Your key program is draining its resources. How will you bring it back on track?
Are your projects off the rails? Dive in and share your strategies for steering them back to success.
Your key program is draining its resources. How will you bring it back on track?
Are your projects off the rails? Dive in and share your strategies for steering them back to success.
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Besides all the insightful recommendations of the colleagues before me, I would add: DARE TO CONTINUE and discuss with your ba(n)(c)kers to give some breathing space! When a project is successful and teams believe in it, managers also do need to dare to defend it and ask/look for more resources instead of cutting the wings of success.
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When a key program is draining resources, I focus on: 1. Reassessing Scope: Identify scope creep and trim non-essential elements with stakeholders. 2. Optimizing Resources: Reallocate to high-impact areas and critical needs. 3. Cost Control: Tighten budget tracking and explore cost-saving without losing quality. 4. Reignite Team Spirit: Remind the team of the program’s purpose and celebrate small wins to boost morale. This approach brings control back and re-energizes the path to success.
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- Assess resource plan, assignments and do a root cause analysis - Do resource capacity planning and identify teams which need more support - Replan based on team capacity and re-deploy resources
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Recovering a Program: Deep Dive: Thoroughly assess the program's health, including scope, schedule, budget, resources, risks, and benefits. Identify problem areas and root causes. Revisit objectives and resource allocation. Recovery Plan: Set realistic goals, enhance communication, manage risks proactively, and implement rigorous monitoring and control. Leadership and Engagement: Ensure strong leadership and engage all stakeholders in the recovery process.
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What I learned: Be courageous and humble to - look at your goals and identify the core ones to maintain and for the others define whether they can be delegated outside your team/organization or whether you have to drop them. And make peace with it. - assess your resources: there’s always a way to do more with less. Who are your allies? Who has interest to lend a hand? Partnerships and task shifting are key to optimize your resources. - bring your team together: what would help them to be perform better? What concerns do they have that you can help them address? You are not alone, reach out.
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