of project priorities and makes it easier to adapt to change without letting the scope spiral out of control. Encourage your team to focus on completing these increments to a high standard before moving on to new features or requirements.

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6 Continuous Improvement

Finally, embracing continuous improvement is vital for keeping Agile practices intact amidst scope creep. Agile methodologies like Scrum encourage regular retrospectives where the team reflects on what went well and what could be improved. Use these sessions to identify any instances of scope creep and discuss strategies to prevent them in the future. By fostering a culture of continuous learning and adaptation, you empower your team to recognize and address scope creep proactively, ensuring your Business Architecture initiatives remain Agile and effective.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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You're dealing with scope creep in Business Architecture. How do you ensure Agile practices stay intact?

1

2

3

4

5

6

7

1 Recognize Creep

2 Agile Principles

3 Effective Backlog

4 Stakeholder Engagement

5 Incremental Delivery

6 Continuous Improvement

7 Here’s what else to consider

Business Architecture

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You're dealing with scope creep in Business Architecture. How do you ensure Agile practices stay intact?

1

2

3

4

5

6

7

1 Recognize Creep

2 Agile Principles

3 Effective Backlog

4 Stakeholder Engagement

5 Incremental Delivery

6 Continuous Improvement

7 Here’s what else to consider

Business Architecture

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感谢您的反馈

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