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You have multiple deadlines approaching. How can you ensure you meet them all?

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As an IT professional, you may have to juggle multiple projects, tasks, and deadlines at the same time. This can be stressful and challenging, especially if you have to deal with unexpected issues, changing requirements, or conflicting priorities. How can you ensure that you meet all your deadlines without compromising the quality of your work or your well-being? Here are some tips to help you manage your time, prioritize your tasks, communicate effectively, and avoid burnout.

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1 Plan ahead

The first step to meeting your deadlines is to plan ahead and have a clear overview of your workload. Use a calendar, a project management tool, or a to-do list to track your deadlines, milestones, and deliverables. Break down large or complex projects into smaller and manageable tasks, and assign realistic time estimates and dependencies to each one. Review your plan regularly and update it as needed to reflect any changes or progress.

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Thejaswe S

Masters in Project Management | President Enactus BPP | Project Consultant | Community Management | Sustainability
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With deadlines approaching, it would be quite stressful; however, with proper planning and prioritization, it is definitely achievable. Encouraging the team to conduct regular reviews of progress and feedback within the team. Identifying most critical deadline, Breaking down the large tasks, understanding the dependencies among them, keeping the stakeholders informed and seeking inputs when needed, and utilizing the PM tools effectively.

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Anthony Letsoalo - Mphogo

Management and Leadership Development Value Creator
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An example I have seen is identifying which deadlines are the most urgent or important and focusing on completing those first together with dividing larger tasks into smaller, more manageable parts to make progress easier and less overwhelming.

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2 Prioritize your tasks

Not all tasks are equally important or urgent. You need to prioritize your tasks according to their impact, value, and deadline. One way to do this is to use the Eisenhower matrix, which divides tasks into four categories: do, decide, delegate, and delete. Do the tasks that are both urgent and important first, then decide when to do the tasks that are important but not urgent. Delegate the tasks that are urgent but not important to someone else, and delete the tasks that are neither urgent nor important.

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Anthony Letsoalo - Mphogo

Management and Leadership Development Value Creator
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What I have also found helpful is breaking down the tasks with the most urgent deadline and getting through them first. On the other to ensure that tasks don't overwhelm you, I have always believed in setting up deadline dates in your calendar and starting each task as and when they come in to ensure on-time completion.

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3 Communicate effectively

Communication is key to meeting your deadlines and avoiding misunderstandings, conflicts, or delays. Communicate with your clients, managers, and team members regularly and clearly about your expectations, progress, issues, and feedback. Use the appropriate channels and tools for different types of communication, such as email, phone, chat, or video conferencing. Be proactive and honest about any problems or risks that may affect your deadlines, and seek help or support when needed.

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4 Focus on one task at a time

Multitasking may seem like a good way to get more done in less time, but it can actually reduce your productivity, quality, and accuracy. Instead of switching between multiple tasks, focus on one task at a time and eliminate any distractions or interruptions. You can use techniques such as the Pomodoro method, which involves working on a task for 25 minutes, followed by a 5-minute break, and repeating the cycle until the task is done. This can help you stay focused, motivated, and efficient.

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5 Take care of yourself

Meeting your deadlines is important, but so is taking care of yourself. Working too hard or too long can lead to stress, fatigue, and burnout, which can affect your performance, health, and happiness. To prevent this, you need to balance your work and personal life, and practice self-care. Set healthy boundaries and limits for your work hours, and respect them. Take regular breaks and rest when you need to. Eat well, exercise, sleep enough, and do something you enjoy or relaxes you.

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