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Your organization has suffered a major data loss. How can you prevent it from happening again?

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Data loss is a nightmare for any organization, especially if it affects critical business operations, customer data, or legal compliance. Whether it was caused by human error, hardware failure, malware, or natural disaster, you need to take immediate steps to recover your data and prevent it from happening again. In this article, you will learn some best practices for network backup and recovery software, and how to implement them in your organization.

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1 Assess the damage

The first thing you need to do after a data loss is to assess the extent and impact of the damage. You need to identify which data was lost, how important it was, and how it can be restored. You also need to determine the root cause of the data loss, and whether it affected your network security, performance, or availability. You can use network monitoring tools, logs, and audits to help you with this task. Based on your assessment, you can prioritize your recovery actions and communicate with your stakeholders.

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2 Restore your data

The next step is to restore your data from your backup sources. Depending on the type and frequency of your backups, you may have different options to recover your data. For example, you may have full backups that contain all your data, incremental backups that contain only the changes since the last full backup, or differential backups that contain the changes since the last full or incremental backup. You may also have cloud backups that store your data online, or offline backups that store your data on physical media. You need to choose the backup source that best suits your recovery objectives, such as the recovery point objective (RPO), which is the maximum acceptable amount of data loss, and the recovery time objective (RTO), which is the maximum acceptable amount of downtime.

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3 Review your backup strategy

Once you have restored your data, you need to review your backup strategy and see how you can improve it. You need to evaluate your backup software, hardware, policies, and procedures, and identify any gaps or weaknesses that may have contributed to the data loss. For example, you may need to update your backup software to the latest version, replace your backup hardware with more reliable or scalable devices, revise your backup policies to include more data or frequency, or improve your backup procedures to ensure compliance and security. You may also need to test your backups regularly to verify their integrity and usability.

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Darco Clanita

Backup Administrator @ Rabobank | Backup Systems Administration
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In my opinion data loss means inability to recover it even from backups. As long as you have backups we cannot talk about data loss, when they are within the RTO ( recovery time objective ). So when you reach beyond the Recovery Point Objective ( how much data loss tolerance is agreed within a period of time ), then it’s clear that you need to assess your backup & recovery strategy. In enterprise we should always have clustered systems in different datacenters ready to failback / failover. This significantly reduces the risk of data loss.

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4 Implement a disaster recovery plan

A disaster recovery plan is a document that outlines how your organization will respond to a major disruption or disaster that affects your network and data. It includes the roles and responsibilities of your staff, the resources and tools you need, the steps and procedures you follow, and the goals and metrics you measure. A disaster recovery plan can help you minimize the impact of a data loss, and ensure a smooth and speedy recovery. You need to create a disaster recovery plan that covers all the possible scenarios and risks that may cause a data loss, and update it as your network and business needs change.

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Amir Sepas Moghaddam

Storage and Backup Team Leader at Aryahamrah Co. (AHS)
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In my experience, you should always have a robust and reliable disaster recovery plan, getting ready for the worst scenarios. it is also important to keep this plan, updated and tested, according to the business needs, such as class of services and SLA.

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Ron Brown

Sysadmin | Software Engineer | Linux Enthusiast
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It's important to test your backups and your disaster recovery plan on a regular basis. All too often a company only learns something isn't getting backed up properly until its too late.

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5 Educate your staff

One of the most common causes of data loss is human error, such as accidental deletion, modification, or corruption of data. Therefore, you need to educate your staff on the importance of data protection, and the best practices for backup and recovery. You need to train your staff on how to use your backup software, how to follow your backup policies and procedures, and how to report and resolve any issues or incidents. You also need to raise awareness of the potential threats and vulnerabilities that may compromise your network and data, such as phishing, ransomware, or unauthorized access, and how to prevent and mitigate them.

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Ron Brown

Sysadmin | Software Engineer | Linux Enthusiast
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Policies and procedures should be in place to ensure mission-critical data is only stored in designated places. This will help ensure the data will actually be backed up.

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6 Invest in network backup and recovery software

Network backup and recovery software is a tool that automates, manages, and monitors your backup and recovery processes. It can help you save time, money, and resources while improving network performance, security, and reliability. This software can provide various features and benefits, such as scheduling and automating backup tasks, encrypting and compressing backup data, verifying and validating data accuracy and completeness, generating reports and alerts on backup status, performance, and issues, as well as restoring and recovering data quickly with the best recovery mode for the situation.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Ron Brown

Sysadmin | Software Engineer | Linux Enthusiast
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It's important to perform an inventory of mission-critical data across all systems in the company, including any cloud services. This can help identify what data needs to be backed up when implementing a backup strategy.

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Your organization has suffered a major data loss. How can you prevent it from happening again?

1

2

3

4

5

6

7

1 Assess the damage

2 Restore your data

3 Review your backup strategy

4 Implement a disaster recovery plan

5 Educate your staff

6 Invest in network backup and recovery software

7 Here’s what else to consider

Computer Networking

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Your organization has suffered a major data loss. How can you prevent it from happening again?

1

2

3

4

5

6

7

1 Assess the damage

2 Restore your data

3 Review your backup strategy

4 Implement a disaster recovery plan

5 Educate your staff

6 Invest in network backup and recovery software

7 Here’s what else to consider

Computer Networking

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