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Your colleague just made a critical error on their computer. How do you prevent data disasters in the future?

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Discovering that a colleague has made a critical error on their computer that leads to data loss or system failure can be a harrowing experience. However, it is a teachable moment for everyone in the office. Information Technology (IT) is not just about fixing problems; it's about preventing them. In the aftermath of such an incident, you're likely wondering how to avoid such data disasters in the future. By taking proactive steps and implementing best practices, you can significantly reduce the risk of critical data loss and keep your digital environment secure and efficient.

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Prakash K.

Senior Technology Services Engineer @ Walmart [ CSM? | CSD? | PSM? | CSPO? | PSPO? | 12x Microsoft? Azure? certified…
Himanshu Singhal

CEO | CISO | IT Leader | Entrepreneurship | AIML | IOT | Digitization

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MD ARSH

Aspiring IT Professional | BCA Student at JIMS Vasant Kunj, IP University | B.Com(BPM) Foundation Achieved

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1 Educate Staff

The first line of defense against data disasters is education. Ensure that your colleagues understand the importance of following IT policies and best practices. Regular training sessions on data management, recognizing phishing attempts, and safe browsing habits can go a long way. Remind them to save work frequently and to be cautious with email attachments and links from unknown sources. A well-informed team is less likely to make mistakes that could jeopardize the company's data integrity.

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MD ARSH

Aspiring IT Professional | BCA Student at JIMS Vasant Kunj, IP University | B.Com(BPM) Foundation Achieved
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- Educate colleagues on the importance of IT policies and best practices. - Conduct regular training sessions on data management. - Teach how to recognize phishing attempts and safe browsing habits. - Remind them to save work frequently. - Caution about email attachments and links from unknown sources. - A well-informed team helps protect data integrity.

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Sayoni Ghosh

Human Resource Executive at Intello Group INC.
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To prevent future data disasters after a critical error, implement regular backups, use version control, and ensure robust cybersecurity practices. Invest in employee training to enhance their technical skills and awareness.

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Prakash K.

Senior Technology Services Engineer @ Walmart [ CSM? | CSD? | PSM? | CSPO? | PSPO? | 12x Microsoft? Azure? certified | 4x GCP? certified | Core Java | Go | Microservices | JPA | DSA | SOLID design principles ]
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To prevent data disasters in the future, - educate the associate to follow the best practice like daily backup or saving in cloud - ensure to save the work every now and then

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2 Backup Data

Backing up data regularly is crucial. Encourage your colleagues to utilize automated backup solutions that copy files to a secure location, such as an external hard drive or cloud storage service. Explain the concept of the 3-2-1 backup rule: keep three copies of any important file, use two different storage types, and ensure one copy is offsite. By doing so, you ensure that, even in the case of a local disaster, a recent version of the data is retrievable.

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Collins Uket

Devops Engineer | Cloud Solutions Architect | Cloud Security Engineer | Software Tester
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Think of this; So, your colleague lost important data? Don't worry, it happens! But let's prevent it from happening again. Think of backups as a safety net for your data. If your computer crashes, a backup lets you shrug it off and say, "No worries, I've got this!" Backups are copies of your data stored safely, like on an external hard drive or in a cloud storage service. If something goes wrong, you can restore your data and get back to business! To make backups a habit: Set reminders to back up data regularly Use automatic backup services Store backups in a safe place Backups are like data insurance. You might not need them often, but when you do, you'll be glad you have them! So, set up those backups and sleep peacefully.

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Prakash K.

Senior Technology Services Engineer @ Walmart [ CSM? | CSD? | PSM? | CSPO? | PSPO? | 12x Microsoft? Azure? certified | 4x GCP? certified | Core Java | Go | Microservices | JPA | DSA | SOLID design principles ]
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To prevent data disasters in the future, - take the backup regularly - sometimes email the file to ourself to have a copy -save in cloud drive provided

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3 Implement Access Controls

Access controls are essential for protecting sensitive information. Teach your colleagues about the principle of least privilege (PoLP), which means giving users the minimum levels of access—or permissions—needed to perform their job functions. User accounts should have strong, unique passwords, and administrative privileges should only be granted to those who need them to prevent accidental or malicious changes to system settings or data.

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Himanshu Singhal

CEO | CISO | IT Leader | Entrepreneurship | AIML | IOT | Digitization
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In my opinion, preventing data disasters from critical errors can be effectively managed by implementing access controls. Role-Based Access: Assign access levels based on roles to ensure that only authorized personnel can make critical changes. Multi-Factor Authentication: Use multi-factor authentication (MFA) to add an extra layer of security, reducing the risk of unauthorized access. Regular Audits: Conduct regular audits to review access permissions and ensure compliance with security policies. These measures can help mitigate risks and protect sensitive data from potential errors and unauthorized access.

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Prakash K.

Senior Technology Services Engineer @ Walmart [ CSM? | CSD? | PSM? | CSPO? | PSPO? | 12x Microsoft? Azure? certified | 4x GCP? certified | Core Java | Go | Microservices | JPA | DSA | SOLID design principles ]
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To prevent data disasters in the future, - always validate the user authentication and authorization with clear clarity -avoid provisioning write access to all

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4 Regular Updates

Keeping software updated is key to security. Encourage your colleagues to install updates for operating systems, applications, and antivirus software as soon as they become available. These updates often contain patches for security vulnerabilities that have been discovered since the last version was released. Delaying these updates can leave systems exposed to malware and other threats that can result in data loss.

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Prakash K.

Senior Technology Services Engineer @ Walmart [ CSM? | CSD? | PSM? | CSPO? | PSPO? | 12x Microsoft? Azure? certified | 4x GCP? certified | Core Java | Go | Microservices | JPA | DSA | SOLID design principles ]
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To prevent data disasters in the future, - always install the securiity patches - always sync with cloud -always have regular backup

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5 Plan for Emergencies

Having an incident response plan in place is vital. This plan should outline the steps to take when a data disaster occurs, including who to contact, how to isolate affected systems, and the process for data recovery. Ensure that all team members are familiar with this plan and understand their roles in an emergency. Regular drills can help prepare for actual incidents, making the response more efficient and reducing downtime.

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Attiya khan

SEO & Cybersecurity Specialist | Organic Growth, Technical SEO, & Security Optimization | Driving Visibility & Protecting Web Platforms
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Also, Create clear roles, detect incidents promptly with robust monitoring, and swiftly isolate affected systems to minimize downtime. Investigate thoroughly, communicate transparently, and recover operations efficiently to reduce overall impact. Regularly review and update procedures for continual improvement in incident response readiness.

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Prakash K.

Senior Technology Services Engineer @ Walmart [ CSM? | CSD? | PSM? | CSPO? | PSPO? | 12x Microsoft? Azure? certified | 4x GCP? certified | Core Java | Go | Microservices | JPA | DSA | SOLID design principles ]
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To prevent data disasters in the future, - always prepare for emergencies - have a emergency prepardness - always have the copy in a drive

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6 Use Encryption

Lastly, encrypt sensitive data to protect it from unauthorized access. Encryption is the process of converting data into a coded format that can only be read with the correct key or password. Inform your colleagues about encryption tools and protocols for securing files, emails, and even whole drives. In the event of a device being lost or stolen, encryption can prevent sensitive information from falling into the wrong hands.

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Prakash K.

Senior Technology Services Engineer @ Walmart [ CSM? | CSD? | PSM? | CSPO? | PSPO? | 12x Microsoft? Azure? certified | 4x GCP? certified | Core Java | Go | Microservices | JPA | DSA | SOLID design principles ]
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To prevent data disasters in the future, - enrypt data with strong cryptography - always mask the sensitive data - always have a public and private key

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Your colleague just made a critical error on their computer. How do you prevent data disasters in the future?

1

2

3

4

5

6

7

1 Educate Staff

2 Backup Data

3 Implement Access Controls

4 Regular Updates

5 Plan for Emergencies

6 Use Encryption

7 Here’s what else to consider

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Your colleague just made a critical error on their computer. How do you prevent data disasters in the future?

1

2

3

4

5

6

7

1 Educate Staff

2 Backup Data

3 Implement Access Controls

4 Regular Updates

5 Plan for Emergencies

6 Use Encryption

7 Here’s what else to consider

Information Technology

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