Your team is divided on project scope changes. How will you align resources for success?

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When your team is at odds over project scope changes, it can feel like navigating a ship through stormy seas. As a project coordinator, your role is to align resources and steer the project back on course toward successful completion. Understanding the root of disagreements and addressing them with clear communication and strategy is vital. You must be a mediator, an organizer, and a problem-solver, all while keeping your team focused on the common goal. In this article, you'll discover how to reconcile differing opinions and realign your team's efforts to ensure the success of your project.

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Omololaeni Alabi (MPH)

Project Management |Program Management |Health Systems Strengthening |Data Analysis

1 Assess Impact

Before making any decisions, it's crucial to evaluate how the proposed scope changes will impact the project. This includes considering the additional resources needed, potential delays, and the effects on the project's budget and quality. By conducting a thorough impact analysis, you can present factual data to your team, which serves as a neutral ground for discussions. This information will also help you prioritize tasks and reallocate resources effectively, ensuring that the most critical aspects of the project are not compromised.

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Emanuel Franco

Lic. en Psicologia
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En mi caso particular, como coordinador de Higiene, es clave aplicar este enfoque al gestionar cambios que puedan impactar en los protocolos o la calidad del servicio. Coincido en que las modificaciones deben ser evaluadas a fondo, considerando los recursos humanos y materiales que se necesitarán, así como cualquier posible impacto en el cumplimiento de las normas de seguridad y calidad, especialmente en el contexto de acreditaciones como JCI. Esto permitirá tomar decisiones informadas, priorizar adecuadamente y asegurar que los estándares de calidad no se vean comprometidos.

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Harpreet Singh

COO | Projects | PMO | Ex-Prestige, M3M, Feedback, Max, JLLM, 3C, EIL | Hotels, Hospitals, Mixed Use, Residential, Commercial, Institutional | 30+ Years | Fellow IEI | Real Estate Development & Operations | Leadership |
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Align resources by: 1. Clearly communicating the new scope and its benefits. 2. Adapting roles based on skills and availability. 3. Setting realistic deadlines and prioritizing tasks. 4. Providing necessary training and support. 5. Monitoring progress and addressing challenges promptly.

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2 Open Dialogue

Creating an open dialogue within your team is essential. Encourage team members to voice their concerns and suggestions regarding the scope changes. This fosters a collaborative environment where everyone feels heard and valued. During these discussions, focus on understanding each team member's perspective and the rationale behind their stance. By doing so, you can identify common ground and areas of compromise, which are key to resolving conflicts and moving forward.

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3 Prioritize Goals

To align your resources for success, it's important to revisit and prioritize the project's goals. Clearly define what the project aims to achieve and how the scope changes align with these objectives. If certain changes do not support the primary goals, they may need to be reconsidered or modified. Prioritizing goals ensures that everyone on the team understands what is most important and helps guide decision-making when it comes to resource allocation.

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Omololaeni Alabi (MPH)

Project Management |Program Management |Health Systems Strengthening |Data Analysis
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For resource allocation to be successful, it is important to bring everyone on board at every phase of the project. Scope changes? Inform the team. How is the scope changes affecting the project objectives and resources? It is pertinent to communicate this with the team for informed decision making.

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4 Resource Reallocation

Once you have a clear understanding of the impact and priorities, you can begin reallocating resources accordingly. This may involve shifting team members to different tasks, adjusting timelines, or requesting additional funds or materials. Effective resource reallocation is based on the current project status and the anticipated needs arising from the scope changes. It's important to be flexible and responsive as new information becomes available or as project requirements evolve.

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5 Build Consensus

Building consensus among your team is a pivotal step in moving past disagreements on scope changes. To achieve this, you may need to facilitate compromise and ensure that all voices are heard. Present a unified vision of how the scope changes will benefit the project and address any lingering concerns. Once consensus is reached, document the decisions made and the rationale behind them to prevent future misunderstandings and to maintain clarity as the project progresses.

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6 Monitor Progress

Finally, after aligning your resources and setting the new course for your project, continuous monitoring is essential. Keep track of progress against the revised plan and make adjustments as necessary. Regularly updating your team on the project's status not only keeps everyone informed but also reinforces their commitment to the shared objectives. Monitoring progress also allows you to quickly identify and address any issues that may arise, ensuring that the project remains on track for success.

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Omololaeni Alabi (MPH)

Project Management |Program Management |Health Systems Strengthening |Data Analysis
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Monitoring and evaluation aids timely identification of any issue that may arise during project execution. It also helps to know if the project is being executed according to the objectives, the successes and the failures.

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Your team is divided on project scope changes. How will you align resources for success?

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1 Assess Impact

2 Open Dialogue

3 Prioritize Goals

4 Resource Reallocation

5 Build Consensus

6 Monitor Progress

Project Coordination

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