You need to share files for your practice management work. How can you do it efficiently?

In my Experience some of the ways to share files effectively are through: 1. The use of cloud storage- this allows you to manage files through a secure global network 2. Following a consistent way of naming your files and folders. 3. Using a file management software

A la hora de compartir documentos, de forma remota, es importante tener en cuenta algunos aspectos como la disponibilidad del servicio (SLAs), la condición de encargado del proveedor (DPAs), la ubicación de la información (idealmente, en la UE) y la posibilidad de definir roles de acceso, en función del cargo o posición.

In my experience one needs to ensure confidentiality ie GDPR requirements and ensure it is an easy process especially when sharing files with patients

A priori, o compartilhamento de informa??es e arquivos deve ser analisado com muito cuidado, já que existem muitos dados sensíveis as empresas que podem destruir sua reputa??o e ou arruinar sua imagem por anos. O que pode ser feito também, é o bloqueio de informa??es, concedendo acesso apenas a determinados usuários, isso ocorre muito em sistemas ERP's e no próprio Excel, nem todos precisam ter acesso a tudo. Em resumo, seja na nuvem ou na intranet, é preciso definir um processo bem estruturado e treinar as pessoas principalmente com rela??o a confidencialidade.

Assess needs: Identify collaboration, version control, and security requirements for efficient file-sharing in practice management.

Las opciones en local, que almacenan información de forma descentralizada, ofrecen mayores garantías pero en ocasiones pueden ser menos ágiles o incluso no ser eficaces para algunas organizaciones. Las soluciones en cloud, o centralizadas, permiten el almacenamiento en servidores de un tercero y aportan muchos beneficios a la organización. La certificación (ej. ISO 27.001) es un aspecto clave a la hora de optar por un servicio de cloud, especialmente cuando los datos tratados son sensibles.

Quando trata-se de compartilhamento de arquivos, deve existir a necessidade de orienta??o de todos os usuários do arquivo sobre amea?as virtuais, já que existem muitos tipos de vírus que podem passar despercebidos em alguns antivírus. Deve-se orientar inclusive com rela??o aos backup's, já que caso o uso seja de exclusividade de altera??es em nuvem, ao ser baixado e manuseado o usuário possa esquecer de fazer o upload e perder dados precisos. Além de que, se baixado em qualquer dispositivo que n?o tenha um bom antivírus e exista um spyware do dispositivo, dados podem ser vazados de forma que possa ser irreparável.

It’s important to weigh the strengths and weaknesses of cloud-based vs. local file-sharing methods. At our company, we used cloud-based services, such as OneDrive, a service from Microsoft Office, and also Dropbox. Cloud-based services are convenient because files can be accessed remotely from anywhere at anytime. Conversely, local methods involve offline storage of your files on your personal device or tangible storage mediums such as USB drives, CDs, or hard drives. This is a more antiquated method of storage, in my opinion, and can lead to theft, damage, or loss of property.

Algumas empresas n?o tem a ciência do qu?o valioso seus dados possam ser e por vezes acabam trabalhando com arquivos apenas na intranet com backup's em mídias removíveis como pendrives, HD's externos, SSD, etc. Também, por talvez, n?o terem o conhecimento n?o ampliam de forma segura suas formas de armazenamento. Acredito que a melhor forma de backup seja em nuvem, mas, claro, custa recursos valiosos, que por vezes podem pesar no or?amento, entretanto, uma forma de avaliar o custo benefício é a contrata??o do servi?o mensal para ver a adaptabilidade da empresa, mas, claro, o servi?o mensal acaba saindo mais caro que um contrato de longo prazo.

To wrap up the process of finding the ideal file-sharing option for your practice management work, it is essential to thoroughly test and review it. Ensure that it operates as anticipated, aligns with your specific needs and goals, and does not give rise to any problems or frustrations. This step is crucial in making an informed decision that will facilitate smooth and efficient file sharing within your practice.

With file-sharing, it’s extremely important to consider security. With offline platforms, files must be kept in safe, fireproof locations. With cloud-based solutions, you must ensure that proper firewalls and cybersecurity measures are in place.

Consider what you are sharing and where you are placing it. Even if its in a cloud service offering add an additional layer of security on the documents by using PGP or some other type of encryption to ensure only the parties who have access are the ones really seeing the documents.

In my experience there are 7 main points to consider for effective & efficient file management for Practice development: 1. Avoid saving unnecessary documents. This adds to clutter and makes it harder to find things in the future 2. Follow a consistent method for naming your files and folders. 3. Store related documents together, whatever their type. 4. Separate ongoing work from completed work. 5. Avoid overfilling folders. The idea is to place file into a logical folder, rather than one huge list of files. 6. Organize documents by date. That will help you to organize your documents chronologically and you'll then be able to find them more easily in future. 7. Make digital copies of paper documents.

Efficient and cost-effective file sharing for practice management is like organizing a potluck. Here's the recipe: 1. Cloud Potluck: Use cloud storage platforms like Google Drive or Dropbox as the communal buffet. It's cost-effective, and everyone gets their serving without overloading the table. 2. Permission Potluck: Assign access permissions like dishes at a potluck – not everyone needs the secret sauce recipe. Control who can view, edit, or contribute. 3. Version Control Potluck: Keep versions organized. Think of it like labeling dishes – "Mom's curry v2.0" avoids confusion, just like file versions.

4. Communication Potluck: Combine it with communication tools like Slack or Microsoft Teams. It's like adding a side dish to ensure everyone's on the same page. 5. Security Potluck: Spice it up with security. Encrypt sensitive files like you'd lock away the family jewels at a potluck. By orchestrating this file-sharing potluck, your practice management becomes a collaborative feast—efficient, cost-effective, and everyone gets their fill.