You have a mountain of work and responsibilities. How can you avoid getting overwhelmed?

First things first. Often top 2-3 tasks would be appearing to be urgent and you may want to execute them immediately however take a step back you may realize that's not the case. Now pen the tasks , prioritize them based on value and importance not due to the noise, identify if there are quick wins, which ones needs to be delegated(timeline where necessary) and ones you have a dependency. Trigger those first Now you have shorter list to prioritize and don't forget to tick the ones done that's quite fulfilling. :) You may also task planner like tools also very effective.

Having a lot on our plate and on our mind takes up a lot of mental energy. It's a challenge not to forget anything as we try get it done all at once. Spoiler alert: it's impossible to get it all done at once! Before we even begin to prioritize, let's take a look at the full picture with clarity: 1. Take all of the ideas and tasks floating around in your brain and write them down on paper (as if we were taking floating objects and setting them down on a shelf). 2. Because all of this information is no longer floating - it's right there, in front of you - it's much easier to organize. 3. Take 3 different colors and identify priority.

Responsibilities make you more accountable till the time you take it to be positive . When you have a mountain of duties understanding the priority of those is a key component . How can the same be handled : 1. Prioritize 2. Break the tasks into fragments 3. Delegate subtasks and follow up 4. Decide timelines and complete the tasks 5. Seek feedback and support 6. Take breaks to destress and rejuvenate 7. Small celebrations 8. Appreciate and Reward

As a Manager, I would prioritize based on the quality of my team. Hence I would reserve prime time for coaching and preparation of their activities with them in order to allow them to take work away from my pile. My second prime time segment would be dedicated to urgent stuff, taking into consideration possible delegation to my team. It's always good to remember that, before you do anything, --> make sure you know the tasks that only you can do and are important to the quality of your work. --> take a step back from the pile and reorganize it, as your project.

Yes, prioritizing is important, but it's the second step. The first one is to have full clarity on your TOP 3-5 goals (in order) through a conversation with your manager. You must be able to articulate WHAT you need to accomplish. Now you can look at your tasks. Whichever has the highest impact on your highest goal goes first. Go down your list and rank your tasks following this criteria, block them on your schedule if this works for you. Spend 15 minutes a day on this, either at the end of your day for the following day, or at the start before jumping on the first task.

Delegation is not just forwarding mail, it is rather handholding or shadowing to ensure there is enablement. There is no perfect candidate to do your task as you do, since you were not born with the capabilities; even you took time and learnt from failures. Be reasonable and fair in your ask. Improvise.

To prevent overwhelm, set realistic deadlines for tasks. Avoid underestimation or overcommitment. Be honest about capabilities and availability. Request additional time or resources if needed. Negotiate deadlines if overloaded. If you miss a deadline, learn and adjust plans without self-blame.

Yes setting a realistic deadline is important but sometimes this can also be used to our benefit to drive us. Meanwhile maintain a balance as you know your limits and strength as a coach.

This is certainly one of the most difficult tasks for many start-ups and young entrepreneurs. It is not an easy task for managers and employees either. The easiest way is to discuss the challenges openly with customers, employees and the team and not to set stubborn deadlines that no one or hardly anyone can achieve. Open transparency, communication and constant exchange about progress is a good way to actually achieve the goals set, whether as a sole entrepreneur or in a team.

Break work down into the smallest slice possible. If you have a presentation just do the title slide, another day do an outline, progress to doing a slide. You will find satisfaction in the progress and probably overdeliver on your tiny goals every day.

Do one thing everyday (at the very least). Understand the difference between doing & ruminating. Make a to-do list. Or stop making lists. Sometimes optimization is procrastination. Be vigilant & honest with yourself. Don't fall into traps of heaping more 'productivity-for-productivity's sake' onto your plate. And most importantly, have fun.

The easiest and most difficult thing sometimes is to start. At the same time it's the most important step in any endeavor. Overwhelm comes from uncertainty and not seeing clearly the path we are taking. So start with a simple action. Write things down. Get all the messy, whirling ideas from your head onto the piece of paper. They take form and it's easier to manage, edit, rearrange. You become in control. Do the first thing on the list and then just keep on editing and consistently doing what you set up as part of the plan. Remember it is your plan, you can change it!

Para mi la mejor manera de no sentirse abrumado por tener mucho trabajo es plantear objetivos simples y a corto plazo para poder iterar siendo flexible. Luego esos objetivos dividirlos en tareas semanales que me ayuden a llegar a mis metas y que las tareas sean pocas (3 o menos).

A mini habit is the best gift we can give ourselves over the excuses of the big year resolutions we have taken. Resolution doesn't work but taking action does with the help of a vision board and intention to daily work towards it.

When seeking feedback and support ensure that you surround yourself with people who are genuinely interested in your progress. People might have different ways of giving you feedback or supporting you - but their intent must be very well known.

Feedback is men's best friend. However it requires integrity, honesty and openness as well as well developed active listening skills. Facing a feedback session will require to be ready to hear what went wrong. If you are very possessive about it, you might turn it around as "what you did wrong". This isn't the purpose! You just want to know what you could do better to achieve a better performance, next time around. Writing them down will help you draw your path to success, remembering that drawing a line always requires more then one point as reference!

1 - Escreva, liste e revise suas tarefas, projetos preferencialmente a m?o. Fazer isso consome mais tempo mas o cérebro humano retém muito mais quando escrevemos manualmente; 2 - Planeje-se. Organize-se dentro do seu tempo. Só você tem condi??es de fazer escolhas por você. N?o terceirize suas escolhas. Responsabilize-se por elas; 3 - Pense bem e n?o deixe de colocar prazos. Planejamento com prazos para se enganar ou ainda sem prazo é Planejamento raso, sem profundidade; 4 - Pare de correr atrás da perfei??o! Comemore o Progresso. Perfei??o Paralisa, Progresso Mobiliza!

Don’t be afraid to say no. Be honest and realistic about you can accomplish. So many of us are afraid to say that they simply cannot do more. You can also be clear that if you take on additional work that something else won’t get done. Understand your capacity and make sure stakeholders know that there is a trade off for taking on more work. By establishing and agreeing to boundaries you’ll make your workload and stress more manageable.

I have a mantra I repeat to myself whenever I struggle to justify taking time away from my to-do list to exercise, stretch, or make an actual meal (and not just grab a banana and a kind bar): "I'm worth the time it takes." I've spent my professional career in "you can always do more"/"you're never done, you just stop sometimes" spaces, and they can eat you from the soul out if you're not careful. With that kind of pressure, it can be difficult to justify spending time on anything else, but ordering your priorities to protect your well-being is a skill you can get better at. We all do better, more efficient work when we feel good and take care of ourselves mentally, physically, and emotionally. You are worth the time it takes.

To manage stress effectively, you need to maintain your physical, mental, emotional and spiritual well being on a consistent basis. Set aside time for each of these areas on a daily to weekly basis so that you are filling your cup on a regular basis.

Repeat after me: "I will not be able to complete ALL tasks/To-Dos on my list." Learn to get comfortable with the reality that you cannot please everyone all the time, so some tasks might go undone. Just make sure that whatever fell through the cracks is not a critical element towards your top priorities. Now breathe, pat yourself on the back, and take your body and mind off work. That includes your phone: no beeps or dings. What brings you joy? Do at least two hours of that per day.

I've an endless list of tasks, it's exactly called this to emphasize the fact I won't be able to complete all of them and I just accept this fact. The first feeling of stress must be addressed immediately in any way you prefer. I personally find it useful to listen to my favorite music and come back to work again in 10-15 minutes, if it didn't work then do some online shopping. When both didn't work then a day off should help. Very wise to be out of toxic env or individuals since they can bring you back to the mood you are trying or have just gotten rid of. Again, the number of tasks is endless and at times it's best to step back, refresh your mind and approach the task again with fresh insights.

We live in a business culture that praises overachievement, so we're always working towards goals AHEAD of us. I'm all for growth, but not at the expense of peace of mind. Track your progress from a positive angle: remind yourself where you started and celebrate that you got where you are now. If you're a manager, make it a priority to recognize people by name, acknowledging their accomplishments.

You cannot grow when you are doing everything by yourself. You grow only when your team grows. Enable them and you will never repent. Acknowledge the team for their support- timely. Motivate the team by speaking right words behind them.

Saber reconhecer as próprias conquistas e celebrar os marcos ao longo do caminho é uma mudan?a de paradigma que traz resultado na minimiza??o da sensa??o de sobrecarga. Por exemplo, uma pessoa que só trabalha com lista de tarefas e que n?o tem consciência dos seus padr?es de autossabotagem e de autocrítica, pode acabar o dia se sentindo mal porquê, de 15 tarefas que ela precisava realizar naquele dia, ela só cumpriu 12. Ao invés de ficar feliz com as 12 tarefas executadas, ela se cobra e fica mal com as 3 que n?o foram feitas e que ficar?o para o dia seguinte. Isso acumulado ao longo de semanas ou meses, se torna uma grande fonte de estresse e é impossível n?o se sentir sobrecarregado e improdutivo. O que drena a energia como um todo.

Moments of overwhelm make it easy to amplify our misses and overlook our wins. I've found it helpful to build in mini retrospectives when approaching milestones, specifically naming the wins that got us there. Having these wins acknowledged verbally and in writing help them stick, and can give us the mental boost we need to keep going.

Celebrate small wins! Not when you finally moved the whole mountain, but from the beginning when you moved the first rock, cleared the first pile of dirt, created a new opening through the weeds! Anything however small! Give yourself some grace and cheer yourself on!

Remember to be kind to yourself. - Whilst you may have a mountain of work to be done don’t beat yourself up to get it done - you come first. Do your best. No work will be done if you are burnt out. - Work from a perspective of self kindness allows you to make wise decisions in how to accomplish the best outcomes with the work that’s needing to be done. - Don’t be afraid to ask for help to get the work done. Other people may be able to help you. Just ask them kindly and pay any assistance forward in the future. Good luck ??

Climbing any mountain starts with taking the first step and this should be no different. One thing I’ve always found helpful is to bring the focus to the present. There’s a lot that a few deep breaths can do to control the sense of overwhelm. Another tip is to reframe your internal dialogue from “I have to..” to “I get to..” This perspective can reduce some of the stress associated with too much work.

I love working with OKRs! It's a powerful framework that helps me focus on what truly matters and prioritize my tasks effectively. Here are some of the key benefits I've experienced with OKRs: ? OKRs help me define clear objectives and set measurable key results, ensuring I'm working on the most important things. ? By focusing on my OKRs, I'm better equipped to say no to distractions and prioritize tasks that will have the biggest impact. ? Tracking progress towards my OKRs keeps me motivated and engaged, as I can celebrate my achievements and identify areas for improvement. And recognizing and celebrating successes is crucial. It helps maintain motivation and reinforces positive behaviors.

First right down all the responsibilities you have. Then add more. Then pause and see if all of those are actually your responsibility, a shared responsibility or actually not your responsibility but rather a burden you may be feeling. Once you start questioning your list, you can move to start doing yours, continue to communicate on shared responsibilities and stop yourself from the narrative in your head of being "over-responsible". #mentalfreedom

For me, starting a bullet journal was a game changer. Of course I try to have all the other time and project management strategies in place, but in my day to day work this little book where I have all my tasks for the day jotted down saves me so much time. In moments when I don't know what to do next, I simply check what's on my list and choose a task that suit my available time and energy. What can't be done in that day is moved to the next day, so I make sure I don't forget anything important.